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2023-07-31-accounts

Capital of Cycling

Charity number 1179161

Annual Report and Financial Statements

for the year ended 31 July 2023

Capital of Cycling

Annual Report and Financial Statements

for the year ended 31 July 2023

Contents Page
Trustees' report 2 to 5
Examiner's report 6
Receipts and payments account 7
Statement of assets and liabilities 8
Notes to the accounts 9 to 11

Prepared by West Yorkshire Community Accountancy Service CIO

1

Capital of Cycling

Trustees' report for the year ended 31 July 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Dates Dr Adam Tasker Chair Dean Carroll Resigned 16 November 2022 Lynette Evans Imran Hussain Dan Batchelor Resigned 16 November 2022 Charity number 1179161 Registered in England and Wales

Charity number 1179161

Registered and principal address Bankers Rawson Road Yorkshire Bank plc Bradford 14 Broadway BD1 3SH Bradford BD1 1EZ

Independent examiner

Rhys North ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 11 July 2018.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by a resolution at a properly convened meeting of the charity's trustees.

The charity's objects

To promote community participation in healthy recreation for the benefit of the public by the provision of cycling activities and facilities.

To advance amateur sport for the public benefit by providing facilities and support for cycling such as through cycling training and cycle maintenance to make bicycles safe to ride.

To develop the capacity and skills of the members of the socially and economically disadvantaged community of Bradford in such a way that they are better able to identify and help meet their needs, and to participate more fully in society, through group activities, volunteering and training in cycling and cycle maintenance.

To promote for the benefit of the public the conservation, protection and improvement of the physical and natural environment by promoting cycling and active travel activities and infrastructure as alternatives to fossil fuel-based modes.

2

Capital of Cycling

Trustees' report (continued) for the year ended 31 July 2023

Objectives and activities

The charity's main activities

We provide a range of services to the public in the hope of encouraging cycling activity for wellbeing and to meet social needs such as alleviating transport poverty.

We run learn to ride sessions and support a range of other organisations in helping people cycle including disability cycling, youth groups and recovery groups.

We run a community-cycling hub which contains fleets of bikes, houses a workshop, bike recycling project and learn to ride track and hosts events and engagement projects.

Public benefit statement

The trustees continuously review the activities of Capital of Cycling against its charitable objectives. The Board is satisfied that all activities are related to these objectives. No specific issues to the detriment of these objectives have been identified.

The trustees have referred to the guidance provided by the Charity Commission for England and Wales. This guidance explains how a charity should demonstrate a link between its charitable aims and the benefits it provides to the public. The trustees have considered this guidance when discussing the development of future plans.

The Board can demonstrate that promoting cycling for individuals, groups and communities contributes to the conservation and protection of the environment, the health and safety of the public, community participation in healthy recreation and amateur sports and social welfare. It provides a programme of education to support these activities.

Through a range of public engagement activities and services Capital of Cycling develops the capacity and skills of the members of the socially and economically disadvantaged community of Bradford in such a way that they are better able to identify and help meet their needs, and to participate more fully in society, through group activities, volunteering and training in cycling and cycle maintenance.

Achievements and performance

We have made significant progress in outreach and community capacity building activities, the highlights of which we detail below. We have been a key player in developing a new Active Travel Hub in Shipley, including employing the centre manager on a .6 contract. We have also successfully gained £50k of funding under the same West Yorkshire Combined Authority funded ‘Active Travel Hubs’ programme which has allowed us to employ a community mechanic and a youth projects team member.

At the heart of our outreach work is supporting community groups in a wider range of Bradford postcodes (still targeted at areas of social need) to co-develop their capacity and hopefully desire for cycling related provision - tied to meeting social needs like physical wellbeing, access to nature, social connectedness and alleviating transport poverty whilst having a positive effect on air quality and climate emissions. Building skills and creating opportunities are also key outcomes, so we focus on training/development with local people, volunteers and partner organisations’ staff, rather than just trying to provide more and more activities in more locations (although there is some of this too!).

Together with community partners we are making progress in developing cycling and bike related provision in the form of bike storage in varied venues, up-skilled workers and volunteers in community settings as well as scheduled and often funded activity sessions in more locations. This is all underpinned by the development of a community hub network which has evolved from but is very much in line with the principles of the ‘hub and spokes’ vision.

Day-to-day delivery of maintenance workshop sessions, bike kitchens and cycle lessons at our city-centre venue have continued apace, along with our refugee bike gifting project, volunteering activities and youth focussed sessions.

3

Capital of Cycling

Trustees' report (continued) for the year ended 31 July 2023

Achievements and performance (continued)

During this reporting period we have also made significant progress on our visioning, strategic planning and work on our charity’s theory of change. We were able to bring in facilitators funded by Power To Change’s ‘Leading the Way’ programme to work with our trustees, staff and volunteers. The programme also allowed us to provide leadership training and strengthen our staff development and HR procedures. During this reporting period we have had two staff members leave for other positions in related fields but have also recruited three new ones (which were recruited in April and May of this year).

Our workshop and maintenance staff have recently achieved City & Guilds and Cytech accreditation in bike maintenance. This is a ground-breaking first for a Bradford community cycling organisation and we plan for the qualifications to be delivered through our partnership with Activate Cycle Academy. Candidates will be trained and assessed locally in our workshop at Rawson Road.

We’ve collected thousands of items of both used and new cycling apparel that has been donated from around the country of all shapes and sizes. Everyone is welcome to have a rifle through and we hope to provide lots of items to cycling community groups and individuals. The scheme is provided in partnership with Shutt VR Clothing.

We’ve worked with and supported dozens of community groups in a range of different way including running projects for young people, ‘Dr Bikes’ sessions in local parks, taking adult cycling lessons to different locations and lots more.

We’ve been delivering cycling activities nearer to where people live, e.g. we’re working with Sandale Trust to offer activities for youth in Buttershaw, ordering a shipping container to be installed outside Bowling Community and Advice Centre, planning youth sessions for Bierley Community Centre, working with ongoing collaborators Bradford Moor PASS in BD3 on a ‘street mechanics’ scheme and more. We’ve significantly boosted the range of what we can offer, further empowering the Reaching Communities strand of our project because we now have funded capacity to deliver in situ - at least for the next year. As before, our focus is on making provision sustainable by developing local skills and capacities and by sharing our resources, kit and tools.

From our central hub are our Adult Cycling Lessons and our Beginner and Advanced Maintenance Lessons have gone from strength to strength. We became the Bradford District Coordinator for the WYCA funded City Connect Cycles Programme and in addition to our own provision, help administrate other local providers who deliver training for the programme, most prolifically Mary Magdalene CIC and BeCycling, in conjunction with the Bingley Belles.

During the reporting period, the Bradford arm of the programme ran 350 two hour training sessions with 893 unique participants as part of this programme. Most of the delivery happened either in or near our venue, or in Lister Park for cycling lessons, where Mary Magdalene CiC has been operating. Moving forward, we’re offering cycling sessions and maintenance sessions in more venues and locations in an effort to more effectively reach communities where they live

Also weekly fixtures are our ‘Refugees and Locals’ (informal name) drop-in which happens every Tuesday - it’s an unpublicised/referrals based session designed to support people to get bike repairs who have acute need or very limited financial means. We also run a ‘Bike Kitchen’ every Wednesday which is a fully-public donation supported session which allows people to get skills and parts support to fix and learn how to fix their own bike - and support others doing the same. We’ve also run over 20 ‘Dr Bike’ sessions in community settings during the period.

4

Capital of Cycling

Trustees' report (continued) for the year ended 31 July 2023

Achievements and performance (continued)

Other impressive stats:

Financial review

The net receipts for the year were £43,341, including net receipts of £2,322 on unrestricted funds and net receipts of £41,019 on restricted funds.

Reserves policy

The charity's free reserves, at the year end were £88,357.

The trustees aim to maintain free reserves in unrestricted funds at a level which equates to six months of unrestricted charitable expenditure (and a minimum of three months). The trustees consider that this level will provide sufficient funds to respond to applications for grants and ensure that support and governance costs are covered.

The trustees consider that a level of six months is sufficient given the flexibility afforded by the Reaching Communities grant (not unrestricted), but note that this will end in 2025. The income generated from commissioned activities - which is unrestricted, especially commissioned cycle and maintenance training for which we have an ongoing delivery agreement with West Yorkshire Combined Authority also puts us in a strong position in terms of financial sustainability but also makes us dependent on the continuation of the scheme.

However the trustees note that venue insecurity is an issue for 2024 as the building occupied by the charity as its central hub is scheduled for demolition by Bradford Council. Although best efforts will be made to secure venues without fixed overheads, it is quite possible that a significant outlay or overhead will need to be borne next year for rent or a deposit for a venue purchase. This means they are quite comfortable with the additional reserves that Capital of Cycling currently has which are over and above the three month minimum. These greatly reduce the risk exposure due to the uncertain operating environment.

This policy will be reviewed in 2023/24 after a financial assessment of the costs and overheads of a new venue, costs of the move and salaries costs which have risen due to providing additional staff roles and hours.

Approved by the board of trustees on 11/12/2023

Imran Hussain (Trustee)

5

Capital of Cycling

Independent examiner's report to the trustees of Capital of Cycling

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 July 2023, which are set out on pages 7 to 11.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

15/12/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

6

Capital of Cycling

Receipts and payments account for the year ended 31 July 2023

Notes
2023
Unrestricted
funds
£
Receipts
Grants and donations
(2)
1,898
Sales and fees
2,939
Bank interest
2,906
Other income
7,822
Training income
29,688
Total receipts
45,253
Payments
Salaries and NI
(3)
37,522
Payroll charges
1,178
Training
-
Teachers and trainers
433
Rent and rates
-
Utilities
-
Repairs and maintenance
-
Phone and internet
-
Stationery and office consumables
149
Insurance
-
Bike repair costs
3,137
Travel
12
Refreshments
-
Professional fees
-
Independent examination
-
Advertising
500
Total payments
42,931
Net receipts / (payments)
2,322
Fund balances brought forward
86,035
Fund balances carried forward
(4)
88,357		 2023
Restricted
funds
£
150,065
-
-
-
-
150,065
91,574
-
-
3,004
859
3,360
1,878
485
1,209
85
2,070
461
325
92
720
2,924
109,046
41,019
19,113
60,132		 2023
Total
funds
£
151,963
2,939
2,906
7,822
29,688
195,318
129,096
1,178
-
3,437
859
3,360
1,878
485
1,358
85
5,207
473
325
92
720
3,424
151,977
43,341
105,148
148,489		 2022
Total
funds
£
94,272
3,955
200
3,561
19,745
121,733
112,994
1,254
660
3,769
4,953
1,405
949
673
838
85
6,762
1,833
479
63
720
122
137,559
(15,826)
120,974
105,148

7

Capital of Cycling Statement of assets and liabilities

as at 31 July 2023
2023
Unrestricted
£
Cash funds
Cash at bank
86,989
Funds held at Bradford CPA
1,368
Total cash funds
88,357
Debtors and prepayments
Debtors
Assets retained for the charity's own use
2 e-bikes
Electric cargo bike
Liabilities
Independent examination fee		 2023
Restricted
£
60,132
-
60,132		 2023
Total
£
147,121
1,368
148,489
2023
£
10,323
10,323
2023
£
936
936		 2022
Total
£
104,241
907
105,148

The financial statements were approved by the board of trustees on 11/12/2023

Imran Hussain (Trustee)

8

Capital of Cycling

Notes to the accounts

for the year ended 31 July 2023

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

9

Capital of Cycling

Notes to the accounts continued

for the year ended 31 July 2023

2 Grants and donations
Bradford District Community Foundation
Bradford District Metropolitan Council (BDMC)
Cycling UK
Incommunities
Margaret Carey Foundation
National Lottery Community Fund (NLCF)
Virgin Money Foundation
West Yorkshire Combined Authority
Sport England
Donations
3 Staff costs and numbers
Gross salaries
Social security costs
Employment allowance
Pensions		 2023
Unrestricted
funds
£
-
-
-
500
-
-
-
-
-
1,398
1,898		 2023
Restricted
funds
£
8,000
1,800
5,000
-
30,975
44,290
10,000
50,000
-
-
150,065		 2023
Total
funds
£
8,000
1,800
5,000
500
30,975
44,290
10,000
50,000
-
1,398
151,963
2023
£
123,871
8,587
(5,575)
2,213
129,096		 2022
Total
funds
£
-
22,598
3,000
-
-
57,618
-
-
8,985
2,071
94,272
2022
£
108,698
7,170
(4,531)
1,657
112,994

The average number employees during the year was 6.9, being an average of 4.4 full time equivalent (2022: 7.0, 4.2 FTE). There were no employees with emoluments above £60,000.

4 Restricted funds
Big Bike Revival 2022
Big Bike Revival 2023
BC Restart Grant
Leading the Way
NLCF Reaching Communities
Shipley Active Travel Hub
Bradford Fund Strategic Grant
Sport England This Girl Can
BDMC Warm Space
WY Combined Authority		 Balance b/f
£
2,357
-
4,368
(35)
9,145
-
-
3,278
-
-
19,113		 Incoming
£
3,000
2,000
-
8,000
44,290
30,975
10,000
-
1,800
50,000
150,065		 Outgoing
£
5,357
1,442
4,012
6,902
51,871
5,749
10,000
3,278
1,800
18,635
109,046		 Transfers
£
-
-
-
-
-
-
-
-
-
-
-		 Balance c/f
£
-
558
356
1,063
1,564
25,226
-
-
-
31,365
60,132

10

Capital of Cycling Notes to the accounts continued for the year ended 31 July 2023

4 Restricted funds continued

Fund name Purpose of restriction Big Bike Revival 2022 To support the delivery of the Big Bike Revival programme using the FixLearn-Ride model. Big Bike Revival 2023 To support the delivery of the Big Bike Revival programme using the FixLearn-Ride model. BC Restart Grant To support the CIO to regenerate areas adversely affected by the Covid pandemic lockdown. Leading the Way To support a programme for governance and leadership for the CIO. NLCF Reaching Communities To provide a series of free public events and services to encourage the uptake of cycling amongst the public. Shipley Active Travel Hub To contribute towards the establishment and operation of an active travel hub in Shipley. Bradford Fund Strategic Grant To enable the CIO to review its strategic planning activities and how it works with partner organisations. Sport England This Girl Can To provide beginners cycling classes for women. BDMC Warm Space To support running costs for the provision of a warm space. WY Combined Authority To support the set up and delivery of a community active travel hub.

5 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

11