## **Trustees’ Annual Report for the period** 

**From  01 April 2021  To 31 March 2022** 

## **Charity name: Cofton Village Hall CIO** 

## **Charity registration number: 1179279** 

## **Objectives and Activities** 

||SORP reference||
|---|---|---|
|Summary of the purposes of<br>the charity as set out in its<br>governing document|Para 1.17|The objects of the CIO are to further or<br>benefit the residents of Cofton Hackett and<br>the neighbourhood, without distinction of sex,<br>sexual orientation, race or of political,<br>religious or other opinions by associating<br>together the said residents and the local<br>authorities, voluntary and other organisations<br>in a common effort to advance education and<br>to provide facilities in the interests of social<br>welfare for recreation and leisure time<br>occupation with the objective of improving the<br>conditions of life for the residents.|
|Summary of the main<br>activities in relation to those<br>purposes for the public<br>benefit, in particular, the<br>activities, projects or<br>services identified in the<br>accounts.|Para 1.17 and<br>1.19|During the period from March 2021 through<br>to the end of March 2022 the main activities<br>of the hall were centred on recovery from<br>disruption caused by Covid-19.The hall had<br>resumed all normal activities by March<br>2022.|
|Statement confirming<br>whether the trustees have<br>had regard to the guidance<br>issued by the Charity<br>Commission on public<br>benefit|Para 1.18|The trustees have had regard to the<br>guidance issued by the Charity<br>Commission on public benefit.|



## **Additional information (optional)** You may choose to include further statements where relevant about: 

||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|Not currently applicable.|
|Policy on social investment<br>including program related<br>investment|Para 1.38|Not currently applicable.|
|Contribution made by<br>volunteers|Para 1.38|Most of the contributions to the work of the<br>charity were made by volunteers over this<br>period.|





## **Achievements and Performance** 

||SORP reference||
|---|---|---|
|Summary of the main<br>achievements of the charity,<br>identifying the difference the<br>charity’s work has made to<br>the circumstances of its<br>beneficiaries and any wider<br>benefits to society as a<br>whole.|Para 1.20|The Charity’s main achievements have<br>been to keep the Village Hall viable and is<br>now fully open to the public.|



## **Additional information (optional)** 

You may choose to include further statements where relevant about: 

|Achievements against<br>objectives set|Para 1.41|The objectives of having a functional village<br>hall up and running and financially viable<br>have been met.|
|---|---|---|
|Performance of fundraising<br>activities against objectives<br>set|Para 1.41|Although there were no specific objectives<br>set, income of £53,696 was generated via<br>hiring income and grants, and events.|
|Investment performance<br>against objectives|Para 1.41|Not currently applicable.|



## **Financial Review** 

|Review of the charity’s<br>financial position at the end<br>of the period|Para 1.21|At the end of the period the charity had<br>cash funds of £53,696|
|---|---|---|
|Statement explaining the<br>policy for holding reserves<br>stating why they are held|Para 1.22|At the end of the period the charity had a<br>policy of holding reserves of £25,000.<br>These reserves were held to cover<br>contingencies.|
|Amount of reserves held|Para 1.22|£25,000|
|Reasons for holding zero<br>reserves|Para 1.22|Not currently applicable.|
|Details of fund materially in<br>deficit|Para 1.24|Not currently applicable.|
|Explanation of any<br>uncertainties about the<br>charity continuing as a going<br>concern|Para 1.23|Not currently applicable.|





## **Additional information (optional)** 

## You may choose to include further statements where relevant about: 

|The charity’s principal<br>sources of funds (including<br>any fundraising)|Para 1.47|Hire fees and Bromsgrove District Council.|
|---|---|---|
|Investment policy and<br>objectives including any<br>social investment policy<br>adopted|Para 1.46|Not currently applicable.|
|A description of the principal<br>risks facing the charity|Para 1.46|Fall off in hiring fees due to cost-of-living<br>increases over the current financial year.|



## **Structure, Governance and Management** 

|Description of charity’s<br>trusts:|||
|---|---|---|
|Type of governing document<br>(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity<br>constituted?<br>(e.g unincorporated<br>association, CIO)|Para 1.25|CIO|
|Trustee selection methods<br>including details of any<br>constitutional provisions e.g.<br>election to post or name of<br>any person or body entitled<br>to appoint one or more<br>trustees|Para 1.25|Appointment by a resolution passed at a<br>properly convened meeting of<br>the charity trustees.|



## **Reference and Administrative details** 

|Charity name|Cofton Village Hall CIO|
|---|---|
|Other name the charity uses|Not applicable|
|Registered charitynumber|1179279|
|Charity’s principal address|c/o 4 Cofton Lake Road, Cofton Hackett, Birmingham,<br>B458PL|





## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year **|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Shelagh<br>O’Loughlin|Secretary|||
||John Slack|Treasurer|||
||Keith Duncan||||
||Kathryn<br>Stanczyszyn||||
||Roger Westbury||||
||Rev Canon Rob<br>Fieldson||Resigned 30-April-21||
||CraigNaughton||||
||Mike Pattison||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||



– Corporate trustees names of the directors at the date the report was approved 

**Director name** 

Name of trustees holding title to property belonging to the charity 

**Trustee name Dates acted if not for whole year** 



|Funds held as custodian trustees on behalfofothers|Funds held as custodian trustees on behalfofothers|
|---|---|
|Descriptionofthe assets|Not applicable|
|heldinthis capacity||
|Name and objects of the|Not applicable|
|charityonwhose behalf the||
|assets are held and how this||
|falls within the custodian||
|charity's objects||
|Details of arrangements for|Not applicable|
|safe custody and||
|segregation of such assets||
|from the charity's own||
|assets||



## 

## 

## 

|nbehalfofthecharity'strustees||
|---|---|
|Signature(s)_S_|~<br>-.c:::=.~~'{!!!11"-~;;__.r|
|1--~--11--_,..._o:=-=---t----=--'-=-=----~~~-t-~--==----~~~~-==-~~~-----j||
|Full name(s) Shelag|John Slack|
|PositionSecreta|Treasurer|
|Datei21-Sep2022||





|f~'\~JrA~~~~J~!~E~lcottonVillageHall<br>1°-.,c<br>**Receipts andpayments accounts**<br>Forthe period<br>from<br>**Section A Receipts and payments**<br>Unrestricted<br>funds<br>to the nearest<br>£<br>A1Receipts<br>Hall Hires<br>61198<br>Gofton Hackett PCC<br>0<br>National Lottery<br>0<br>Bennimans<br>0<br>Bromsgrove District Council<br>21235<br>Other grants and donations<br>0#<br>Events<br>0<br>GiftAid<br>0<br>Sub total(Gross income for AR)<br>82433<br>A2Asset and investment sales, (see table).<br>0<br>0<br>Sub total<br>0<br>Total receipts<br>82433<br>A3 Payments<br>Hall management services<br>32430<br>Marketing and promotion<br>180<br>Utilities<br>5051<br>Consumables<br>1518<br>Insurance<br>843<br>General administration<br>821<br>Professional<br>480<br>Bank charges and financial<br>72<br>Property costs<br>9687<br>Subtotal<br>51082<br>A4Asset and investment purchases, (see table)<br>Hall set up<br>1938<br>Equipment and furniture<br>10790<br>Sub total<br>12728<br>Total payments<br>63810<br>Netofreceipts/(payments)<br>18623<br>ASTransfers between funds<br>0<br>A6Cash funds last year end<br>35346<br>Cash fundsthisyearend<br>53969<br>To<br>3103/2022<br>01/04/2021<br>Restricted<br>Endowment<br>Totalfunds<br>funds<br>funds<br>to thenearest£<br>to the nearest£<br>to the nearest£<br>0<br>0<br>61198<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>21235<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>82433<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>82433<br>0<br>0<br>32430<br>0<br>0<br>180<br>0<br>0<br>5051<br>0<br>0<br>1518<br>0<br>0<br>843<br>0<br>0<br>821<br>0<br>0<br>480<br>0<br>0<br>72<br>0<br>0<br>9687<br>0<br>0<br>51082<br>0<br>0<br>1938<br>0<br>0<br>10790<br>0<br>0<br>12728<br>0<br>0<br>63810<br>0<br>0<br>18623<br>0<br>0<br>0<br>0<br>0<br>35346<br>0<br>0<br>53969|**CC16a**|
|---|---|
||Lastyear<br>tothenearest£<br>9755<br>1500<br>0<br>2500<br>19669<br>2826<br>200<br>1668|
||38118|
||0<br>0|
||38118|
||19574<br>396<br>3618<br>625<br>822<br>974<br>720<br>75<br>3953|
||30757|
||0<br>5502<br>5502|
||36259|
||1859<br>0<br>33487|
||35346|





|SectionBStatementof8118tsand|liabllltiesatthe|endoftheperiod|||||||
|---|---|---|---|---|---|---|---|---|
|C&tegorlea|Details||Umesb1cledfunds||<br>Reab1ctedfunds|||Endowmentfunds|
||||tonearest£||tonearest£|||tonearest£|
||Bank||53989||||0|0|
||Paypal|||0|||0|0|
|81 Cashfunds||||0|||0|0|
||Totalcuhfunds||53969||||0|0|
||(agreebalanceswithreceiptsandpaym||OK||OK|||OK|
||||Unrestricted||Restricted|||Endowment|
||||funds||||fund•|funds|
||Details||_to_nearest£|||_to_nearest£||toneareat£|
|B2Othermonetarya888ts|||||||||
|83Investmentaaeets|Details||Fund_to_Which<br>llSMtMfanaa||Cost(opdonal)|||Current value<br>to........_n.|
|||||||||.|
|||||||||.|
|||||||||.|
|||||||||.|
||Details||Fund_to_Which<br>aeetbelon...||Coet(optional)|||Current value<br>,...........,,|
|B4A88etsretainedforthe|||General||||11,119|.|
|charity's own use|||||||31,.408<br>.|..|
||||||||.|.|
||||||||.|.|
||||||||..|.<br>.|
||||||||.<br>.|..|
||||Fund_to_Which||Amountdue|||Whendue|
||Details||llabllltvntlatM|||||tnntlonan|
|86Llabllltlea|||General||||||
|Signedbyoneortwotrusteeson<br>behalfofauthetrustees||Signature|Print||Name||||
||||~)~'"L.t\e~'|Gtw1,~cl~~|||||
||||:rokAl|~|||<br>_A--.QJc. _||






## 



|f~'\~JrA~~~~J~!~E~lcottonVillageHall<br>1°-.,c<br>**Receipts andpayments accounts**<br>Forthe period<br>from<br>**Section A Receipts and payments**<br>Unrestricted<br>funds<br>to the nearest<br>£<br>A1Receipts<br>Hall Hires<br>61198<br>Gofton Hackett PCC<br>0<br>National Lottery<br>0<br>Bennimans<br>0<br>Bromsgrove District Council<br>21235<br>Other grants and donations<br>0#<br>Events<br>0<br>GiftAid<br>0<br>Sub total(Gross income for AR)<br>82433<br>A2Asset and investment sales, (see table).<br>0<br>0<br>Sub total<br>0<br>Total receipts<br>82433<br>A3 Payments<br>Hall management services<br>32430<br>Marketing and promotion<br>180<br>Utilities<br>5051<br>Consumables<br>1518<br>Insurance<br>843<br>General administration<br>821<br>Professional<br>480<br>Bank charges and financial<br>72<br>Property costs<br>9687<br>Subtotal<br>51082<br>A4Asset and investment purchases, (see table)<br>Hall set up<br>1938<br>Equipment and furniture<br>10790<br>Sub total<br>12728<br>Total payments<br>63810<br>Netofreceipts/(payments)<br>18623<br>ASTransfers between funds<br>0<br>A6Cash funds last year end<br>35346<br>Cash fundsthisyearend<br>53969<br>To<br>3103/2022<br>01/04/2021<br>Restricted<br>Endowment<br>Totalfunds<br>funds<br>funds<br>to thenearest£<br>to the nearest£<br>to the nearest£<br>0<br>0<br>61198<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>21235<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>82433<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>82433<br>0<br>0<br>32430<br>0<br>0<br>180<br>0<br>0<br>5051<br>0<br>0<br>1518<br>0<br>0<br>843<br>0<br>0<br>821<br>0<br>0<br>480<br>0<br>0<br>72<br>0<br>0<br>9687<br>0<br>0<br>51082<br>0<br>0<br>1938<br>0<br>0<br>10790<br>0<br>0<br>12728<br>0<br>0<br>63810<br>0<br>0<br>18623<br>0<br>0<br>0<br>0<br>0<br>35346<br>0<br>0<br>53969|**CC16a**|
|---|---|
||Lastyear<br>tothenearest£<br>9755<br>1500<br>0<br>2500<br>19669<br>2826<br>200<br>1668|
||38118|
||0<br>0|
||38118|
||19574<br>396<br>3618<br>625<br>822<br>974<br>720<br>75<br>3953|
||30757|
||0<br>5502<br>5502|
||36259|
||1859<br>0<br>33487|
||35346|





|SectionBStatementof8118tsand|liabllltiesatthe|endoftheperiod|||||||
|---|---|---|---|---|---|---|---|---|
|C&tegorlea|Details||Umesb1cledfunds||<br>Reab1ctedfunds|||Endowmentfunds|
||||tonearest£||tonearest£|||tonearest£|
||Bank||53989||||0|0|
||Paypal|||0|||0|0|
|81 Cashfunds||||0|||0|0|
||Totalcuhfunds||53969||||0|0|
||(agreebalanceswithreceiptsandpaym||OK||OK|||OK|
||||Unrestricted||Restricted|||Endowment|
||||funds||||fund•|funds|
||Details||_to_nearest£|||_to_nearest£||toneareat£|
|B2Othermonetarya888ts|||||||||
|83Investmentaaeets|Details||Fund_to_Which<br>llSMtMfanaa||Cost(opdonal)|||Current value<br>to........_n.|
|||||||||.|
|||||||||.|
|||||||||.|
|||||||||.|
||Details||Fund_to_Which<br>aeetbelon...||Coet(optional)|||Current value<br>,...........,,|
|B4A88etsretainedforthe|||General||||11,119|.|
|charity's own use|||||||31,.408<br>.|..|
||||||||.|.|
||||||||.|.|
||||||||..|.<br>.|
||||||||.<br>.|..|
||||Fund_to_Which||Amountdue|||Whendue|
||Details||llabllltvntlatM|||||tnntlonan|
|86Llabllltlea|||General||||||
|Signedbyoneortwotrusteeson<br>behalfofauthetrustees||Signature|Print||Name||||
||||~)~'"L.t\e~'|Gtw1,~cl~~|||||
||||:rokAl|~|||<br>_A--.QJc. _||






##