REGISTERED CHARITY NO: 1179124
Basingstoke Street Pastors
Annual Report for 2023
Peter Hay: Chair
Annual Report including examined accounts for Year January 1[st] to December 31[st] 2023 Page 1
Trustees’ Annual Report for the Period From: 1[st] January to 31[st] December 2023
Section A: Reference and administration details
Charity Name: Basingstoke Street Pastors
Other names charity is known by: BSP
Registered Charity Number: 1179124
Charity’s principal address: Hillcot Hazeley Bottom Hartley Wintney Hampshire RG27 8LU
Names of the Trustees who manage the charity:
| Trustee name | Ofce (if any) | Dates acted if not for whole year |
Name of Person (or body) enttled to appoint trustee(if any) |
|---|---|---|---|
| Peter Hay | Chairman | ||
| Paul Gibbons | Treasurer | ||
| Malcolm Murray | Trustee | ||
| Jonathan Pain | Trustee | ||
| Paul Gross | Trustee | ||
| Pauline North | Trustee | 12/09/2023 - |
There are no custodians or other trustees other than as declared above.
Names and addresses of advisors: Barclays Bank 20-05-00
Annual Report including examined accounts for Year January 1[st] to December 31[st] 2023 Page 2
Section B: Structure, governance and management
Description of the charity’s trusts
| Type of Governing Document |
Consttuton |
|---|---|
| How the Charity is consttuted |
Charitable Incorporated Organisaton (CIO Foundaton) registered July10th2018 |
| Trustee selecton methods | Trustee selecton per criteria in writen consttuton. Appointed/elected by resoluton at General Meetngs, ratfed at subsequent AGM. |
Additional governance issues
Basingstoke Street Pastors comprise a separately registered but licenced local initiative of the Ascension Trust (themselves a registered charity, No 1127204) and who set out highlevel policies and guidance and provide advice and support of a general nature.
The Charity’s management structure comprises a Management Group, with a team of Trustees supported by advisors (appointed to that role by the Trustees) who may themselves be serving street pastors and bring their operational street experiences into play to inform and advise the Trustees as required or necessary. Management structure and processes/policies are established via a suite of operational documentation, approved by the Trustees, which is reviewed regularly and updated as required. These local documents, together with the constitution, Licence agreement, local GDPR arrangements and other associated documents form the basis of Trustee orientation and training.
Financial risks are identified during each General Meeting, with mitigation measures discussed and put in place accordingly. Operational and night time risks pertinent to all street pastors are identified with the Advisors who form part of the Management Group, as well as various agencies (Police, CCTV operators, venue staff) via radio or directly and BSP team leaders identify appropriate actions to mitigate the risks associated with being part of the night-time economy. A risk register has been implemented and is updated and maintained.
Section C: Objectives and activities
Summary of the objects of the charity set out in its governing document
The aim of Basingstoke Street Pastors is to contribute to the night-time economy by providing a service of practical care, listening and helping on the streets of Basingstoke during Friday and Saturday nights, by deploying teams of volunteer Street Pastors drawn from local churches.
Annual Report including examined accounts for Year January 1[st] to December 31[st] 2023 Page 3
Summary of the main activities undertaken for the public benefit in relation to these objects
In preparing this report, the Trustees have taken due regard of the guidance issued by the Charity Commission on Public Benefit.
A summary of previous Street Pastor interventions and assistance to members of the public out and about in Basingstoke during the team hours is prepared for each general meeting and the outcomes discussed.
In achieving our aims week by week, BSP continues to care for, listen to and help anyone, of any faith or none, and irrespective of age, disability, gender reassignment, marriage and civil partnership, race, religion or belief, sex, pregnancy and maternity, and sexual orientation who has need on the Streets of Basingstoke . Our reputation continues to be very positive and, in particular, the Police continue to inform us that they are extremely grateful for our contribution to the night-time economy as they struggle with the impact of spending cuts and staff shortages.
The interventions and help can be summarised as follows:
-
Calming aggressive situations;
-
Supporting vulnerable people in a variety of circumstances;
-
Attending to minor injuries (First Aid Training is given) or, if needed, arranging for ambulance attendance);
-
Organising transport (taxis usually but, occasionally, in private cars) particularly for those deemed especially vulnerable;
-
Provision of practical advice and support where requested, and referral to relevant professional bodies; and
-
Enabling an appropriate response to the many varied situations that occur during the patrol hours on the streets of Basingstoke. For example, enabling the police to deal with the matters they need to, whilst still providing care and support to people as they enjoy their evenings out and find their way home.
Additionally, practical assistance is given to those in need of water, protective footwear (flip-flops in lieu of heels or bare feet) and foil blankets to those who become cold.
Additional information: Funds, investments and contributions by volunteers
All funds except petty cash are held with the nominated bank. Volunteers and those assisted on the street may make donations, but this is not required. BSP make no general grants as part of their operation.
Annual Report including examined accounts for Year January 1[st] to December 31[st] 2023 Page 4
Section D: Achievements and performance during the period being reported
2023 has seen an increase back to eight teams, meaning that we are now able to serve the Night-Time Economy (NTE) every Friday and Saturday evening again (85 evening patrols, up from 70 in 2022). Most of the other statistics below have remained consistent. The following information represents a summary of the impact these patrols have had over the 12-month period.
Consolidated statistics for January 1st – December 31[st] 2023
Section E: Financial review
Charity Reserve Policy:
The Charity has a policy of maintaining a reserve that allows for approximately 6 months of operations, and that in turn equates to £2500 under current conditions.
Funds materially in deficit:
None
Further financial review details:
The Charity receives the majority of its funding from grant assistance, most notably during this reporting period from the Police and Crime Commissioner for Hampshire and the Isle of Wight who understands the valuable contribution made by BSP in lowering the level and “temperature” of (potential) issues and disputes so that the Police may themselves concentrate on the key or priority issues that arise. Funding is also available from the various churches involved across and around Basingstoke whose members are involved in BSP.
Annual Report including examined accounts for Year January 1[st] to December 31[st] 2023 Page 5
Members of the public occasionally make donations by way of thanks for assistance given to themselves or relatives and these donations are added to the general funds.
Expenditure primarily comprises items of uniform, plus flip-flops, water, foil blankets, etc., plus a Licence Fee to the Ascension Trust, a contribution to the running costs of utilising the United Reformed Church buildings as a focal and meeting point for the Charity to undertake its core role, and the payment of a part-time administrator.
None of the expenditure in the year has resulted in the acquisition of any items considered to have an asset value.
Section F: Other optional information
Basingstoke Street Pastors (The Charity) acknowledge the fact that what has been and is being achieved would not be possible without the dedicated core of volunteers who undergo 40 hours training as part of their induction, and then give up around 7 hours every month to provide support and practical assistance to members of the public.
Section G: Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
Examined accounts for the period follow on the next three pages.
Annual Report including examined accounts for Year January 1[st] to December 31[st] 2023 Page 6
Basln8Stokè Street Pastors Annual Accounts. Year ended 31si Oecnber 2023 Stement ot Inrorne and expendltwe Full year 2022 2023 ctriblanS Uniforms FUN10n$ Trainsn8 157.50 2.5(1.1xl 5.C(KI.c¥J 2,198.OS 1,016.64 Grants Donati¢)ns Interest Total Income 4,698.05 6.174.14 Empendlture cence fee Staff costs Unifomis Functions Provlsitsns Street supr4ies Use of premises Insurance Donations Mlsc expenses Trainin81 conferences 1925.401 1880.401 1S,(M7.261 12.482 921 I76.} 1235.421 1824.961 1610.(K)I 184.ts)1 148.701 1231.421 1799.D)I 1767.251 1114.IKII 1476.241 1707.371 Total expendiiure 18,882.961 15.428.181 Surplus I Idefkltl for the year 14,184.911 745.96 StatèmÈnt of restrvès Cash Current DeOt account Trtal account Openlng bèlante Surplus lor ihe year Transfer between accounts Transfer between aecounts 5.325.91 O.(Kl 14,184.911 S.909.36 56.26 11,235.27 14,128 651 Ch5in8 balance 1,141.CMJ 5.965.62 7,106.62 As per cashbook 1.141. 5,965.62 7,106.62 Annual Report including examined accounts for Year january I" to December 31" 2023 Page 7
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