Annual General Meeting of Wenvoe Playgroup CIO Wednesday 9th February 2024118.30- 19.101 Held at Wenvoe Village Hall, {Playrooml. Present: Helen Clarke {HC), Louise Williams ILW}, Sandra Morgan15M}, Kim Morgan (KM), Robyn Hockey (RHI, Helen Hughes (HH), Lauren Uoyd (LL) Apologies: MINUTES Welcome. RH has welcomed everyone. Approve Minutes from 2022-2023 AGM No adjustments-COPy Signed by RH. Chairman's/RI's Report In summary. RH discussed the need for more parental support for fundraising and with the committee. A new secretary is needed as RH is currently covering two roles. Fundraising events over the last year have been successful with more events planned for the year ahead {Medium Night, Easter Concert, Christmas Fayre, Autumn/Winter event to be discussed). LW confirmed that playgroup ended the financial year with a small loss however this will balance out once money owed for maternity pay from HMRC is returned. Grants offered provided a new external notice board and a soft surface replacing the concrete area in the rear garden. Russell Godfrey gave notice of his intention to step down as Chairman and Rl once SM accepted as Rl due to his work commitments. Decision was made to cancel Breakfast Club from Sept 2023 due to low numbers and no longer being financially viable with the school offeringtheir own breakfast club provision. Two new members of staff joined the team this year.
Thanks given to Darren Bellamy, lan & Sam Oakley for thesr sUPPOrt to the group providing free website maintenance and free fruit. Treasurerfs Report Income for the last year was £99,422.33 with outgoings totalling £103,880.93 leaving a small loss of £4,458.60. Maternity pay due back from HMRC of just under £3.OCKI will come back in Aprll 2024.more fundraising needed and meeting to be called near future to discuss finances and projected income. Elertion of Officers No new elettlon of officers. RH, LW, HC and SM to remain in their position5. RH is covering secretary role until a new cornmee member volunteers. Electlon of Trustees No new Trustees elected. Questions from the Floor What should we do about the Christma5 Fayre and dwindling numbers/sales for stallholders. Discussion to be had re separating the Santa's Grotto and Sellerfs Market to separate days as they appeal to two different market5. What is meant by Playgroup being a charity? SM & LW explained Wenvoe Playgroup are not for profrt and funds are raised via fees, fundraising and grants. Any profit made is put back into the playgroup. Any Other Business Discussed poor turn out, meeting was moved from Dec to Feb to try and catch parents at a less busytime. Meeting must be called within 14 months of previous AGM. Next years meeting to be moved to end of March to see if lighter evenin8s make a difference with attendance. Parents in attendance suggested others didn't come as they were worried the¢d be signed up forfundraisingevents/onto the committee, theywill speak to other parents to confirm this isn't the case and promote attendance and support for future meetings. Parent Whats App group discussed. not all parents are aware of it. SM to send slip asking parents if therfd like to join. RH to become Admin for parent what5 app group and relay any messages from Playgroup and add parents wanting to join.
AGM REPORT Se tember 2023- Au V5t 2024 In the autumn of 2023, Russell resigned a5 Rl and Sandra was employed once again as Rl. Without an Rl, playgroup cannot eonDnue to operate. A cornmittee is needed to support this registration and to operate as a charity, however, numbers are very low at this time. We need more families to come forward. Successful fundraising events We held throughout the year of 23-24. In-house Christmas and Easter Concert5 were well supported. The committee held a Christmas Fayre December 2023, for all the community to attènd. Father Christmas/Santa was m05t 5ucce55ful. The group were succe55fv1 in March 2024, with a grant from the Early Years Childcare Capital Grant, to extend the play area flooring at the rear of the group. This has added to a safe play area for the childrèn. HMRC were holding morties of just under £4.000 from our accounts this financial year. After, the whole of August 2024, phonbng HMRC, the monies were finally released in the Autumn after making a complaint to HMRC. As this Wa5 a new financial year. the monies will not Show ift those attached. We have endured 3 year5 of Minimum wage rise, April 23, 24 and now again in 2025, without raising fees unfjl September 2024. The employer pension fees are rlsing. Charges are now placed on us from our pension providers. They started at zero and now cost up to £26.40per month1£316.80 year). A transition fee was introduced in January 2024, foi all those using our wrap around&kn)tyry One staff left at the end of July 2024 due to requiring more hours than we can offer Il'm glad to say, they have now returned). We have many vo5unteers in the community who support the group and would like to thank them all, especially Darren for volunteering alongside Sandra In keeping our website up to date. Late In the Summer of 2024, school advised of Nursery ¢losing the morning session from September 2024. Therefore., we tried to arrange pick up from the school breakfast for Nursery age children from September 2024. The breakfast club returned Sandra's call in August 2024 (summer bakI. Therefore; a rushed Statement of Purpose was put together In September. We agreed in July 2024 to try 08.'30am opening for children. This hasn't worked to d*e (Feb 20251. Moving forward: We will continue to fundraSse in-house and continue to assess our fees for 2025 to ensure they reflert daily operattonal costs. rather than relyin8 on fundraising. Fees will be going vp in 2025. We also hope that our committee members will rise. by encouraging more families to joan us. We have to pay for our waste removal moving forward from Sept 2024. Estimated costs £120 a year. Welsh Government haven't ralsed its funding price per hour in the past 3 years. However, at the time gr typing this, they have advised of an increase of £1.40 per hour. Moving forward, we MUST charge fees Sultable for our sustainability. without the need to rely on fundraising. We need to reflett constantly on our operntion. to ensure Playgroup conDnues to operate in the future, supporting all those in and around ovr community. r2o)L Oc
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