Trustees' Annual Report for the period
Period start date Period end date Day1 Month Year Day Month Year From 1 Jan 2022 To 31 Dec 2022
Section A Reference and administration details
Charity name ERWOOD PITSTOP TRUST
Other names charity is known by
Registered charity number (if any) 1179209
Charity's principal address
BRYNAWELON
ERWOOD BUILTH WELLS Postcode LD2 3PQ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| ALAN PRYCE | CHAIR | |||
| PENNY ROBINSON |
TREASURER | |||
| MARGAET EVANS | ||||
| KAREN LAURIE- PARRY |
||||
| SARAH SHEWRING |
||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
(NOT APPLICABLE)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Legal and ethical advice on charitable status and operation |
PAVO (Powys Association of Voluntary Organisations) |
Unit 30 Ddole Road Industrial Estate Llandrindod Wells Powys LD1 6DF |
Name of chief executive or names of senior staff members (Optional information) N/A
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
[CONSTITUTION ]
How the charity is constituted
- (eg. trust, association, company)
[CHARITABLE INCORPORATED ORGANISATION ]
Trustee selection methods APPOINTED BY EXISTING TRUSTEES, HAVING REGARD TO (eg. appointed by, elected by) APPROPRIATE SKILLS, KNOWLEDGE AND EXPERIENCE
Additional governance issues (Optional information) N/A
Section C Objectives and activities
The object of the CIO is:
Summary of the objects of the charity set out in its governing document
The provision of public amenities by providing and maintaining public conveniences in the Erwood geographical area for the public benefit.
All Trustees are aware of the guidance on public benefit issued by the Charity Commission, and we make every effort to abide by this in the conduct of our business. For updates on conduct of the charity and running of meetings and so forth we have sought guidance from Powys Association of Voluntary Organisations (PAVO) and/or erred on the side of caution. This has been particularly important in 2021/22 in relation to legal issues regarding operating during the final stages of the Covid-19 Summary of the main pandemic. activities undertaken for the public benefit in relation to Meetings are held regularly throughout the year to review the cleanliness these objects (include within and maintenance of the toilets in Erwood. this section the statutory declaration that trustees have The toilets are open 365 days a year,24/7. The toilets are free to use but had regard to the guidance there are voluntary donation boxes available. issued by the Charity Commission on public The Toilets on the A470, the main North-South trunk road in Wales, is benefit) signed and as it has an integral bus shelter. It is visited by locals, tourists, and key workers such as members of the NHS and the ‘blue-light’ emergency services.
Additional details of objectives and activities (Optional information) N/A
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Section D Achievements and performance
Summary of the main The decision was taken to upgrade the toilets including the provision achievements of the charity ‘grab rails’ to all toilet stalls. Both the Gents and Ladies toilets will be during the year supplied with hot water. The 1960s interior with brick walls between toilets will be replaced with easy wipe-down composite walls and similar laminate will be used to line the walls. These improvements will improve the general cleaning of the toilets and provide a much better service for the elderly and infirm. This will cost approximately £16,000.
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Section E Financial review
Brief statement of the While we have no formal reserves policy, with the agreement of all charity’s policy on reserves Trustees, even after the extensive renovation planned for 2023 we will keep approximately £5000 in reserve. Generally, the maintenance of a toilet by the local community is greatly appreciated but there has been occasional vandalism and reserves are necessary for these unexpected repairs. Details of any funds materially N/A in deficit
Further financial review details (Optional information) N/A
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Alan Pryce Signature(s) Frank R J Banks Robert Alan Pryce Full name(s) Frank Reginal John Banks Position (eg Secretary, Chair, Secretary Chair etc) Date 22 March 2023
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RECEIPTS AND PAYMENTS ACCOUNTS FOR ERWOOD PITSTOP TRUST, CHARITY NUMBER 1179209 FOR THE PERIOD 01/01/22-31/12/22
RECEIPTS
| RECEIPTS | ||
|---|---|---|
| Unrestricted funds to the nearest £ (01/01/22to 31/12/2022) |
Last year to the nearest £ (@ 31/12/21) |
|
| Grant – Welsh Government via Powys County Council |
10000 | |
| Donations | 3604 | 3121 |
| CommunityDevelopment Grant | 641 | |
| Gift Aid | 780 | |
| Total receipts | 14384 | 3762 |
PAYMENTS
| PAYMENTS | PAYMENTS | ||
|---|---|---|---|
| Employee Costs | 980 | 720 | |
| Premises Costs | 4751 | 895 | |
| Repairs and Checks | 32 | 124 | |
| CleaningMaterials | 611 | 421 | |
| Administration – inc. Legal and Professional | 580 | ||
| Capital Expenditure | 308 | ||
| Miscellaneous | 150 | 120 | |
| Hire of Hall for meetings | 10 | ||
| Totalpayments | 7422 | 2280 | |
| Net of receipts/payments over theyear | 6962 | 1482 | |
| Cash funds lastyear end | 25631 | ||
| Cash funds thisyear end | 31944 | ||
| Cash in hand | 187 | ||
SIGNED ON BEHALF OF ALL THE TRUSTEES:
| SIGNED ON BEHALF OF ALL THE TRUSTEES: | ||
|---|---|---|
| Signature | Print name | Date of approval |
| Penny Robinson | Penny Robinson | 07.03. 2022 |
| Frank R J Banks | Frank Banks | 07.03.2022 |