2025-04-05-accounts - Cofton Village Hall

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Trustees’ Annual Report for the period

From 01 April 2024 To 31 March 2025 Charity name: Cofton Village Hall CIO

Charity registration number: 1179279

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the CIO are to further or benefit the residents of Cofton Hackett and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	During the period from April 2024 through to the end of March 2025 the main activities of the hall were centred providing the local community with access to the village hall.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Not currently applicable
Policy on social investment including program related investment	Para 1.38	Not currently applicable
Contribution made by volunteers	Para 1.38	Most of the contributions to the work of the charity were made by volunteers over this period.

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Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Charity’s main achievements have been to keep the Village Hall viable and fully open to the public.

Additional information (optional)

Additional information (optional)	Additional information (optional)
You may choose to include further statements		where relevant about:
Achievements against objectives set	Para 1.41	The objectives of having a functional village hall up and running and financially viable have been met.
Performance of fundraising activities against objectives set	Para 1.41	Although there were no specific objectives set, income of £79,223 was generated via hiring income, bank interest and grants
Investment performance against objectives	Para 1.41	Not currently applicable.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	At the end of the period the charity had cash funds of £66,511
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	At the end of the period the charity had a policy of holding reserves of £25,000. These reserves were held to cover contingencies.
Amount of reserves held	Para 1.22	£25,000
Reasons for holding zero reserves	Para 1.22	Not currently applicable.
Details of fund materially in deficit	Para 1.24	Not currently applicable.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Not currently applicable.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Hire fees
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not currently applicable.
A description of the principal risks facing the charity	Para 1.46	Fall off in hiring fees due to cost-of-living increases over the current financial year.

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Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointmentby a resolution passed at a properly convened meeting of the charity trustees.

Reference and Administrative details

Charity name	Cofton Village Hall CIO
Other name the charity uses	Not applicable
Registered charity number	1179279
Charity’s principal address	c/o 20 Cofton Church Lane, Cofton Hackett, Birmingham, B45 8PT

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Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Shelagh O’Loughlin		01-Apr-24 to 19-Nov-24
John Slack
Keith Duncan
Kathryn Stanczyszyn
Roger Westbury	Treasurer
CraigNaughton
Mike Pattison	Secretary

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

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Cofton Village Hall Annual Report for 2024-25

1. Introduction

Cofton Hackett Parish Council (CHPC) acquired Cofton Village Hall from St Modwen in 2019. CHPC signed the lease with Cofton Village Hall CIO (CVH) in October 2019. This report covers the running of the hall from April 2024 through to the end of March 2025, which was the financial year end for the CIO. The hall is managed by a local company and is overseen by the Trustees of CVH.

Currently CVH has 6 Trustees, Keith Duncan, Craig Naughton, Mike Pattison, John Slack, Kath Stanczyszyn and Roger Westbury. Shelagh O’Loughlin resigned as a Trustee in November 2024. The Trustees are currently looking to identify further individuals who would like to contribute to the management of the hall as Trustees. Please do not hesitate to contact Sam Chatterley, or any of the Trustees, via the website www.coftonvillagehall.org if you would be interested in joining us as Trustees.

In 2021 a Management Committee was setup with the dual goals of firstly, involving both hirers and users of the hall in facility management ideas and decisions, and secondly, to increase the involvement of the local community in using the hall for community events and encouraging volunteers to participate in activities associated with the hall. The Management Committee is chaired by Sam Chatterley, who would be pleased to hear from anyone who would be interested in learning more and potentially joining this committee.

2. Annual Meeting

The Annual Meeting of CVH for 2024-25 is scheduled to take place on 21[st] May 2025 at Cofton Village Hall at 6:30pm.

3. Financial Viability

CVH came through the financial year 2024-25 in a robust position. We managed to negotiate our utility contracts, on a yearly term, which finishes in February 2026. We ended the year with a cash surplus of £2,484 and cash position of £66,511. A summary of the Draft Receipts and Payments accounts is presented on page 4.

The Trustees are still investigating the feasibility, and the pros and cons of installing solar panels and air-source heating in 2025. To this end they have budgeted £25,000 to contribute to the cost of the installation of appropriate equipment. The possibility of Grant Assistance is also being actively investigated.

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4. Weekly Sessions Offered

Hire of the facility is available from 8am until 10pm Monday to Thursday and 8am until 9pm Friday to Sunday, sessions may occasionally be extended until 11pm for special events. Request for late night parties and weddings are no longer accepted.

All rooms can be hired for a minimum of 1-hour apart from party hire which is a minimum of 4 hours. All hire times must include set-up and clean-up time.

Discounts are offered for 4-hour slots and a further discount of £2.50 per hour for Cofton Hackett residents.

5. The percentage occupancy in the weekly sessions of residents of Cofton Hackett parish

Although CVH have not been collecting detailed data on the total number of users of the hall, we estimate that approximately 45,000 people visiting over the last 12 months. The table below indicates the number of times the hall has been hired by residents living in the Parish and those not. The data is for hires from April 2024 to March 2025 (inclusive).

Apr 24 - Mar 25	Number of	Percentage of
	hires	hires



Cofton Residents	218	19%


Resides outside Cofton	958	81%


Total	1176	100%

The number of hirers from Cofton Hackett has increased from 17% to 19%, mainly driven by family parties.

6. The range of activities undertaken

Adults

Yoga & Pilates - EAPP, Dance & Fitness – Zumba & Zumba Gold Weight Management – Slimming World, Diabetes Management Arts & Crafts – Sew Easy & Sew Together. Education – French Class, Exam Revision Group

Children

Baby & Toddler Groups - Tots Play, The Little Baby Spa. Dance/Drama – Star Project Martial Arts – Matt Fiddes Clubs – Brownies.

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Family

Weekends are reserved for family/children’s parties and one-off events.

7. An indicative summary of proposed future activities

Although we still retain some capacity in the afternoons. We have been able to add a regular booking for AGE UK, who are running an exercise class which is well attended. The hire cost of the facility is partly funded by Cofton Village Hall.

8. Details of how the Trust has publicised its activities

To appeal to a wide spectrum of our local community CVH Trustees have used a variety of forms of communication to publicise its activities.

Cofton Village Hall Facebook page & other community Facebook pages
The hall is included in the welcome pack provided by the local church to new residents, informing them of local services etc . that are available.
Flyers delivered to every household to promote events or adverts in The Village magazine.
Cofton Village Hall website which includes contact details of the Hall Manager.

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Receipts and Payments Accounts for financial year 2024-2025

	2024-25	2023-24
Receipts
Hall hires	78,399	83,831
Bank interest	824	417
Grants and donations	-	3,193
Total receipts	79,223	87,441
Payments
Hall management services	47,780	44,790
Marketing and promotion	430	783
Utilities	7,539	6,086
Consumables	1,951	2,443
Insurance	996	924
General administration	2,003	2,028
Professional	540	540
Bank charges and financial	1,596	1,062
Property costs	11,993	7,931
Events	-	640
Sub-total	74,829	67,225
Asset purchases
Building infrastructure	-	2,750
Equipment and furniture	1,910	3,237
Sub-total	1,910	5,987

Total payments	76,739	73,211

Net of receipts/(payments)	2,484	14,229
Cash funds last year end	64,027	49,798
Cash funds thisyear end	66,511	64,027
Net cashflow	2,484	14,229

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Schedule 1 Tenant’s Obligations

Obligations on the Trust:

1) To produce an annual report:
2) To hold an AGM, which is open to residents, to discuss the annual report. The report should include details of:
3) A statement of the Trust’s financial viability
4) The number of weekly sessions offered.
5) The percentage occupancy in the weekly sessions of residents of Cofton Hackett parish ( target minimum: 25%)
6) The range of activities undertaken in the previous year.
7) An indicative summary of proposed future activities.
8) Details of how the Trust has publicized its activities

If dissatisfied, residents would then have 60 days to register a vote of no confidence in the Trust. To do this a letter must be sent to the Parish Council with the names and addresses of the 50 signatories and outlining the reasons for the vote. The reasons for the vote must explicitly relate to the above obligations of the Trust.

If the Parish Council receives such a letter:

A committee is formed to remedy the issues, chaired by a Parish Councillor and involving Trust members.

The Trust is given six months to rectify the issues.

The committee reports to the Parish Council in writing after no longer than six months of the date of receipt of the letter triggering the vote of no confidence.

On receiving the report, the Parish Council determines whether the remedies are in place and decides whether there has been a breach of the lease.

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report R•port to the trusts•81 momborn of Cofton Vlllage Hall On accoun18 for the year •nded 31 March 2025 Charlty no (If any) 1179279 Sot out on paga8 Ifemen)ber io In¢luiJe Ilie pa9e hi7b81$ of additional Sheeisi I report to the trustses on my examlnatlon of the accounts of the above charity for the year ended 3110312025 Ro•pon$lblllllog and A8 th• charlty tru8tee8, you are re8pon8lble for the preparatlon of the bas18 of roport accounts In accordance wlth the requlrements of the Charttle8 Act 2011 rthe Ad.). I report In re8PgCt of my examinatlon of the charlty's accounts carried oul under 8ectlon 145 of the 2011 Act and In carrylng out my examlnation, I have followed the appllcable Dlr8ctlon8 9lven by the Charlty Comml881on under sectlon 145(6)(b) of the Act. I have completed my •xamlnatlon. l ¢onfimi that no materlal mattern hav come to my attentlon In connectlon wlth the examlnatlon whlch gbve8 me cause to belleve that In, any mat8rSal respect: accountlng record8 were not kept In accordanca wlth 8eotlon 130 of the Act or the a¢¢ounts do not accord wlth the accountlng record8 Ind•p•ndont •xamIne$ 8tatement I have no concem8 and have com• a¢ro88 no other mattor8 In connectlon wlth the examlnatlon to whlch attention should be drawn in order to enable proper under8tandlng of the account8 to b8 reached. Slgnod i £1¥0 (201 Name: DAVID SEELEY FCA Relevant profo••lonal quallflcatlon(8) or body (If any): CHARTERED ACCOUNTANT Addr•ss: 40 8EAR HILL, ALVECHURCH B48 7JX Section B Disclosure Only complete If the examiner needs to highllght matters of concem (see CC32, Independent examlnatlon of charity accounts: directlon8 and guidance for examiners).

~ CHARITYCOMMISSION ~ FORENGLANDANDWALES	I ....c_o_ft_o_n_V_ill_a_ge_H_al_l	__ ......_ .	__ ......_ .	__ ......_ .
	Receipts and payments accounts				CC16a
	For the period from	01/04/2024	To	31/03/2025
SectionAReceiptsandpayments
	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Lastyear
	to the nearest £	to the nearest£	to the nearest£	to the nearest£	to the nearest£
A1Receipts
Hall Hires	78399	0	0	78399	83831
Other grants and donations	0	0	0	0	3193
Bank interest	824	0	0	824	417
	0	0	0	0	0
	0	0	0	0	0
	0	0	0	0	0
Sub total(Gross income for AR)	79223	0	0	79223	87441
A2 Asset and investment sales, (see	table).
	0	0	0	0
	0	0	0	0	0
Sub total	0	0	0	0	0
Total receipts	79223	0	0	79223	87441
A3 Payments
Hall management services	47780	0	0	47780	44790
Marketing and promotion	430	0	0	430	783
Utilities	7539	0	0	7539	6086
Consumables	1951	0	0	1951	2443
Insurance	996	0	0	996	924
General administration	2003	0	0	2003	2026
Professional	540	0	0	540	540
Bank charges and financial	1596	0	0	1596	1062
Property costs	11994	0	0	11994	7931
Events	0	0	0	0	640
Sub total	74829	0	0	74829	67225
A4 Asset and investment purchases,	(see table)
Building infrastructure	0	0	0	0	2750
Equipment and furniture	1910	0	0	1910	3237
Sub total	1910	0	0	1910	5987
Total payments	76739	0	0	76739	73212
Netofreceipts/(payments)	2484	0	0	2484	14229
ASTransfers between funds	0	0	0	0	0
A6 Cash funds last year end	64027	0	0	64027	49798
Cash funds this year end	66511	0	0	66511	64027

Section B Statementofassets and	liabilities at the endofthe period
Categories	Det-ails	Unrestricted funds		Restticted funds		Endowment- funds
		to nearest£		to nearest£		tonearest£
	Bank current account		19993		0	0
	Deposit account		41240
B1Cash funds	Stripe		5278		0	0
			0		0	0
	Total cash funds		66511		0	0
	(agree balances with receipts and paym	OK		OK		OK
		Unrestricted		Restricted		Endowment
B2 Other monetary a-ssets	Details	to neares.t£		to nearest£		to nearest£
B3 Investment assets	Details	Fundtowhich		Cost (optional)		Current value
B4 Assets retained for the	Details	Fund to which """'"'""th.,.1-,.,.n,..,				Current value
charity's own use	Propertycosts	General			17,909
	Equipmentandfurniture	General			36,555
					-
					-
					-
					-
					-
					-
					-
BSLiabilities	Details	Fund to.which -- ,_L		Amount due		When due
	Examinationfee	-General
	HaHhiredeposits	General
Signed by one or two trusteeson
behalfofall the trustees
	Signature		Print	Name		Dateof
						Ob-Ott·ls'
						Ci,--C.:.t - 25