**REGISTERED COMPANY NUMBER: CE14721 (England and Wales) REGISTERED CHARITY NUMBER: 1179318**
## **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **FOR**
LDP Luckmans 1110 Elliott Court Coventry Business Park Herald Avenue Coventry West Midlands CV5 6UB
**CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 December 2020**
||Page|
|---|---|
|Report of the Trustees|1 to 9|
|Independent Examiner's Report|10|
|Statement of Financial Activities|11 to 12|
|Balance Sheet|13 to 14|
|Notes to the Financial Statements|15 to 22|
**REPORT OF THE TRUSTEES for the year ended 31 December 2020**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **Organisation**
Elephants for Africa is a small charity registered as a CIO. The trustees delegate the day-to-day management to Dr. Kate Evans.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The aims and objectives of Elephants for Africa (EfA), as set out in its Constitution are the advancement of education and research for the benefit of the public in the conservation and protection and monitoring of elephants in particular but not exclusively by monitoring the demographics, ecology, behaviour, diseases and movement of African savannah elephants (Loxodonta africana).
We aim to go beyond conservation, through our holistic approach to understanding and supporting the needs of both elephants and local people. Partnering with local stakeholders, we are working towards coexistence.
We promote the conservation of African elephants through research in Botswana and advising research in Malawi and South Africa and through education in schools and communities in Botswana and through talks to school and interested parties worldwide.
## **Significant activities**
## **Research**
The aim is to increase our knowledge of the social and ecological requirements of male African savannah elephants for the benefit of human-elephant conflict resolution.
This aim is achieved through maintaining our long-term monitoring of the Makgadikgadi Pans National Park (MPNP) elephants through identification study, their physical condition and group dynamics; Exploring the longevity and characteristics of male elephant groupings, and determine what attributes determine social associations, including factors such as age composition, relatedness, habitat, season and/or physical condition; Investigating the spatial and temporal resource use by elephants in the MPNP and the surrounding community land and what mitigation tools can work to communicate to them where they are not welcome.
## **Community Outreach**
There are two main aims as follows:
1. Build a citizenry that values live elephants as a natural resource and increase local capacity for innovation to deal with human-elephant resource competition
2. Improve the livelihoods and safety of people living in areas adjacent to national parks
Page 1
## **REPORT OF THE TRUSTEES for the year ended 31 December 2020**
We strive to achieve these aims by:
- facilitating educational trips for local community members into protected areas and national parks to build a local appreciation, pride and ownership of Botswana’s wildlife.
- provide an education programme to engage local community members with their wildlife, supplement
- government initiatives already operating in the area and disseminate relevant information from the scientific community to local stakeholders, under the guidance and direction of our NGO Board to improve the sustainability and welfare of rural communities.
- Deliver human-wildlife conflict mitigation measures to a targeted number of farmers in the communities bordering the MPNP, continuing educational activities, assisting them with practical support and providing data on mitigation effectiveness.
- Encouraging farmers to become self-sufficient with mitigation materials and practices, including growing chilli, and remaining in the fields at times of increased crop raiding risk.
- Improving the knowledge of local community members in themes relating to Human Elephant Conflict (HEC) mitigation, improving crop yields and growing cash crops to increase their income through farming.
- Educating local people about elephant behaviour, and how to act when faced with an elephant, to encourage and enable peaceful and safe coexistence.
- Delivering workshops to rural communities that facilitate the uptake of income generating activities that result in reduced human-wildlife conflict (e.g. non-cropping activities).
- Use collaborations with experts from local and international institutions to increase the local youth’s understanding of business and work practices, to enable them to create their own business, and/or find gainful employment.
## **Education Botswana**
There are four main aims as follows:
1. Inspire the next generation of conservation leaders
2. Increase employment into the environmental sector for rural youth
3. Empower the youth of today to be the problem-solvers of tomorrow
4. Contribute to capacity building in Botswana in the environmental sector, through mentoring, training and the field supervision of Motswana students
Our school’s education program is a collaboration between Elephants for Africa, local
primary schools’ environmental clubs and our local and international funding partners. The program seeks to improve the long-term survival of elephants and the quality of life of local communities by creating capacitybuilding opportunities for local youth leading to increased employment into the wildlife sector and knowledge about the importance of the environment and biodiversity.
Partnering with local primary schools, we offer hands-on learning experiences and opportunities to meet local role models in order to broaden children’s horizons for new opportunities and future careers.
Working with local universities we aim to support local students through their postgraduate degrees and look for opportunities to train undergraduates when relevant degrees are offered locally.
Linked to our outreach work with local communities we offer educational opportunities for community members.
Page 2
## **REPORT OF THE TRUSTEES for the year end 31 December 2020**
## **Education Worldwide**
There are six main aims as follows:
1. Inspire the next generation of conservation leaders
2. Empower the youth of today to be the problem-solvers of tomorrow
3. Increase public awareness about elephant conservation and the challenges facing rural communities in Botswana
4. Communicatee our findings to the public and increase knowledge about the challenges of elephant conservation.
5. Inform stakeholders of our findings
6. Contribute to capacity building in STEM and conservation, through mentoring, training and the field supervision of international students
Through invitation and promotion, we provide educational and inspirational talks to schools, colleges, universities, zoological societies and at public events. Covering our work, conservation, biodiversity and women in science. We also communicate our findings and observations through our social media channels, newsletter, website, magazine and news articles, radio and TV interviews.
Collaborating with universities throughout the world we offer the opportunity for students to conduct their field work with our team in Botswana and/or work on our historical data. Supervising and advising them prior to fieldwork, in the field and during their thesis write up.
## **Public benefit**
In formulating the objectives and planning activities for the year, the Trustees, and our Founder have considered the Charity Commission’s guidance on public benefit and address this through our education programme.
## **ACHIEVEMENT AND PERFORMANCE**
Page 3
## **REPORT OF THE TRUSTEES**
## **for the year end 31 December 2020**
## **Charitable activities**
The charities key areas of activity during the year were:
## **Research**
Our research continued to focus on the long-term monitoring programme of the male elephants in the Makgadikgadi Pans National Park (MPNP) and with the re- introduction of trophy hunting in Botswana we have added ‘reaction indices’ data to our collection protocols, this will enable us to monitor any changes to the way elephant reaction to humans in this landscape with this reintroduction. There was limited hunting throughout Botswana in 2020 due to the pandemic and its implications for travel, so we do not have any data to analyse at this stage.
_Figure 1: Percentage yield lost on crop raided fields where mitigation was and was not used_
Our data on the crop-raiding behaviour of the elephants in the community land bordering the western boundary of the MPNP has shown the impact that farmer that use mitigation has on limiting crop raiding (Figure 1) and since 2018 we have seen a decrease from 4.2 raids/farmer to 2.1 raids/farmer. These findings are very encouraging, and we look forward to continuing to improve the sustainability, welfare and livelihoods of the farmers and therefore communities we work with.
PhD student Connie Allen is continuing to write up her thesis through the University of Exeter and has published the following paper.
Allen, C. R. B., Brent, L. J. N., Motsentwa, T., Weiss, M. N. & Croft, D. P. Importance of old bulls: leaders and followers in collective movements of all-male groups in African savannah elephants (Loxodonta africana). Scientific Reports 10, 13996 (2020).
Our local PhD student Masego Mokobela, studying at the Nelson Mandela University in South Africa has started her field work in 2020, but due to the pandemic has suffered various delays due to lock down and travel restrictions, but has managed to install 60 camera traps to better understand how male and female elephants are utilising the habitats of the MPNP and we look forward to learning more from her.
Page 4
**REPORT OF THE TRUSTEES for the year end 31 December 2020**
## **Education**
It was with great sadness that we and our partner schools elected to put on hold our monthly EleFun environmental club activities in April 2020. Prior to the national wide lockdown in April and May we had held 5 lessons across four school with 154 students enrolled on the programme at the start of the year. We were very excited to expand our schools programme this year, welcoming, Motopi Junior Secondary School as an Elephants for Africa partner schools alongside our established partnerships with Khumaga Primary School, Mogolokwane Primary School and Moreomaoto Primary School. The Motopi Junior Secondary School is the school to which the students at all the primary schools move on to and thus this new partnership ensures that their environmental education continues with their schooling. As for the primary schools we will work to a 2- year curriculum and focus on students in the first two years of their Junior Secondary education.
_Figure 1: The water cycle poster, one of many distributed to and used by our partner schools_
Page 5
## **REPORT OF THE TRUSTEES for the year end 31 December 2020**
The communities where are schools are situated have very little infrastructure or resources, electricity to charge phones and for lighting is sourced through car batteries or generators with very few children having access to computers and tablets and so when the schools closed formal education stopped. To support the teachers and students until we can return, we have created educational posters for the classrooms that can be used by all students, not just those in the environmental clubs (Figure 2).
With Motopi Junior Secondary School, we aim to focus more on research and outreach orientated topics. Over the course of two years students will attend lessons on how to write a scientific report, science communication and public speaking all to build even more competent environmental stewards who can not only understand research principles but carry out and disseminate that research work to help conserve resources in their communities. With most of students from the three partner primary schools attending Motopi Junior Secondary School, it will also offer us a longer-term outlook at how attending our EleFun programme at primary school and junior secondary impacts the students.
## **Outreach**
_Figure 2: Summary of 2020 outreach activities_
Despite a national wide lock down and ongoing restrictions to the size of public meetings and movement of people, we held a total of sixteen workshops and meetings; four Living With workshops, seven Solar Fencing workshops, two farmers meeting, two stakeholder engagement meeting, one youth jobs readiness workshop and one invitational meeting with the Boteti Rural Development Trust to offer our expertise. In total we reached 475 participants (Figure 3).
Page 6
## **REPORT OF THE TRUSTEES for the year end 31 December 2020**
This year saw us expand our reach of our “Living With’ workshops to the community of Motopi and the neighbouring cattle post of Ramoxhikiri. These workshops focus on how to remain safe around elephants, how to interpret their behaviour, when it is best to venture into the veld to collect resources and what to do should you see an elephant. Though hampered by COVID-19, the smaller format of workshops is allowing us to reach community members in more remote locations that may not be able to travel to the village for larger group meetings and we look forward to reaching more villages and cattle posts and engage with them to learn more about elephant behaviour and how to stay safe around them.
Solar fencing is very popular as a mitigation technique and used in conjunction with burning chilli and good maintenance plans is a good means to encourage elephants away from crops. Ideally using these around cluster fields (fields that our located together but owned by several farmers) ensure that elephants and other wildlife has space to move through community lands and a smaller investment in equipment. To help farmers understand what is involved, we hosted seven Solar Fencing Workshops to discuss with farmers how it is they could install solar fencing themselves, the costs and the benefits and drawbacks of the system compared to other mitigation measures. With word of mouth spreading throughout the region about how well farmers who EfA had installed solar fencing for are in mitigating crop raiding and harvesting well (to date we have installed 3 fences), we have noticed much more interest and these workshops were designed to equip farmers with the information they would need to make educated decisions on what was the best investment for them.
## **FINANCIAL REVIEW**
## **Financial Position**
The charity held reserves of £17,3078 as at 31 December 2020 (£11,264 as of 31 December 2019), of which £11,025 is restricted (£7,166 as at 31 December 2019).
## **Reserves policy**
Funds held at the year-end cover three months of running costs for the charity which is deemed to be sufficient and is in line with the charity policy.
## **PLANS FOR THE FUTURE**
- In 2021 we hope to finalise an MoU with the Botswana International University of Science and Technology.
- We will launch a Corporate Campaign which we have worked on this year.
- Our plans for this year to support more student, interns and visitors was curtailed by the pandemic and we hope that 2021/2022 will enable this to happen. In the meantime we will recruit students to help with data analyses remotely.
- We will continue to work hard to engage our supporters and given our increase in Batswana followers, particularly on FaceBook, we will look to do updates and posts in Setswana.
- We will continue to work with and advise other NGO’s scientists and interested parties and contribute actively to the Elephant Specialist Advisory Group of South Africa, proposed KAZA Elephant Working Group and the Botswana Human-Wildlife Conflict working group.
Page 7
## **REPORT OF THE TRUSTEES for the year end 31 December 2020**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is a company limited by guarantee governed in accordance its Memorandum and Articles of Association. The charity is a company governed by its governing document, a trust deed.
## **Recruitment and appointment of new trustees**
The charity is constated by a board of trustees. All new appointments are elected by the board.
## **Induction and training of new trustees**
All new trustees are given a copy of this constitution and any amendments made to it and a copy of the CIO’s latest trustees’ annual report and statement of accounts, last annual reports, budget, strategic plan and recent newsletters. Ideally the board meets up in person, nowadays virtually to welcome the new trustees and address any questions they may have.
## **Fundraising and partnerships**
Elephants for Africa is funded via a range of sources including Trusts and Foundations, zoological societies, corporate sponsorship, individual donors, online initiatives and fundraising events. This year we have sustained and increased support from existing funders and secured funds from new sources. The trustees would like to thank all who generously support our work. A huge thanks to all our staff and volunteers in Botswana and in the UK who continue to support and contribute to our work. Elephants for Africa works in close partnership with the Botswana registered.
## **Risk management**
We acknowledge that is the responsibility of the trustees to identify, assess and manage the risks to the charity’s work. The risks we have identified are a) receiving less funding b) staff turnover c) impact of a pandemic and the ongoing restrictions d) damage to its reputation.
- a) Our budget, including income, potential income are updated monthly, so all trustees are able to access the charity’s current situation and projection. In addition, we have monthly metrics we measure ourselves against to highlight any areas we need to focus on and address.
- b) Whilst our director has remained constant throughout the charity’s history, we have high turnover of our senior staff in Botswana, which have been historically recruited from outside of Botswana due to the lack of skilled personnel in Botswana. Since 2014 we have focused on capacity building to enable the staff to be predominantly Batswana (at the end of 2020 all field personnel were Batswana) and are increasing looking for funding to offer more training and development opportunities.
- c) We have had to adapt many of our workshops to incorporate government restrictions and Covid recommendations, we how offer small workshops and have on hand all the necessary equipment. Satellite internet in camp as well as good mobile phone connections enables our Director to have meet weekly with all senior staff in the field and be on accessible to all staff members.
- d) We carry out diligence with any interested partners that may wish to highlight our work and/or corporate sponsors. We acknowledge that is the responsibility of the trustees to identify, assess and manage the risks to the charity’s work. The risks we have identified are a) receiving less funding b) staff turnover c) damage to its reputation.
## **Use of Volunteers**
Elephants for Africa would not have been able to develop to where we are today without the dedicated of many volunteers, who offer their time and expertise. This year we have been grateful for those supporters that have given their time to develop our online presence, improve our PR, bring together our newsletters and reports, video production and technical support. Without our volunteers we simply could not achieve all that we do. They are vital to the running of the CIO. We ensure that each volunteer feels valued through taking the time to regularly thank them in person, when possible, or via personal emails and letters
Page 8
Llc.plicints/- Afi-ic,I
Conservation Ihrou9h resparchand educatbn
REPORT OF THE TRUSTEES
for the year end 31 D8cember 2020
REFERENCE AND ADMINISTRATIVE DETAILS
Regislered Comparly number
CE14721 (England and Wales)
Registered Charity number
1179318
Principal address
5 Batfour Road
London
524B
Trustees
J Graham
8 Courtenay
D Matthias
M Henley
K Ross Iresoned 18th June 20201
Ind8pendent examiner
LDP Luckmans
1110 Elliott Court
Coventry Business Park
Herald Avenue
Coventry
CV56U8
Approvecj by order of the board of trSlee$ on
2.5.(:,.1............
and signed on 115 behalf by..
OavKJ Matthias Trustee
Page 9
Elephants/-Africa
Conservatlonthrovgh searCh ènd educailon
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
ELEPHANTS FOR AFRICA
Independent examinerfs report to the trustees of Elephants for Afrlca
I report lo the charity trustees on my examination of the accounts of the Elephant5 for Africa Ilhe Trust) for the
year ended 31 December 2020.
Responslbilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in
accordance with the requirements of the Companies Act 2D061'lhe 2006 ACVI.
Having satisfied myself that the accounts of the Company are not required to be audited under
Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my
examination of your charity's accounts as carried out under section 145 of the Charities Act 2011
I'lhe 2011 Act,). In carrying out my examination I have followed the Directions given by the Charity
Commission under section 14515} Ib} of the 2011 Act.
Independent examlner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the
examination giving me cause lo believe..
accounting records were not kept in respect of the Company as required by section 386 of the 2006
Act., or
the accounts do not accord with those records,. or
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than
any requirement that the accounts gwe a true and fair view which is not a matter considered as part of
an independent examination., or
the accounts have not been prepared in accordance with the methods and principles of the Slalemenl
of Recommended Practi for accounting and reporting by charities (applicable to charities preparing
their accounts in accordance with the Financial Reporbng Standard applicable in the UK and Republic
of Ireland IFRS 10211.
I have no concerns and have come across no other mallers in connection with the examination lo which
attention should be drawn in this report in order lo enable a proper understanding of the accounts lo be reached.
M D Spafford
LDP Luckmans
1110 Elliott Court
Coventry Business Park
Herald Avenue
Coventry
Wesl Midlands
CV5 6UB
Dale.. c-
IOLI
Page 10
**----- Start of picture text -----**
Charity Name: Elephants for Africa Charity No
(if any) 1179318
Annual accounts for the period CC17a
Period start To Period end
date 01/01/2020 date 31/12/2020
Section A Statement of financial activities
Details of Restricted
Recommended own Unrestricted income Endowment Total this Total last
categories by activity analysis funds funds funds year year
£ £ £ £ £
Incoming resources from
generated funds (Note 3) F01 F02 F03 F04 F05
Donations & legacies S01 47,506 19,514 - 67,020 75,381
Voluntary income S02 - - - - -
Activities for generating
funds S03 - - - - -
Investment income S04 - - - - -
Incoming resources
from charitable activities S05 146 - - 146 1,112
Other incoming
resources S06 - - - - -
Total incoming resources 47,652 19,514 67,166 76,943
Costs of Generating Funds
(Notes 4-5)
Costs of generating
voluntary income S07 1,695 1,385 3,080 7,587
S08
Fundraising trading costs
S09
Separate material item of
expense S10
Charitable activities
S11 42,673 14,770 57,443 56,120
Governance costs
S12 600 600 1,160
Other resources
expended S13
Total resources expended 44,968 16,155 61,123 64,867
Net incoming/(outgoing) resources
before transfers S14 2,684 3,359 - 6,043 12,076
S15 - - -
Gross transfers between funds -
Net incoming/(outgoing) resources
before other recognised
gains/(losses) S16 2,684 3,359 - 6,043 12,076
Note
**----- End of picture text -----**
Page 11
|**Other recognised** **gains/(losses)**
Gains and losses on revaluation of
fixed assets for the charity’s own use
S17
Pensions
S18
**_Net movement in funds_**
S19
**Total funds brought forward**
S20
**_Total funds carried forward_**
S21||||||
|---|---|---|---|---|---|
||-
-
-
-|||||
||-
-
-
-
812|||||
||2,684
3,359
-
6,043
11,264|||||
||3,598
7,666
-
11,264|||||
||6,282|
11,025|
-|
17,307|
11,264|
The notes form part of these financial statements
Page 12
## **Section B Balance sheet**
|Note
**Fixed assets**
**Tangible assets**
B01
B02
**Investments**
B03
**_Total fixed assets_**
B04
**Current assets**
**Stock and work in progress**
B05
**Debtors (Note 6)**
B06
**Other Debtors**
B07
**Cash at bank and in hand**
B08
**_Total current assets_**
B09
**Creditors: amounts falling due**
**within one year (Note 7)**
B10
**_Net current assets/(liabilities)_**
B11
**_Total assets less current_**
**_liabilities_**
B12
**Creditors: amounts falling due**
**after one year (Note 7)**
B13
**Provisions for liabilities and**
**charges**
B14
**_Net assets_**
B15
**Funds of the Charity**
**Unrestricted funds**
B16
Surplus/ (Deficit)
B17
**Restricted income funds (Note 8)**
B18
**Opening Balance Equity(Note 8)**
B19
**_Total funds_**
B20|**Unrestricted**
**funds**
**£**
F01|**Restricted**
**income**
**funds**
**£**
F02|**Endowment**
**funds**
**£**
F03|**Total**
**this**
**year**
**Total**
**last year**
**£**
**£**
F04
F05|**Total**
**this**
**year**
**Total**
**last year**
**£**
**£**
F04
F05|
|---|---|---|---|---|---|
||-|-|-|-
-||
||-|-|-|-
-||
||-|-|-|-
-||
||-|-|-|-
-||
|||||||
||2,820|
-|-|2,820
1,550||
||50|
-|-|50
1,046||
||-|-|-|-||
||4,312|32,469|-|36,781
20,018||
||7,182|
32,469|-|
39,651
22,614||
|||||||
||900|21,444|
-|22,344
11,350||
|||||||
|||||11,264||
|||||||
|||||11,264||
|||||||
||-|-|-|-||
||-|-|-|-||
|||||||
||6,282|11,025|-|
17,307
11,264||
|||||||
||6,282|||6,282
3,598||
|||||||
|||11,025||11,025
7,666||
|||||||
|||||||
||6,282|11,025||17,307|11,264|
Page 13
Llepliants/ Afi-ica
Conseivaiion through research atid education
NOTES TO THE FINANCIAL STATEMENTS- CONTINUED
for the yoar ended 31 December 2020
The financial statements were approved by the Board of Trustees and author15ed lor issue o
and weiè signed on its behalf by..
D Matthias - Trusiee
The notes form part of these financial statements
Page 14
**NOTES TO THE FINANCIAL STATEMENTS - CONTINUED for the year ended 31 December 2020**
## **1. LIABILITY OF MEMBERS**
The Charity is a company limited by guarantee. It does not have share capital and the liability of each member is limited to the guarantee given by that member which shall not exceed £1.
## **2. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received, and the amount can be measured reliably.
Investment income and other income are included when receivable.
## **Expenditure**
Resources expended are included in the Statement of Financial Activities on an accruals basis. Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Expenditure which is directly attributable to specific activities has been included in these cost categories. Where costs are attributable to more than one activity they have been apportioned across the cost categories on a basis consistent with the use of these resources.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the company.
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Page 15
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED**
## **for the year ended 31 December 2020**
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Contributions in respect of earnings paid by the charity to defined pension contribution schemes are charged to the Statement of Financial Activities in the year in which they are payable to the schemes.
## **2. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 December 2020.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 December 2020.
## **Section C Notes to the accounts (cont)**
## **Note 3 Analysis of incoming resources**
## _**Incoming resources may be further analysed if this would help the reader of the accounts.**_
|**_accounts._**|||
|---|---|---|
|**Voluntary income**
**Investment income**
**Incoming resources**
**from charitable**
**activities**|**Analysis**|**This year**
**Last**
**year**
**£**
**£**|
||Donations andgifts|67,020
75,831|
|||-|
|||-|
||**Total**|67,020
75,831|
||||
|||-
-|
|||- -|
|||- -|
||**Total**|-
-|
||||
||Sales of Merchandise|146
1,112|
|||- -|
|||-
-|
|||- -|
|||- -|
||**Total**|146
1,112|
Page 16
**NOTES TO THE FINANCIAL STATEMENTS - CONTINUED for the year ended 31 December 2020**
## **Note 4 Analysis of resources expended**
## **Resources expended may be further analysed if this would help the reader of the accounts.**
|**Costs of generating voluntary**
**income**
**Fundraising trading costs**
**Separate material item of expense**
**Charitable activities**|**Analysis**|**This year**
**Last year**
**£**
**£**|
|---|---|---|
||Incurred seeking
donations|3,080
7,587|
|||-
-|
|||-
-|
|||-
-|
||**Total**|3,080
7,587|
||||
|||-
-|
|||-
-|
||**Total**
|-
-|
||||
||||
||||
|||-
-|
||**Total**||
||||
||Cost of
Merchandise/shrinkage/
written off|95
4,728|
||Donations to Botswana|15,000
5,611|
||Wages and other staff
costs|2,675
29,651|
||Consultant & contractor|35,354
14,859|
||Computer and IT costs|2,692|
||Repairs|102|
||Insurance|480
645|
||Utilities|859
430|
||Bank charges|186
196|
||**Total**|57,443
56,120|
|**Governance Costs**|Independent Examination
fees|600
1,160|
|---|---|---|
|||-|
|||-|
||**Total**
Page 17|600
1,160|
||||
**for the year ended 31 December 2020**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED**
**Note 5 Paid employees** _**Please complete this note if the charity has any employees.**_
## **5.1 Staff Costs**
|**Gross wages, salaries and benefits in kind**
**Employer’s National Insurance costs**
**Pension costs**
**Total staff costs**
**5.2 Average number of full-time equivalent employees in**
**the year**
**The parts of the charity in which the**
**employees work**
**Fundraising**
**Charitable**
**Activities**
**Governance**
**Other**
**Total**|**Gross wages, salaries and benefits in kind**
**Employer’s National Insurance costs**
**Pension costs**
**Total staff costs**
**5.2 Average number of full-time equivalent employees in**
**the year**
**The parts of the charity in which the**
**employees work**
**Fundraising**
**Charitable**
**Activities**
**Governance**
**Other**
**Total**|**This year**
**Last year**|
|---|---|---|
|||**£**
**£**|
|||2,608
29,652|
||||
|||67
812|
|||2,675
30,463|
||||
|||**This year**
**Last year**
**Number**
**Number**|
||**Fundraising**|- -|
||**Charitable**
**Activities**|1
2|
||**Governance**|-
-|
||**Other**||
||**Total**|1
2|
There were no employees during the year that received employee benefits (excluding employer pension costs) of more than £60,000.
## **Note 6 Debtors and prepayments**
## _**Please complete this note if the charity has any debtors or prepayments.**_
|**Analysis of debtors**
**Trade debtors**
**Amounts due from subsidiary and**
**associated undertakings**
**Other debtors**
**Prepayments and accrued income**
**Total**|**Amounts falling due**
**within one year**
**Amounts falling**
**due after more than**
**one year**|
|---|---|
||**This year**
**Last year**
**This year**
**Last**
**year**|
||**£**
**£**
**£**
**£**|
||-
-
- -|
||-
-
-
-|
||-
-
-
-|
||50
1,046
-
-|
||50
1,046
-
-|
Page 18
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED**
**for the year ended 31 December 2020**
## **Note 7 Creditors and accruals** _**Please complete this note if the charity has any creditors or accruals.**_ **7.1 Analysis of creditors**
|**Loans and overdrafts**
**Trade creditors**
**Amounts due to subsidiary and associated**
**undertakings**
**Other creditors**
**Accruals and deferred income**
**Total**|**Amounts falling due**
**within one year**
**Amounts falling**
**due after more than**
**one year**|
|---|---|
||**This year**
**Last year**
**This year**
**Last**
**year**
**£**
**£**
**£**
**£**|
||- -
-
-|
||-
-
-
-|
||- -
-
-|
||-
-
56
-|
||22,344
-
11,294
-|
||22,344
11,350
-|
## **7.2 Security over assets**
_**If any loan, overdraft or other creditor holds a charge or other security over any assets of the charity please provide details.**_
Page 19
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED**
**for the year ended 31 December 2020**
## **Note 8 Endowment and restricted income funds**
## _**Please complete this section if the charity has any endowment or restricted income funds.**_
## **8.1 Funds held**
## **Please give a brief description of any of the following type of funds held by the charity:**
- **permanent endowment funds (PE);**
- **expendable endowment funds (EE); and**
- **restricted income funds, including special trusts, of the charity (R).**
**----- Start of picture text -----**
Type PE,
Fund Name Purpose and Restrictions
EE or R
Columbus Zoological R Community outreach programme
Boss R Education program
Global Giving R Community outreach programme
Fresno Zoo R Education Program
**----- End of picture text -----**
**Section C Notes to the accounts (cont)**
## **8.2 Movements of major funds**
## _**Please give details of the movements of the major funds summarised in the restricted and endowment columns of the Statement of Financial Activities.**_
**----- Start of picture text -----**
Fund Fund
balances Gains balances
brought Incoming Outgoing and carried
forward resources resources Transfers losses forward
Fund names £ £ £ £ £ £
Columbus Zoological
- - -
7,538 5,277 2,261
Boss 8,764 8,996 8,996 - - 8,764
- - - -
Global Giving 1,882 1,882
Fresno Zoo (1,098) 1,098 - - - -
- - - -
- - - -
Total Funds 7,666 19,514 16,155 - - 11,025
**----- End of picture text -----**
Page 20
**for the year ended 31 December 2020**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED**
The Fresno Zoo fund appears to be in deficit. This is due to the majority of income received in the year being deferred to the next period and so the funds have been spent in full in this year.
## **8.3 Transfers between funds**
_**Please give details of any transfers between funds.**_
**From Fund (Name) To Fund (Name) Reason Amount**
## **Note 9 Transactions with related parties**
_**If the charity has any transactions with related parties (other than the trustee expenses explained in note 6) details of such transactions should be provided in this note. If there are no transactions to report, please enter “None” in the relevant boxes**_
**Section C Notes to the accounts (cont)**
## **9.1 Remuneration and benefits**
_**Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee or other related parties by the charity or any institution or company connected with it.**_
**----- Start of picture text -----**
Amounts paid or benefit
value
Legal authority (eg
Name of trustee or connected party order, governing This year Last
document) year
£ £
None None None None
**----- End of picture text -----**
Page 21
**NOTES TO THE FINANCIAL STATEMENTS - CONTINUED for the year ended 31 December 2020**
## **9.2 Loans**
_**Please give details of and amounts owing to or from the charity’s trustees or other related parties by the charity at the year end.**_
|**Due to trustees and**
**related parties**
**Due from trustees**
**and related parties**|**Name of trustee or**
**connected party**
**Legal authority**|**Amount owing**|
|---|---|---|
|||**This year**
**Last**
**year**
**£**
**£**|
||||
||||
_**Please give details of any transaction undertaken by (or on behalf of) the charity in which a trustee or related party has a material interest.**_
|**Name of the trustee**
**or related party**|**Relationship to**
**charity**|**Description of the**
**transaction(s)**|**This year**
**£**|**Last**
**year**
**£**|
|---|---|---|---|---|
||||||
||||||
||||||
## **Note 10 Additional Disclosures**
**The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.**
Page 22