## **The Woodfalls Band**
## **Registered Charity Number 1179252 Annual Report**
**For The Year Ended 31 December 2023**
## **Contents**
||Page|
|---|---|
|Trustees and Advisors|3|
|Trustees' Responsibilities|4|
|Annual Report for the year to 31 December
2023|5|
|||
|||
## **Trustees and Advisors**
## **Trustees:**
Paul Street Remus Sawyerr Rhys Dear Paul Williams Andrew Ashworth
**Chair** Paul Street
## **Treasurer**
Rhys Dear
## **Committee – non-trustee**
Louise Franks Nick Charlton
## **Business Address**
Woodfalls Band Hall Vale Road Woodfalls Salisbury Wiltshire SP5 2LT
**Charity number** 1179252
Page | 3
## **Trustees' Responsibilities**
The accounts are the responsibility of the Trustees.
The Trustees have supervised the preparation of the accounts and have agreed suitable accounting policies, to be applied consistently, making any estimates and judgements on a prudent and reasonable basis.
The Trustees also have a general responsibility for ensuring that adequate accounting records are kept and for taking such steps as are reasonably open to them to safeguard the assets of the scheme and to prevent and detect fraud and other irregularities, and are required to act in accordance with the constitution and rules of the charity, within the framework of the law; act prudently, conscientiously and honestly, and with the utmost good faith; act in the best interests of the members and beneficiaries of the charity and strike a fair balance between the interests of the different classes of beneficiary and take advice on technical matters and any other matters which are not understood.
Page | 4
## **The Woodfalls Band**
## **Annual Report for the year to 31 December 2023**
## **Structure, governance and management**
The charity, which is a non-incorporated organisation, is governed by a constitution which was adopted 22 February 2015
The Trustees throughout the year were:
Chairman: Paul Street
Treasurer: Rhys Dear
Committee Members/Trustees:
Paul Williams & Remus Sawyerr
Trustees are appointed or reappointed annually at the Annual General Meeting usually held in the summer months.
They are elected from the charity's membership.
Committee Members/Non Trustees
Nick Charlton
Andrew Ashworth
Louise Franks
## **Objectives**
The Objectives of The Woodfalls Band are:
Helping to continue the existence and development of the brass band movement through dedicated rehearsals, performances in concerts, competitions, recordings and other related activities
Musician development through teaching and mentoring, and the provision of facilities and instruments
Supporting the fundraising efforts of other charities through live performance.
## **Activities**
The Band had succeeded in attracting players but not retaining new players; it was a frustrating period for the band. The number of regular members was an issue for the band but reflective of many bands nationally. Stephen Sykes was appointed as part of the rebuilding programme for the band, unfortunately the appointment did not work out as hoped. His tenure as MD finished with a plan in place to return to a resident musical director, plus professional for major competitions.
Approaches were made to potential conductors for 2024 with Russel Gray appointed for 2024 Area Contest and Ben Halstead appointed as Resident Musical Director.
The following year (2024) would be the band’s 150th Anniversary for the band and planning was underway for a series of events including:
Page | 5
- ‘Celebration Concert’
- Tour
## **Concerts/Engagements**
The Band’s engagement schedule was considerably busier than 2022. Events included playing for our sponsors celebration event at the Park Plaza Hotel, Westminster Bridge; Hosting The Nidaros Band from Norway as part of their May tour; sharing a concert with a local band Downton, to celebrate their 150[th] anniversary; a joint concert with the Salisbury Plain Military Wives Choir marking Remembrance Day; and many local events including our annual free concert ‘Picnic in the Park’.
The Band continues to support local charitable events where possible, including a carolling event in a Tithe Barn in Tisbury for the second year and the local British Legion Remembrance Parade.
## **Contesting**
The Band had a disappointing year on the contest stage. Results at both the Area Contest and at Blackpool were disappointing, with the Blackpool result seeing the band relegated to the lower section. In November, despite a good performance, the Band did not find favour with the adjudicator at the local Wessex Brass Band Association winter contest, although winning some individual trophies.
## **Musical Directors/Conductors**
Ben Halstead took on the role of Resident Musical Director in the autumn, leading the band for all our concert commitments. Paul Holland conducted the band at The Wessex Contest.
## **Brief statement of the charity's policy on reserves**
The Woodfalls Band are fortunate to have sponsorship that meets some of its ongoing costs, especially that of the professional Music Director. The Trustees are mindful that this may cease at any given moment and would, in the current climate, may be difficult to replace. The cost of maintenance and improvement of the Bandhall, purchase of new instruments, instrument repair and maintenance as well as the day to day running costs of The Band – including concert promotion – would be legitimate expenditure for the charity’s reserves.
## **Reporting Serious Incidents**
The trustees declare that there are no serious incidents or other matters relating to our charity over the financial period to 31 December 2023 that should have been brought to The Charity Commission's attention.
## **Declaration**
The Band has approved the accounts at a meeting on 25[th] September 2024 and the Trustees this report 25[th] September 2024.
Signed on behalf of the Trustees.
R A Sawyerr (Trustee)
Date 25[th] September 2024
Page | 6
Acknowledgement by Trustee8 of Teceipt of report and adoption of
Independent Examin•T8 Report at Band EGM 29h Seplember 2024.
l Acknowleoge thA rece4PI of the Tru8tQAS Rap( for the yeqT 14111¥ 31* Cw•niber 2023. 1
confirm thal it rBfivtAb' ari Urate account of Tr W¢)¢dfall$ Band's activiriB5.
Snad.
R*mLEs Sawyeff Tru5tBe prpbL
23K SeptembEI 2024
2Y September 2024
Rhys Deal Tre?¥urpr
Signed.
Paul Stret ChaiTnan
25th Soptcmber 2024
Pag?.17
## **Woodfalls Band EGM**
## Wednesday 25[th] September 2024 20.00 hrs Woodfalls Band Hall
Draft Minutes
## 1. Apologies:
Apologies were received from:
John Starkes, James Adcock, Paul Street, Tom Thorne, Harrison Marsh, Matthew Beazley, Nicky Reid, Remus Sawyerr
In attendance:
Louise Franks, Scott Stewart, Marcie Belfield, David Pearce, Tom Beddoes, Rhys Dear, Paul Holland (MD), Ben Bennett, Gemma Hall, Adrian Wallace, Sophie Stones, Andy Belfield, Philippa Stewart, Kelly Hart, Will Rayner, Verity Flood, Paul Kennett, Greg Allain, David Tutty, Andy Ashworth, James Foster
2. The Extraordinary General Meeting was called to accept or not, the auditor’s report for the year ending 31[st] December 2023.
- The report was shared prior to and at the meeting
- The auditor’s report prepared by Amanda Garnett of Forest Edge Accountancy for Year Ending 31[st] December 2023 and dated 2[nd] February 2024 was unanimously adopted by the meeting after a brief discussion.
3. There being no other business the meeting closed after 10 minutes.
Charity Number 1179252
## **Woodfalls Band**
**Annual Accounts**
## **For the Period ended 31st December 2023**
## **Prepared by : Amanda Garnett** ~~**ACMA CGMA**~~
**Forest Edge Accountancy Ltd 2 Appletree Close Redlynch Salisbury Wiltshire SP5 2JG**
**Woodfalls Band Annual Accounts Contents**
||**Page**|
|---|---|
|Charity Information|1|
|Independent Examiner's Report|2|
|Profit and Loss account|3|
|Balance Sheet|4|
|Fixed Assets|5|
## **Woodfalls Band Charity Information**
## **Trustees:**
Remus Sawyerr Andrew Ashworth Rhys Dear Paul Williams Nick Charlton Louise Franks
## **Chair**
Paul Street
## **Treasurer**
Rhys Dear
## **Business Address**
Woodfalls Band Hall Vale Road Woodfalls Salisbury Wiltshire SP5 2LT
**Charity number** 1179252
1
## **Woodfalls Band Independent Examiner's Report**
## **Independent examiner's report to the Trustees of Woodfalls Band**
I report on the accounts of the charity for the period ended 31st December 2023, which are set out on pages 3 to 5.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
(a) examine the accounts under section 145 of the 2011 Act;
(b) to follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145 (5)(b) of the 2011 Act;
(c) to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(I) which gives me reasonable cause to believe that, in any material respect, the requirements:
(a) to keep accounting records in accordance with section 130 of the 2011 Act; and (b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
(II) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Amanda Garnett ACMA FCMA Forest Edge Accountancy Ltd Chartered Accountant 2 Appletree Close Redlynch Salisbury Wiltshire SP5 2JG
Date 2nd February 2024
2
## **Woodfalls Band Income and Expenditure Account For the Period ended 31st December 2023**
|**INCOME GENERATED:**
Concerts
Sponsorship
Donations
Flat 1
Bedsit
Flat 1 Electricity
Sales of CDs
Contests
Accommodation
Sale of Instruments
Government Grants
**Total Income Generated**
**EXPENDITURE:**
Water
Light/Heat
Insurance
Band Hall Maintenance
Conductors
Music
Contests
Accommodation
Concerts
Instrument Repairs
Players Expenses
Instrument Purchases
Agency Fees
Misc Expenses
Accountancy Fees
HMRC VAT
Depreciation
**Total Expenditure**
**NET MOVEMENT IN FUNDS**|**2023**
**£**
4,077
39,000
316
7,012
3,900
1,910
24
-
1,845
8,223
-
**66,307**
156
5,037
1,267
639
10,544
664
1,503
5,001
1,883
-
10,704
1,853
1,300
4,133
65
6,072
1,159
**51,980**
**14,327**|**_2022_**
**£**
2,012
33,000
1,820
7,500
3,900
1,002
80
480
-
-
2,667
**52,461**|
|---|---|---|
|||791
2,145
1,797
369
8,690
1,206
1,917
-
1,427
628
7,071
-
1,359
3,411
205
4,381
379
**35,776**|
|||**16,685**|
3
## **Woodfalls Band Balance Sheet For the Period ended 31st December 2023**
||||**2023**||**_2022_**|
|---|---|---|---|---|---|
||||**£**||**£**|
|**Fixed assets**|1|||||
|Instruments||3,478||1,137||
||||3,478||1,137|
|**Current assets**||||||
|Trade Debtors||2,917||3,000||
|Jacket Deposits||200||200||
|Cash at bank and in hand||100,638||89,383||
|||103,755||92,583||
|**Creditors: amounts falling**||||||
|**due within one year**||(721)||(1,535)||
|**Net Current Assets**|||103,034||91,048|
|**Net Assets**|||**106,512**||**92,185**|
|**Funds**|2|||||
|Funds Brought Forward|||92,185||75,500|
|Movement in year|||14,327||16,685|
|Total Funds|||**106,512**||**92,185**|
Approved by the Board of Trustees on …............................ and signed by:
Rhys Dear, Treasurer
Paul Street, Chairman
4
**Woodfalls Band Fixed Assets For the Period ended 31st December 2023**
## **1 Tangible fixed assets**
|**Cost**
At 1 January 2023
Additions
Disposals
At 31 December 2023
**Depreciation**
At 1 January 2023
Charge in year
On disposals
At 31 December 2023
**Net book value**
**At 31 December 2023**
At 31 December 2022|**Instruments**
**£**
3,595
3,500
-
7,095
2,458
1,159
-
3,617
**3,478**
1,137|**Total**
**£**
3,595
3,500
-
7,095|
|---|---|---|
|||2,458
1,159
-
3,617|
|||**3,478**|
|||1,137|
5
Charity Number 1179252
## **Woodfalls Band**
**Annual Accounts**
## **For the Period ended 31st December 2023**
## **Prepared by : Amanda Garnett** ~~**ACMA CGMA**~~
**Forest Edge Accountancy Ltd 2 Appletree Close Redlynch Salisbury Wiltshire SP5 2JG**
**Woodfalls Band Annual Accounts Contents**
||**Page**|
|---|---|
|Charity Information|1|
|Independent Examiner's Report|2|
|Profit and Loss account|3|
|Balance Sheet|4|
|Fixed Assets|5|
## **Woodfalls Band Charity Information**
## **Trustees:**
Remus Sawyerr Andrew Ashworth Rhys Dear Paul Williams Nick Charlton Louise Franks
## **Chair**
Paul Street
## **Treasurer**
Rhys Dear
## **Business Address**
Woodfalls Band Hall Vale Road Woodfalls Salisbury Wiltshire SP5 2LT
**Charity number** 1179252
1
## **Woodfalls Band Independent Examiner's Report**
## **Independent examiner's report to the Trustees of Woodfalls Band**
I report on the accounts of the charity for the period ended 31st December 2023, which are set out on pages 3 to 5.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
(a) examine the accounts under section 145 of the 2011 Act;
(b) to follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145 (5)(b) of the 2011 Act;
(c) to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(I) which gives me reasonable cause to believe that, in any material respect, the requirements:
(a) to keep accounting records in accordance with section 130 of the 2011 Act; and (b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
(II) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Amanda Garnett ACMA FCMA Forest Edge Accountancy Ltd Chartered Accountant 2 Appletree Close Redlynch Salisbury Wiltshire SP5 2JG
Date 2nd February 2024
2
## **Woodfalls Band Income and Expenditure Account For the Period ended 31st December 2023**
|**INCOME GENERATED:**
Concerts
Sponsorship
Donations
Flat 1
Bedsit
Flat 1 Electricity
Sales of CDs
Contests
Accommodation
Sale of Instruments
Government Grants
**Total Income Generated**
**EXPENDITURE:**
Water
Light/Heat
Insurance
Band Hall Maintenance
Conductors
Music
Contests
Accommodation
Concerts
Instrument Repairs
Players Expenses
Instrument Purchases
Agency Fees
Misc Expenses
Accountancy Fees
HMRC VAT
Depreciation
**Total Expenditure**
**NET MOVEMENT IN FUNDS**|**2023**
**£**
4,077
39,000
316
7,012
3,900
1,910
24
-
1,845
8,223
-
**66,307**
156
5,037
1,267
639
10,544
664
1,503
5,001
1,883
-
10,704
1,853
1,300
4,133
65
6,072
1,159
**51,980**
**14,327**|**_2022_**
**£**
2,012
33,000
1,820
7,500
3,900
1,002
80
480
-
-
2,667
**52,461**|
|---|---|---|
|||791
2,145
1,797
369
8,690
1,206
1,917
-
1,427
628
7,071
-
1,359
3,411
205
4,381
379
**35,776**|
|||**16,685**|
3
## **Woodfalls Band Balance Sheet For the Period ended 31st December 2023**
||||**2023**||**_2022_**|
|---|---|---|---|---|---|
||||**£**||**£**|
|**Fixed assets**|1|||||
|Instruments||3,478||1,137||
||||3,478||1,137|
|**Current assets**||||||
|Trade Debtors||2,917||3,000||
|Jacket Deposits||200||200||
|Cash at bank and in hand||100,638||89,383||
|||103,755||92,583||
|**Creditors: amounts falling**||||||
|**due within one year**||(721)||(1,535)||
|**Net Current Assets**|||103,034||91,048|
|**Net Assets**|||**106,512**||**92,185**|
|**Funds**|2|||||
|Funds Brought Forward|||92,185||75,500|
|Movement in year|||14,327||16,685|
|Total Funds|||**106,512**||**92,185**|
Approved by the Board of Trustees on …............................ and signed by:
Rhys Dear, Treasurer
Paul Street, Chairman
4
**Woodfalls Band Fixed Assets For the Period ended 31st December 2023**
## **1 Tangible fixed assets**
|**Cost**
At 1 January 2023
Additions
Disposals
At 31 December 2023
**Depreciation**
At 1 January 2023
Charge in year
On disposals
At 31 December 2023
**Net book value**
**At 31 December 2023**
At 31 December 2022|**Instruments**
**£**
3,595
3,500
-
7,095
2,458
1,159
-
3,617
**3,478**
1,137|**Total**
**£**
3,595
3,500
-
7,095|
|---|---|---|
|||2,458
1,159
-
3,617|
|||**3,478**|
|||1,137|
5