Trustees’ Annual Report for the period
From Period start date 1[st] April 2022 To Period end date 31[st] March 2023
Charity name: Penycae Childcare
Charity registration number: 1179295
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide not-for-profit, affordable, high quality childcare for the parents and carers of children of Penycae, aged 2– under 12. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Playgroup 8.50 – 11.20am, which provides Early Entitlement and is available free for parents/carers in receipt of the 30 hour entitlement. Nursery+ 11.20am – 3pm, again available for those entitled to the 30 hour offer. After School club 3pm – 5pm For those not entitled to the 30 hour or early entitlement fees can be paid for our services. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We provide benefit to our community. To this end we monitor our numbers and our fees, to ensure that we provide an affordable good quality service. We are looking at how we can expand our activities to further benefit the community. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| SORP reference | ||
| Policy on grant making | Para 1.38 | We do not issue grants. |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | All trustees are volunteers so attending meetings is voluntary. Staff appointments Processes of self-evaluation |
Gifts in kind and donations
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity continues to be financially sound. During this year we have taken on extra staff due to increased numbers. Sandy, our manager is now “super numery” and we changed our registration number from 19 children to 40. We have also appointed Shanice Blackmore as deputy manager. In the summer of 2022 we opened during the school holidays for the first time. Uptake was mixed and we did run at a small 3 figure loss, but this was worth it to get the idea of a holiday club up and running. This will, we hope, be a regular feature of future years. We also opened during half term breaks for a few days. Staff training has enabled us to continue to improve the standard of our service in terms of the educational value of the care we offer, and the play activities particularly for the after school club. We are doing much more admin electronically and will move to a completely online system for 30 hour entitlement in September 2023. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We opened holiday club for the first time. We successfully renewed our Early Entitlement contract. We have internet access and a proper phone contract. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | No fund raising activities took place in this reporting period. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We are financially sound. Over the year we made an operating profit of over £2000 which was a good result given the holiday club risk we took and our increased staffing. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | If we carry forward any money, we look to spend it on improving our service. We are currently looking at improving the pay and conditions of our staff and freezing our fees. Staff will have new contracts to include some sickness pay and discretionary paid leave for certain events. We also need to have a “cushion” to see us through the autumn term when numbers are much lower. |
| Amount of reserves held | Para 1.22 | None |
| Reasons for holding zero reserves |
Para 1.22 | For the reasons above. |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no concerns at present. Penycae Childcare is financially sound and flourishing. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Fees 30-hour childcare Early Entitlement |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | The main risk would be loss of voluntary support from eg Trustees |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Volunteers will be invited to attend the trustees’ annual general meeting. The current trustees can appoint any additional volunteers suggested at the AGM, subject to DBS clearance. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Not yet reviewed |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Chair, secretary, treasurer, and other trustee. We work with Early Years Wales, the Care Inspectorate for Wales, the Wrexham Family Information Service and the Wrexham Early Years Team. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Penycae Childcare |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1179295 |
| Charity’s principal address | Ysgol Penycae Copperas Hill Penycae Wrexham LL14 2SD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Tracey Scourfield | Chair | |||
| Nia Hawkes | Secretary | |||
| Tim Newbould | Treasurer | |||
| Serena Hughes | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | **Dates acted if not for whole year ** | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Sandy Williams – manager Shanice Balckmore – deputy manager
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Timothy Newbould | ||
Treasurer |
||
| 26thJanuary 2024 | ||
| 26thJanuary 2024 |
Penycae Childcare No (if any) Receipts and payments accounts CC16a For the period Period start date Period end date To from 1.4.22 31.3.2023
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 22,279.00 15,197.00 8,800.00 39,523.00 0.00 66.00 85,865 - - - 85,865 59,939.00 69.00 19,340.00 763.00 1,726.00 1,109.00 110.00 1,192.00 84,248 - - - 84,248 1,617 - 25,209 26,826 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 22,279 15,197 8,800 39,523 - 66 - - 85,865 - - - 85,865 59,939 69 19,340 763 1,726 1,109 110 1,192 - 84,248 - - - 84,248 1,617 |
Total funds to the nearest £ 22,279 15,197 8,800 39,523 - 66 - - 85,865 - - - 85,865 59,939 69 19,340 763 1,726 1,109 110 1,192 - 84,248 - - - 84,248 1,617 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Fees | 22,279.00 | 18,209.00 | ||||
| Grant | 15,197.00 | 8,056.00 | ||||
| EE | 8,800.00 | 11,055.00 | ||||
| Chilcare Offer | 39,523.00 | 32,230.00 | ||||
| Fundraiaing | 0.00 | 0.00 | ||||
| Additional Fundingfrom Authority | 66.00 | 0.00 | ||||
| Uncleared cheques | 156.66 | |||||
| 0.00 | ||||||
| Sub total(Gross income for AR) |
85,865 | 69,707 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - |
- | |||||
| ~~Sub total~~ | - | - | ||||
| Total receipts A3 Payments |
||||||
| 69,707 | ||||||
| Payroll | 59,939.00 | 38,756.00 | ||||
| Bank Charges | 69.00 | 18.00 | ||||
| Rent,Admin Costs,Snacks | 19,340.00 | 7,575.00 | ||||
| Insurance,training,medicals etc | 763.00 | 801.00 | ||||
| Pension(NEST) | 1,726.00 | 797.00 | ||||
| SupplyCover | 1,109.00 | 662.00 | ||||
| Audit | 110.00 | 75.00 | ||||
| Goods Purchased | 1,192.00 | 4,364.00 | ||||
| Misc | 239.00 | |||||
| **Sub total ** | 84,248 | 53,287 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 53,287 | ||||||
| 1,617 | - | - | 1,617 | 16,420 | ||
| - | - | - | - | - | ||
| 25,209 | - | - | 25,209 | 8,789 | ||
| 26,826 | - | - | 26,826 | 25,209 |
CCXX R1 accounts (SS)
30/01/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature NONE Details Details NONE Current Account Details Details Total cash funds (agree balances with receipts and payments account(s)) NONE Details NONE |
Unrestricted funds Restricted funds to nearest £ to nearest £ 26,826 - - - - - 26,826 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Tim Newbould |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| Tim Newbould | 26.1.2024 | ||
CCXX R2 accounts (SS)
30/01/2024
2
Fom) D Summary of TsactIOnS Penycae Childeare Account Year Ended 31. March 2023 RECEIPTS PAYMF.NTS Balances blf Bank account £25.208.37 Expenditur¢ Bank Current Account £84.249.55 R¢c¢ipts Income £86.011.44 Balances c/f £26,970.26 £111.219.81 £111.219.81 CERTIFIED: Headteach Honorary Treasurer I have examined the books, vouchers and documents relating to Penycae Childcare Account and in my view the account above gives a trne and fair view of its transactions for the year ended 31, March 2023 and of the balances in hand as of that date. Sign¢d Date Name of Independent Auditor Mrs B.J.Jones Address 14, Erw Deg Bethania Road Acrefair Wrexham LL14 3YA Telephone No. 01978 823419