## Report of the trustees
Financial year ending 29th April 2023
## **Reference and administrative information**
Charity name The South West Food Collective Charity number 1179238 Principal office 63 Cowick Hill Exeter EX2 9NQ
Board of trustees Sophie Rose Napper C. Graham Snyder Jonathan Paul Curtis Kayleigh Marie Searle
## **Governance**
## **Governing document**
The South West Food Collective was granted charitable status on 18 July 2018, under charity number 1179238. It is constituted as a community interest organisation, the constitution having last been updated on 10th July 2018.
## **Structure**
The charity trustees are responsible for the general control and management of the charity and its activities. The trustees give their time freely and receive no remuneration or other financial benefits.
The charity has no paid employees; all charitable activities were carried out by the trustees and volunteers.
## **Appointment of trustees**
There were no changes to the board of trustees this year and SWFC is satisfied that the existing board represents a satisfactory range of skills and competencies for the administration of the charity..
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## **Review of activities**
## **Activities**
## How our activities deliver public benefit
SWFC’s primary activities of collecting and redistributing surplus food directly address its charitable aims of relief of disadvantaged people (whether by economic circumstances or otherwise, depending on the recipient charities) and the protection of the environment through the reduction of food waste, a major contributor to climate change. The trustees consider that these activities therefore provide meaningful benefit to both the recipients of the food and the wider public.
## Events scheme
This year SWFC was able to make good on last year’s plans to expand our relationship with Festival Republic. This year we once again worked at Camp Bestival and Reading Festival, as well as working with Latitude Festival for the first time. Across the three events, we saved over 7 tonnes of food, corresponding to an approximate retail value well over £20,000 and over 30 tonnes of CO2. This is considerably more than any previous year, due to a combination of the addition of Latitude and a significantly increased quantity of Reading Festival, which accounted for over 4 tonnes of this total. This achievement was made possible by working more closely with the festival to establish donation points throughout all the campsites using their existing infrastructure, instead of only running our own donation points.
## **Use of volunteers**
SWFC’s activities are largely facilitated by volunteers, who take on the majority of the manual labour involved in food collections and deliveries, and without their contribution our activities would not be possible. By partnering with festival organisers, we are able to compensate festival volunteers with free attendance at the festival, providing an incentive to participate. This year around 30 volunteers participated in SWFC’s activities. Our trustees also give their time freely to the administration of the charity and management of operations.
## **Fundraising**
This year we followed through with implementing the new funding model we developed last year, based on charging for the costs incurred in food salvage at festivals. This was a big success, and is mutually beneficial for SWFC and the festivals we work with: festivals
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are able to improve their practices with regard to sustainability, save on waste disposal costs, and deliver public benefit for a very modest outlay, and SWFC is able to finance its operations to become financially sustainable on an ongoing basis; this is important since with all our administrative work being done on a volunteer basis it is not viable to do much in the way of fundraising elsewhere.
We were able to cover all of our operating costs through this new fundraising model, along with a small reserve. Due to the arrangement of payment in arrears it was necessary for trustees to continue to cover operating costs such as transport, insurance, and web hosting in the first instance for later reimbursement.
## **Future plans**
In the coming year we expect to continue to work with Festival Republic, and hope to take on further festivals, expanding our volunteer pool with volunteers taking on greater responsibilities in the management of operations. However, the administrative workload is already very high to be completed solely on a volunteer basis, so we also hope to explore a more formal model for that administration, e.g. contracting some of this work. Any such solution would also require commensurate increases in fundraising, which could come through the existing service model or sourced through donations.
## **Financial review**
## **Summary**
The financial statements show the implementation of our new fundraising model, with funding coming entirely from services charges to the festivals we worked with. At the moment the statements show receipts being considerably higher than expenses, but this is primarily due to reimbursement for a number of expenses still being outstanding; service charges were not substantially higher than the actual costs of our activities.
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||**Charity name**
**The South West Food Collective**
|**Charity name**
**The South West Food Collective**
|**Charity name**
**The South West Food Collective**
|**Charity name**
**The South West Food Collective**
|**Charity name**
**The South West Food Collective**
|**CC16a**|
|---|---|---|---|---|---|---|
||**For the period**
**from**||Period start date
30/04/2022|**To**|||
||||||||
|**Section A Receipts and payments**|||||||
|**Unrestricted**
**funds**
**to the nearest**
**£**
**A1 Receipts**|||**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|Food salvage services|**1456.67**||**-**
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|**_Sub total_**_(Gross income for_
_AR)_
**-**
**1,457-**
**A2 Asset and investment sales,**
**(see table).**|**-**
**1,457-**||**-**
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**1,457-**|**-**
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**(see table).**|||||||
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|**_Sub total_-**
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**_Total receipts_ -**
**1,457-**
**A3 Payments**
Costs of charitable activities
**160**
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|**_Sub total_ -**
**160-**
**A4 Asset and investment**
**purchases, (see table)**|**-**
**160-**||**-**
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**160-**|**-**
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|**A4 Asset and investment**
**purchases, (see table)**|||||||
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|**_Sub total_ -**
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**_Total payments_ -**
**160-**
**_Net of receipts/(payments)_ -**
**1,297-**
**A5 Transfers between funds**
**-**
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**A6 Cash funds last year end**
**-**
**249-**
**_Cash funds this year end_ -**
**1,546-**|**-**
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**160-**||**-**
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|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Details**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**B1 Cash funds**
**-**
**1,546-**
**-**
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## **Section B Statement of assets and liabilities at the end of the period**
**Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds 1,546 - -**
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|**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Signature|||**-**
**1,546-**||**-**
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**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
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Print Name
C. Graham Snyder
Sophie Rose Napper||||**Endowment**
**funds**
**to nearest £**|
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|||||||||Date of
approval|
|||||C. Graham Snyder||||16/12/2024|
|||||Sophie Rose Napper||||16/12/2024|
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