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2023-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day1 Month Year Day Month Year From 1 Jan 2023 To 31 Dec 2023

Section A Reference and administration details

Charity name ERWOOD PITSTOP TRUST

Other names charity is known by Registered charity number (if any) 1179209

Charity's principal address BRYNAWELON ERWOOD BUILTH WELLS Postcode LD2 3PQ

Names of the charity trustees who manage the charity

1
2
3
4
5		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
ALAN PRYCE CHAIR
PENNY
ROBINSON		 TREASURER
MARGAET EVANS
MERYL LEWIS
LAURA
SHEWRING

Names of the trustees for the charity, if any, (for example, any custodian trustees)

(NOT APPLICABLE)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Legal and ethical advice
on charitable status and
operation		 PAVO (Powys
Association of
Voluntary
Organisations)		 Unit 30
Ddole Road Industrial Estate
Llandrindod Wells
Powys
LD1 6DF

Name of chief executive or names of senior staff members (Optional information) N/A

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

[CONSTITUTION ]

How the charity is constituted

[CHARITABLE INCORPORATED ORGANISATION ]

Trustee selection methods APPOINTED BY EXISTING TRUSTEES, HAVING REGARD TO (eg. appointed by, elected by) APPROPRIATE SKILLS, KNOWLEDGE AND EXPERIENCE

Additional governance issues (Optional information) N/A

Section C Objectives and activities

The object of the CIO is: The provision of public amenities by providing and maintaining Summary of the objects of the public conveniences in the Erwood geographical area for the charity set out in its public benefit. governing document All Trustees are aware of the guidance on public benefit issued by the Charity Commission, and we make every effort to abide by this in the conduct of our business. For updates on conduct of the charity and running of meetings and so forth we have sought guidance from Powys Association of Voluntary Organisations (PAVO) and/or erred on the side of caution. Summary of the main Meetings are held regularly throughout the year to review the cleanliness activities undertaken for the and maintenance of the toilets in Erwood. public benefit in relation to these objects (include within The toilets are open 365 days a year,24/7. The toilets are free to use but this section the statutory there are voluntary donation boxes available. declaration that trustees have had regard to the guidance The Toilets, on the A470, the main North-South trunk road in Wales, is issued by the Charity signed and it has an integral bus shelter. It is visited by locals, tourists, Commission on public and key workers such as members of the NHS and the ‘blue light’ benefit) emergency services.

Additional details of objectives and activities (Optional information) N/A

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The toilets have had a major renovation during 2023. The toilets were closed for over three weeks, but signs directed people to alternative public conveniences in Powys. Work done included:

These improvements have improved the general cleaning of the toilets and provide a much better service for the elderly and infirm. This refurbishment cost £17 521. Donations to the ‘honesty boxes’ has significantly increased.

During 2024 there are plans to replace the old wooden seating in the bus shelter which suffers from some wood-worm with seating made from recycled plastic.

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Section E Financial review

Brief statement of the While we have no formal reserves policy, with the agreement of all charity’s policy on reserves Trustees, even after the extensive 2023 renovation we will keep approximately £5000 in reserve. Generally, the maintenance of a toilet by the local community is greatly appreciated but there has been occasional vandalism and reserves are necessary for these unexpected repairs. Details of any funds materially N/A in deficit

Further financial review details (Optional information) N/A

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)Frank R J Banks
Alan Pryce
Full name(s)Frank Reginal John Banks
Robert Alan Pryce
Position (eg Secretary, Chair,
etc)
Secretary
Chair
Date28 February 2023		 Frank R J Banks Frank R J Banks Alan Pryce Alan Pryce
Robert Alan Pryce
Secretary Chair
28 February 2023
28 February 2023

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RECEIPTS AND PAYMENTS ACCOUNTS FOR ERWOOD PITSTOP TRUST, CHARITY NUMBER 1179209 FOR THE PERIOD 01/01/23-31/12/23

RECEIPTS

RECEIPTS
Unrestricted funds to
the nearest £
(01/01/23to
31/12/2023)		 Last year to the nearest
£
(@ 31/12/22)
Grant – Welsh Government via Powys County
Council		 5000 10000
Donations 5572 3604
CommunityDevelopment Grant
Gift Aid 851 780
Total receipts 11423 14384
PAYMENTS
Employee Costs 1080 980
Premises Costs 1401 4751
Repairs and Checks 275 32
CleaningMaterials 744 611
Administration – inc. Legal and Professional 580
Capital Expenditure 17521 308
Miscellaneous 150
Hire of Hall for meetings 50 10
Totalpayments 21071 7422
Net of receipts/payments over theyear 9648 6962
Cash funds lastyear end 32132 23352
Cash funds thisyear end 22384 32132

SIGNED ON BEHALF OF ALL THE TRUSTEES:

SIGNED ON BEHALF OF ALL THE TRUSTEES:
Signature Print name Date of approval
Penny Robinson Penny Robinson 19.02. 2023
Frank R J Banks Frank Banks 19.02. 2023