**Trustees' Annual Report for the period** Period start date Period end date Day1 Month Year Day Month Year **From** 1 Jan 2020 **To** 31 Dec 2020 ## Section A Reference and administration details **Charity name** ERWOOD PITSTOP TRUST **Other names charity is known by Registered charity number (if any)** 1179209 **Charity's principal address** BRYNAWELON ERWOOD BUILTH WELLS **Postcode** LD2 3PQ **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||ALAN PRYCE|CHAIR||| ||PENNY
ROBINSON|TREASURER||| ||SARAH BOWEN||1 January – 31stJuly
2020|| ||MARGAET EVANS|||| ||KAREN LAURIE-
PARRY|||| ||ARTHUR
ROBINSON|||| ||SARAH
SHEWRING|||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** (NOT APPLICABLE) ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |Legal and ethical advice
on charitable status and
operation|PAVO (Powys
Association of
Voluntary
Organisations)|Unit 30
Ddole Road Industrial Estate
Llandrindod Wells
Powys
LD1 6DF| ## **Name of chief executive or names of senior staff members (Optional information)** N/A March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [CONSTITUTION ] How the charity is constituted - (eg. trust, association, company) > [CHARITABLE INCORPORATED ORGANISATION ] Trustee selection methods APPOINTED BY EXISTING TRUSTEES, HAVING REGARD TO (eg. appointed by, elected by) APPROPRIATE SKILLS, KNOWLEDGE AND EXPERIENCE ## **Additional governance issues (Optional information)** N/A ## **Section C Objectives and activities** The object of the CIO is: The provision of public amenities by providing and maintaining **Summary of the objects of the** public conveniences in the Erwood geographical area for the **charity set out in its** public benefit. **governing document** All Trustees are aware of the guidance on public benefit issued by the Charity Commission, and we make every effort to abide by this in the conduct of our business. For updates on conduct of the charity and running of meetings and so forth we have sought guidance from Powys Association of Voluntary Organisations (PAVO) and/or erred on the side of caution. This has been particularly important in 2020 in relation to legal issues regarding operating during the Covid-19 pandemic. **Summary of the main activities undertaken for the** Meetings are held regularly throughout the year to review the cleanliness **public benefit in relation to** and maintenance of the toilets in Erwood. **these objects (include within this section the statutory** The toilets are open 365 days a year,24/7. The toilets are free to use but **declaration that trustees have** there are donation boxes available. **had regard to the guidance issued by the Charity** The Toilets on the A470, the main North-South trunk road in Wales, is **Commission on public** signed and as it has an integral bus shelter is visited by locals, tourists, **benefit)** and key workers such as members of the NHS and the ‘blue-light’ services. **Additional details of objectives and activities (Optional information)** N/A March **2012** **TAR** 2 ## Section D Achievements and performance **Summary of the main** Due to the Coronavirus pandemic the charity sought clarification from **achievements of the charity** Powys County Council as to the policy regarding keeping toilets open **during the year** during national lockdowns. The decision was taken to keep the toilets open at all time to serve the needs of NHS staff on shift-work, the ‘bluelight’ services and key workers in general. As many of the volunteer cleaners are elderly, measures were taken to recruit younger volunteers such members of the Young Farmers’ Club, and people who were on furlough from their usual work. Consultations with Powys County Council as planning authority, and with Erwood Community Council were initiated concerning their views on the possible building of a toilet for the disabled with baby-changing facilities. They advised a wider community consultation which took place during August 2020. This new additional toilet building would require using part of the existing bus shelter. March **2012** **TAR** 3 ## **Section E Financial review** **Brief statement of the** While we have no formal reserves policy, with the agreement of all **charity’s policy on reserves** Trustees, kept some money in reserve. Generally, the maintenance of a toilet by the local community is greatly appreciated but there has been occasional vandalism and reserves are necessary for these unexpected repairs. The charity hopes in 2021 to conduct a major capital project by building a new disabled toilet. **Details of any funds materially in deficit** N/A **Further financial review details (Optional information)** N/A ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Alan Pryce **Signature(s)** Frank R J Banks Robert Alan Pryce **Full name(s)** Frank Reginal John Banks **Position (eg Secretary, Chair,** Secretary Chair **etc) Date** 27 February 2021 March **2012** **TAR** 4 ## **RECEIPTS AND PAYMENTS ACCOUNTS FOR ERWOOD PITSTOP TRUST, CHARITY NUMBER 1179209 FOR THE PERIOD 01/01/20-31/12/20** ## **RECEIPTS** |**RECEIPTS**||| |---|---|---| ||Unrestricted funds to the
nearest £ (01/01/20 to
31/12/20)|Last year to the nearest £
(@ 31/12/19)| |Grant – Welsh Government via Powys CountyCouncil|5000|5000| |Capital Grant – Rural Development Fund Powys CC||996| |Donations|1759|4390| |CommunityDevelopment Grant|1093|| |||| |||| |||| |||| |||| |||| |**Total receipts**|**7852**|**9776**| |**PAYMENTS**||| |Employee Costs|1040|1209| |Premises Costs|637|1702| |Repairs and Checks||554| |CleaningMaterials + PPE|375|304| |Administration – Legal and Professional|24|150| |Capital Expenditure||3726| |Miscellaneous|80|20| |Bank Charges|40|| |||| |**Totalpayments**|**2205**|**7665**| |||| |**Net of receipts/payments over theyear**|**5647**|**2111**| |||| |**Cash funds lastyear end**|**16082**|**17777**| |**Cash funds thisyear end**|**21729**|**16082**| |Cash in hand|121|232| |||| |||| |||| |||| |||| ## **SIGNED ON BEHALF OF ALL THE TRUSTEES:** |**SIGNED ON BEHALF OF ALL THE TRUSTEES:**||| |---|---|---| |**Signature**|**Print name**|**Date of approval**| |Penny Robinson|Penny Robinson|10 March 2020| |Frank R J Banks|Frank banks|10. 03. 20|