Trustees' Annual Report for the period
| Period start date | Period start date | Period end date | ||||
|---|---|---|---|---|---|---|
| **From ** | 01 | 04 | 2024 | To | 30 03 |
2025 |
Section A Reference and administration details
Charity name Winchester Pregnancy Crisis Centre
Other names charity is known by WPCC
Registered charity number (if any) 1179212
Charity's principal address Bradbury House Durngate Place Winchester Postcode SO23 8DX
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Catherine Redgrave |
Chair | |||
| Henrik Steinbrecher |
Treasurer | 01/04/24 – 20/07/24 | ||
| Janet Crick | ||||
| Steve Chick | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Jo McGrath – Acting Centre Manager (01/06/23) and administrator
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Trust deed
- (eg. trust deed, constitution)
How the charity is constituted Trust (eg. trust, association, company) Interested parties can apply to be trustees, are interviewed and then are Trustee selection methods elected by the board of trustees. (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
The centre administrator has continued in the role of acting centre manager and the trustees have been seeking a new centre manager. The role of counselling lead is currently vacant and trustees have decided not to recruit to this position for the time-being.
Roles undertaken by trustees include safeguarding, data protection and treasurer. We have secured an External Data Protection Officer.
The treasurer stepped down as a trustee from August 2024 but continues in the role and reports to the trustees.
There was an in-year surplus of £1,936.53 due to the 2 staff vacancies.
- trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
- The preservation and protection of women's health by the provision of counselling and assistance to women, their partners and families who are suffering from any physical or mental illness, distress or poverty during or as a result of unplanned pregnancy or following an abortion, miscarriage, cot death, still birth or loss of a child.
Summary of the objects of the charity set out in its governing document
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The advancement of education in the subject of pregnancy and the termination of pregnancy and into the effects thereof upon women and their partners whether physical, medical or psychological.
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The promotion of such other purposes which are deemed to be charitable within the laws of England and Wales which may conveniently be carried on in connection with the above objects.
2
Counselling : the charity provides free face to face and online counselling. There is no limit on the number of sessions a client can receive. Pregnancy support : this may be provided for clients who request it, who have previously used the counselling service, when they are going through a new pregnancy and may be anxious due to their earlier experiences.
Summary of the main activities undertaken for the Pregnancy support : this may be provided for clients who request it, who public benefit in relation to have previously used the counselling service, when they are going these objects (include within through a new pregnancy and may be anxious due to their earlier this section the statutory experiences. declaration that trustees have had regard to the guidance Information service : Email response and signposting for those requiring issued by the Charity information or support but who are not in the local area. Commission on public benefit)
The trustees referred to and considered the guidance document ‘Public benefit: the public benefit requirement (PB1)’ when reviewing the objects of the charity as part of the application for the change to a CIO.
Additional details of objectives and activities (Optional information)
Advisers are able to claim £30 per hour of face-to-face counselling. Some Advisers opt to do the counselling on a voluntary basis.
The Counselling Lead is able to carry a counselling caseload as required.
Volunteers carry out a range of roles for the charity including:
You may choose to include further statements, where relevant, about:
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Counselling
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Organisation of fundraising events
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Operational support and oversight
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Governance
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
There are also a number of supporters who:
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Donate money on a regular basis
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Attend fundraising events
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Undertake sponsored events to raise money
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Attend prayer meetings to support the work
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
There has been a centre to support women facing crisis pregnancy, post abortion and pregnancy loss in Winchester since 1997. During 2024/25 the reduction in the operational structure has continued due to key staff leaving the charity in 2023. (see section B). The charity has continued to secure additional grants from external sources including: • Winchester Round Table – £1000 • Big Give Kind2Mind – £1008 (match funding) We have continued to benefit from generous monetary gifts and sponsored events over the year including: • Sponsored Portsmouth half marathon – £1031 • Tandem sky dive – £982 Financial Year: 2024 – 2025 Income £20,208.29 Expenditure £18,271.76 Charity balance: £16,813.54 Annual expenditure has increased by £403.84 against 23/24 but is £13,914.60 below budget as a result of not appointing a centre manager. Income is £634.23 lower than the previous year, which is due to a reduction in the number of grants received this year. Advisers continue to see clients either face-to-face or in virtual counselling sessions. The centre’s objectives over the last 3 years (2022 – 2025) were: 1. Advice and counselling To provide a free, face to face counselling service, that supports clients through times of pregnancy crisis. 2. Education To provide appropriate, and up to date resources, both online and through other means, that enables clients to make informed decisions. 3. Financial To scale and administer resources appropriately to achieve the vision of WPCC. 4. Training Develop the skills of all personnel and advisers in line with the needs of clients 5. Digital and Data Transformation Ensure consistency of operational resources, supporting reporting requirements and GDPR compliance. Objectives 1, 3, 4 and 5 have been maintained over the last year. Objective 2 has not been possible in the absence of a centre manager or counselling lead.
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Section D Achievements and performance
We have received 19 new enquiries, of which 8 continued for at least 1 session of counselling. This is a reduction in the % seen from 58% in 23/24 to 42% in 24/25. The capacity for advisers to see new clients has been reduced recently due to changes in advisers’ circumstances. However, we provided 139 hours of counselling, which is an increase of 33 hrs compared to last year and 147 hours of admin linked to counselling.
Over 2024/25, the majority of our clients were struggling following a miscarriage (6), but we also helped women facing unplanned pregnancies (2), post-abortion (3) and termination for medical reasons (1). We have seen a significant increase in the number of hours counselling given for miscarriage, up from 18 hrs in 23/24 to 90 hrs in 24/25, and a reduction in hours given for post-abortion clients, down from 71 hrs to 20 hrs.
Section E Financial review
Brief statement of the The trustees have agreed that the minimum reserves that should be held charity’s policy on reserves covers 3 months of rent and staff payment (approx. £4200).
At the end of the 2024/25 financial year the charity’s reserves were £16,813.54
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include 2024/25 financial year: additional information, where Regular supporters (monthly giving) - £795 x 12 = £9540 relevant about: Total gifts in kind – £1670 • the charity’s principal Total gift aid recovered – £3089 sources of funds (including Total grants received – £2008 any fundraising); Fundraising – £3900 • how expenditure has We give regularly to Pregnancy Centres’ Network – £100 per month supported the key objectives of the charity; Money spent on: • investment policy and Wages – £6240 objectives including any Counselling and supervision – £5830 (including £1670 gift in kind) ethical investment policy adopted. While we have been operating with only one paid member of staff as the acting centre manager, our income exceeds our expenditure by approximately £2000.
The centre has strong reserves but is at capacity in terms of the number of clients that can be seen. A priority for the trustees is to secure additional volunteer advisors and provide the required training. This will enable us to provide support for all of the clients who contact us without placing an additional demand on our funds.
Section F Other optional information
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Catherine Redgrave Position (eg Secretary, Chair, etc)[Chair of Trustees ] Date 12/06/23
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WPCC end of year 2024/25 Accounts and Treasurer’s Report for Annual Impact meeting
General
The Charity continues to manage its finances in a responsible manner with annual budget setting and monthly review of cash flow and operating expenses. The Accounts and finances are managed within the guidelines of the Charity Commission.
The Charity has a single Treasurer bank account with Lloyds, with double signature and verification for all expenses.
Invoices are verified by 2 people (Centre Manager / Admin Manager and Chair of Trustees or Treasurer) before being paid.
The Charity continues to operate within a policy of having 3 months running costs in reserve and the Treasurer continues to flag up to the Trustees monthly when this reserve limit might be reached to enable them to make appropriate decisions about the service. The charity obtains most of its income from the generous donations and gifts from individuals and from 2 churches within Winchester. We are extremely thankful and grateful for the ongoing support that is regularly given.
This year has been a year where the centre has managed to work and provide the service required on a budget and income – expenditure sheet that is founded on faith in God. The inability to recruit to a Centre Manager post has still allowed the work to continue with the Admin. Manager stepping up to perform much of the function of the Centre Manager, supported by the Chair of Trustees and the other Trustees.
As a result of this and reduced client counselling costs in relation to budget the centre accounts have in reality made a small surplus in the balance sheet of £1936.53
The centre is also very grateful for one counsellor providing their counselling services as a ‘gift in kind’.
Income
MTH12 YTD ACTUAL yearly monthly budget budget 24/25 24/25 INCOME INCOME £ 6,000.00 £500.00 £2,008 - Grant Funding ongoing grant applications Donations one off gift aided one off non gift aided
| £ | 6,840.00 | £570.00 |
£6,840.00 |
= | regular gift aided (Guarantee) | |
|---|---|---|---|---|---|---|
| £ | 2,700.00 | £225.00 |
£2,700.00 |
= | regular non gift aided (Guarantee) = | |
| £ | 3,213.60 | £267.80 |
£1,670.12 |
- | Gift in Kind | Counselling (J Crick) (Guarantee) |
| £ | 1,742.40 | £145.20 |
£3,900.78 |
+ | Fund raising | just giving / Individual events |
| Gift aid recovery | ||||||
| £ | 1,680.00 | £140.00 |
£3,089.39 |
+ | (@25%) | (Guarantee) |
| £ | 22,176.00 | £1,848.00 |
£20,208.29 |
- |
OVERALL INCOME - |
Grants have been obtained from Winchester Council ( £1000), and the BIG GIVE TRUST (£1,008) In addition Tesco bookstore raised £430. Overall the grant funding achieved this year has been below budget. We have been blessed to have a single fund raiser run for our charity and raise a substantial amount of money making our fund raising above budget and our gift aid recovery above budget.
Overall income has been below budget by £1967.71
Expenditure
EXPENSES
EXPENSES
COUNSELLING
BUSINESS EXPENSES
| -£ 569.04 | -£47.42 | -£488.90 | - | insurance - PUBLIC LIABILITY | |
|---|---|---|---|---|---|
| -£ 260.08 | -£21.67 | -£260.08 | = | insurance - EMPLOYER LIABILITY | |
| -£ 148.32 | -£12.36 | -£144.00 | - | internet services | |
| -£ 40.00 | -£3.33 | -£35.00 | - | ICO data prote | |
| -£ 375.21 | -£31.27 | -£36.14 | - | office | |
| -£ 2,448.00 | -£204.00 | -£2,444.00 | - | rent premises | |
| -£ 289.13 | -£24.09 | -£276.31 | - | telephone | |
| -£ 100.00 | -£8.33 | £0.00 | - | travel | |
| -£ 4,713.28 | -£392.77 | £0.00 | - | Wages | admin |
| PAYE | HMRC | ||||
| -£ 7,128.00 | -£594.00 | -£5,568.00 | - | Cntre Mgr | |
| -£ 672.00 | -£56.00 | -£672.00 | = | PAYE | HMRC |
| -£ 150.00 | -£12.50 | -£150.00 | = | 31:8 membership | (previously CCPAS) |
| -£ 10.00 | -£0.83 | -£10.00 | = | community first | |
| -£ 107.00 | -£8.92 | -£90.30 | - | Pastoral care UK | |
| -£ 169.50 | -£14.13 | -£169.50 | = | Conferences | |
| COUNSELLING | COUNSELLING | ||||
| -£ 2,493.60 | -£207.80 | -£465.00 | - | (A) A Keyte | |
| -£ 720.00 | -£60.00 | -£465.00 | - | PAYE | HMRC |
| -£ | 3,213.60 | -£267.80 | -£1,650.00 | - | (B) C Parkinson | ||
|---|---|---|---|---|---|---|---|
| -£ | 3,213.60 | -£267.80 | -£1,670.12 | - | ( C ) J Crick ( IN KIND) | ||
| -£ | 2,520.00 | -£210.00 | -£1,580.00 | - | Supervision | ||
| -£ | 600.00 | -£50.00 | £0.00 | - | marketing | ||
| -£ | 1,200.00 | -£100.00 | -£1,350.00 | + | PCN | ||
| -£ | 750.00 | -£62.50 | -£111.75 | - | Training | ||
| -£ | 296.00 | -£24.67 | -£252.41 | - | |||
| £ | - | £0.00 | -£383.25 | + | |||
| OVERALL | |||||||
| -£ | 32,186.36 | -£ | 2,682.20 | -£18,271.76 | - | EXPENSES |
The majority of expenses have been below budget with the major expenditure costs being well below budget (Centre Manager, Counselling costs).
Rent premises changed during the year to be slightly increased. Expenses for the year have been £13914.60 below budget.
The overall balance for the year is therefore +£1936.53 BANK BALANCE
The Centre began the year with £ 14,877.01 in the Bank and ended the year with £ 16,813.54 (+£1936.53)
GOING FORWARD
Recruitment to the Centre Manager post will mean a significant extra expense once in post, which will dwindle the healthy reserves quite rapidly without an associated increase in income from either extra grant funding, fund raising or new regular donors that will give significantly.
Trustees will have to decide on the financial viability of the work should this become the case.
Henrik Steinbrecher Treasurer WPCC 14 May 2025