Trustees’ Annual Report for the period
From Period start date 1[st] April 2021 To Period end date 31[st] March 2022
Charity name: Penycae Childcare
Charity registration number: 1179295
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide not-for-profit, affordable, high quality childcare for the parents and carers of children of Penycae, aged 2– under 12. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Playgroup 8.50 – 11.20am, which provides Early Entitlement and is available free for parents/carers in receipt of the 30 hour entitlement. Nursery+ 11.20am – 3pm, again available for those entitled to the 30 hour offer. After School club 3pm – 5pm For those not entitled to the 30 hour or early entitlement fees can be paid for our services. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We provide benefit to our community. To this end we monitor our numbers and our fees, to ensure that we provide an affordable good quality service. We are looking at how we can expand our activities to further benefit the community. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| SORP reference | ||
| Policy on grant making | Para 1.38 | We do not issue grants. |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | All trustees are volunteers so attending meetings is voluntary. Staff appointments Processes of self-evaluation |
Gifts in kind and donations
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has consolidated its previous work. The beginning of this period saw us just re-opening after the second lockdown. Since then, numbers have grown and we have looked at improving the quality of our provision. This has involved staff training and the purchase of new equipment. Our increased numbers mean that more of the community are benefiting from the quality of service we offer and the opportunity this brings for parents and carers to obtain employment and/or attend further education. As a result, we decided to increase our registered number from 19 to 40. As a result, in the summer of 2022 we will have to run with a “super-numery” manager, that is, a manager who does not count in the child/adult ratio. Staff training has enabled us to improve the standard of our service in terms of the educational value of the care we offer. We could l be in a position to provide holiday care in the summer of 2022. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We are now in a position to consider holiday care. We have not yet lengthened our day to provide care up to 6pm. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | No fund raising activities took place in this reporting period. |
| Investment performance against objectives |
Para 1.41 | N/A |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Following the second long-term lockdown, we had just got ourselves onto a firmer financial footing and have built on our previous achievements. Fees and income for providing Early Entitlement and the 30-hour entitlement have made the our financial position really sound. We generated sufficient profit to be able to think about increasing our staffing, to accommodate an increase in our registered number of children. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | If we carry forward any money, we look to spend it on improving our service (eg the plan to increase our staff, or purchase of more resources. We will then look at improving the pay and conditions of our staff and freezing our fees. We also need to have a “cushion” to see us through the autumn term when numbers are much lower. |
| Amount of reserves held | Para 1.22 | None |
| Reasons for holding zero reserves |
Para 1.22 | For the reasons above. |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no concerns at present. Penycae Childcare is financially sound and flourishing. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Fees 30-hour childcare Early Entitlement |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | The main risk would be loss of voluntary support from eg Trustees |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Volunteers will be invited to attend the trustees’ annual general meeting. The current trustees can appoint any additional volunteers suggested at the AGM, subject to DBS clearance. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Not yet reviewed |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Chair, secretary, treasurer, and other trustee. We work with Early Years Wales, the Care Inspectorate for Wales, the Wrexham Family Information Service and the Wrexham Early Years Team. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Penycae Childcare |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1179295 |
| Charity’s principal address | Ysgol Penycae Copperas Hill Penycae Wrexham LL14 2SD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Tracey Scourfield | Chair | |||
| Nia Hawkes | Secretary | |||
| Tim Newbould | Treasurer | |||
| Serena Hughes | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | **Dates acted if not for whole year ** | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Timothy Newbould | ||
Treasurer |
||
| 22ndDecember 2022 | ||
| 22ndDecember 2022 |
Penycae Childcare No (if any) Receipts and payments accounts CC16a For the period Period start date Period end date To from 1.4.2021 31.3.2022
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 18,209.00 8,056.00 11,055.00 32,230.00 0.00 0.00 156.66 0.00 69,707 - - - 69,707 38,756.00 18.00 7,575.00 801.00 797.00 662.00 75.00 4,364.00 239.00 53,287 - - - 53,287 16,420 - 16,420 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 18,209 8,056 11,055 32,230 - - 157 - 69,707 - - - 69,707 38,756 18 7,575 801 797 662 75 4,364 239 53,287 - - - 53,287 16,420 |
Total funds to the nearest £ 18,209 8,056 11,055 32,230 - - 157 - 69,707 - - - 69,707 38,756 18 7,575 801 797 662 75 4,364 239 53,287 - - - 53,287 16,420 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Fees | 18,209.00 | 8,454 | ||||
| Grant | 8,056.00 | 18,496 | ||||
| EE | 11,055.00 | 3,800 | ||||
| Chilcare Offer | 32,230.00 | 7,742 | ||||
| Fundraiaing | 0.00 | - | ||||
| Additional Fundingfrom Authority | 0.00 | 2,140 | ||||
| Uncleared cheques | 156.66 | 155 | ||||
| 0.00 | - | |||||
| Sub total(Gross income for AR) |
69,707 | 40,787 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - |
- | |||||
| ~~Sub total~~ | - | - | ||||
| Total receipts A3 Payments |
||||||
| 40,787 | ||||||
| Payroll | 38,756.00 | 30,660 | ||||
| Bank Charges | 18.00 | - | ||||
| Rent,Admin Costs,Snacks | 7,575.00 | 2,113 | ||||
| Insurance,training,medicals etc | 801.00 | 89 | ||||
| Pension(NEST) | 797.00 | 452 | ||||
| SupplyCover | 662.00 | 1,194 | ||||
| Audit | 75.00 | 100 | ||||
| Goods Purchased | 4,364.00 | - | ||||
| Misc | 239.00 | - | ||||
| **Sub total ** | 53,287 | 34,608 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 34,608 | ||||||
| 16,420 | - | - | 16,420 | - | ||
| - | - | - | - | - | ||
| - | - | - | 2,920 | |||
| 16,420 | - | - | 16,420 | 2,920 |
CCXX R1 accounts (SS)
22/12/2022
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Current Account Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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CCXX R2 accounts (SS)
22/12/2022
2
Form D Summary of Transactions Penyeae Childcare Account Year Ended 31" March 2022 RFCFIPTS PAYMENTS Balances blf Bank account £8789.18 Expenditure Bank CurrentA¢count £53.287.55 Receipts Income £69.706.74 Balances clf £25.208.37 £78.495.92 £78.495.92 CERTIVIED: Headteachcr Hollorydry Treasurer I have examined the knoks, vouchers and documents relating to Penycae Chtldcare Account and in my view the a¢¢ount above gives a true and fair view of its transactions for the year ended 31, March 2022 and of the balances in hand as of that date. Signed Date Name of Indep¢ndent Auditor Mrs B.J.Jones Address 14, Erw Deg Bethania Road A¢refair Wrexham LL14 3YA Telephone No. 01978 823419