REGISTERED CHARITY NO: 1179124
Basingstoke Street Pastors
Annual Report for 2022
Peter Hay: Chair
Annual Report including examined accounts for Year January 1[st] to December 31[st] 2022 Page 1
Trustees’ Annual Report for the Period From: 1[st] January to 31[st] December 2022
Section A: Reference and administration details
Charity Name: Basingstoke Street Pastors
Other names charity is known by: BSP
Registered Charity Number: 1179124
Charity’s principal address: United Reformed Church London Street Basingstoke Hampshire RG21 7NU
Names of the Trustees who manage the charity:
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of Person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|
| Peter Hay | Chairman | ||
| Paul Gibbons | Treasurer | ||
| Malcolm Murray | Trustee | ||
| David Butler | Trustee | 01/01/2022-22/11/2022 | |
| Jonathan Pain | Trustee | 27/09/2022- | |
| Paul Gross | Trustee | 27/09/2022- |
There are no custodians or other trustees other than as declared above.
Names and addresses of advisors: Barclays Bank 20-05-00
Annual Report including examined accounts for Year January 1[st] to December 31[st] 2022 Page 2
Section B: Structure, governance and management
Description of the charity’s trusts
| Type of Governing Document |
Constitution |
|---|---|
| How the Charity is constituted |
Charitable Incorporated Organisation (CIO Foundation) registered July10th2018 |
| Trustee selection methods | Trustee selection per criteria in written constitution. Appointed/elected by resolution at General Meetings, ratified at subsequent AGM. |
Additional governance issues
Basingstoke Street Pastors comprise a separately registered but licenced local initiative of the Ascension Trust (themselves a registered charity, No 1127204) and who set out highlevel policies and guidance and provide advice and support of a general nature.
The Charity’s management structure comprises a Management Group, with a team of Trustees supported by advisors (appointed to that role by the Trustees) who may themselves be serving street pastors and bring their operational street experiences into play to inform and advise the Trustees as required or necessary. Management structure and processes/policies are established via a suite of operational documentation, approved by the Trustees, which is reviewed regularly and updated as required. These local documents, together with the constitution, Licence agreement, local GDPR arrangements and other associated documents form the basis of Trustee orientation and training.
Financial risks are identified during each General Meeting, with mitigation measures discussed and put in place accordingly. Operational and night time risks pertinent to all street pastors are identified with the Advisors who form part of the Management Group, as well as various agencies (Police, CCTV operators, venue staff) via radio or directly and BSP team leaders identify appropriate actions to mitigate the risks associated with being part of the night-time economy. A risk register has been implemented and is updated and maintained.
Section C: Objectives and activities
Summary of the objects of the charity set out in its governing document
The aim of Basingstoke Street Pastors is to contribute to the night-time economy by providing a service of practical care, listening and helping on the streets of Basingstoke during Friday and Saturday nights, by deploying teams of volunteer Street Pastors drawn from local churches.
Annual Report including examined accounts for Year January 1[st] to December 31[st] 2022 Page 3
Summary of the main activities undertaken for the public benefit in relation to these objects
In preparing this report, the Trustees have taken due regard of the guidance issued by the Charity Commission on Public Benefit.
A summary of previous Street Pastor interventions and assistance to members of the public out and about in Basingstoke during the team hours is prepared for each general meeting and the outcomes discussed.
In achieving our aims week by week, BSP continues to care for, listen to and help anyone, of any faith or none, and irrespective of age, disability, gender reassignment, marriage and civil partnership, race, religion or belief, sex, pregnancy and maternity, and sexual orientation who has need on the Streets of Basingstoke . Our reputation continues to be very positive and, in particular, the Police continue to inform us that they are extremely grateful for our contribution to the night-time economy as they struggle with the impact of spending cuts and staff shortages. The provision of a Street Pastor service had also contributed to the town of Basingstoke being awarded the ‘Purple Flag’ for public safety.
The interventions and help can be summarised as follows:
-
Calming aggressive situations;
-
Supporting vulnerable people in a variety of circumstances;
-
Attending to minor injuries (First Aid Training is given) or, if needed, arranging for ambulance attendance);
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Organising transport (taxis usually but, occasionally, in private cars) particularly for those deemed especially vulnerable;
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Provision of practical advice and support where requested, and referral to relevant professional bodies; and
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Enabling an appropriate response to the many varied situations that occur during the patrol hours on the streets of Basingstoke. For example, enabling the police to deal with the matters they need to, whilst still providing care and support to people as they enjoy their evenings out and find their way home.
Additionally, practical assistance is given to those in need of water, protective footwear (flip-flops in lieu of heels or bare feet) and foil blankets to those who become cold.
Additional information: Funds, investments and contributions by volunteers
All funds except petty cash are held with the nominated bank. Volunteers and those assisted on the street may make donations, but this is not required. BSP make no general grants as part of their operation.
Annual Report including examined accounts for Year January 1[st] to December 31[st] 2022 Page 4
Section D: Achievements and performance during the period being reported
2022 has seen a return to normality for Basingstoke Street Pastors in terms of both funding and operations. Night-time patrols are now back in place on four Saturdays and three Fridays every month. The following information represents a summary of the impact these patrols have had over the 12-month period.
Consolidated statistics for January 1st – December 31[st] 2022
Section E: Financial review
Charity Reserve Policy:
The Charity has a policy of maintaining a reserve that allows for approximately 6 months of operations, and that in turn equates to £2500 under current conditions.
Funds materially in deficit:
None
Further financial review details:
The Charity receives the majority of its funding from grant assistance, most notably during this reporting period from the Police and Crime Commissioner for Hampshire and the Isle of Wight who understands the valuable contribution made by BSP in lowering the level and “temperature” of (potential) issues and disputes so that the Police may themselves concentrate on the key or priority issues that arise. Funding is also available from the various churches involved across and around Basingstoke whose members are involved in BSP.
Annual Report including examined accounts for Year January 1[st] to December 31[st] 2022 Page 5
Members of the public occasionally make donations by way of thanks for assistance given to themselves or relatives and these donations are added to the general funds.
Expenditure primarily comprises items of uniform, plus flip-flops, water, foil blankets, etc., plus a Licence Fee to the Ascension Trust, a contribution to the running costs of utilising the United Reformed Church buildings as a focal and meeting point for the Charity to undertake its core role, and the payment of a part-time administrator.
None of the expenditure in the year has resulted in the acquisition of any items considered to have an asset value.
Section F: Other optional information
Basingstoke Street Pastors (The Charity) acknowledge the fact that what has been and is being achieved would not be possible without the dedicated core of volunteers who undergo 40 hours training as part of their induction, and then give up around 7 hours every month to provide support and practical assistance to members of the public.
Examined accounts for the period follow on the next three pages.
Annual Report including examined accounts for Year January 1[st] to December 31[st] 2022 Page 6
Annual A0rt4 Year éndÈd Jlst DÈtemr 2011 2022 2021 FwittKxis Traini 157.50 SA.( 5.CKO.IXI lJJ16.64 2JX)237 Grams Donatins Total 6.174_14 7.2.37 cee leè Staff costs Unilrxms FUnE)n5 18W.401 IL259.331 12.482.921 13.807.221 Street Use ol PrnISt$ Insurance Oonatws •Ai5c expense5 Train# I conference5 1767.251 195.891 I114_) 1187.cljl {476.241 1707.371 {168_261 1223.601 Total empenditwe 15,428_181 15.7ql.301 Surplu51 IdEficitl the yEar 745.96 1261.07 IWslt Totsl openi balantE Surp1 for the year TranslErbeTh¥etn accounts Transler between accounts 4579.95 745.96 5,903.51 10.483.46 751.81 5.325.91 S.9.36 11.235.27 As per tashbook 5.325.91 5.9LYJ.36 11.235.27 Annual Report including examined accounts for Year January I" to December 31" 2022 Page 7
(HARITY COMMISSION FOR ENGIANO AND WALES Independent examiner's report on the accounts Section A Independent Examinef'8 Report Report to the tTU$tee8 On a¢¢¢)unts for the year ended 31" DECEMBER 2022 Charrty no Irf any) 1179124 Set out on pages 1and2 I reporl to Ihe trustees on my exarninalion of Ihe accounts of the above chanty (Mhe Twsfi for the year ended 31° December 2022. Responsibilities and ba818 of report As the charity's trustees. you ale responsible for the preparation ofthe accounts in accordance wilh the requirements of the Charibes Act 2011 (Yhe A¢ri. I report in respect of my examination ol the Trust's accounts carried out under 5ecb.on 145 of the 2011 Act and in carrying out my exarninalion. I have followed all the app"cable Directs"ons given by the Chanty Commission under secb.on 14515llbl of the Act. Independenl examiners slalemenl I have completed my exarninalion I Confill that no material matters have come to my attention in conneelion 1h the examination di6619. which gNes me cause to believe thal in, any malerial respect.. the accounling records were not kept accordance with section 13Q of the Charibes Act," or the accounls did not accord wrth the accounts'ng records., or the accounls did not comply with the applicabk Tequirernents concerning the ff0 and content of accounts Set out in the Chaiitie5 {Accounts and Report$l Regulab"on$ 2008 olher than any requirement thal the accounts gNe a 'trve an(J fair. view which is not a fflatter ¢onsidered as part of an independent examination. I have no concem5 and have come across no other matters in connection with the examinalion lo which altenlion should be drawn in this report in order to enable a proper understanding ol the accounts lo be reached. ' Please delete the words in tlje brackets rfthey do not appty. Signed: P F MURPHY Date: 4" AUGUST 2023 Name: Patsick Murphy Relevant professional qualificationlsl or body Relired Chartered Accountant IER Oct 2(r18 Annual Report including examined accounts for Year January I" to December 31" 2022 Page 8
Addre¥¥: Holy Tree Cottage Cufaude Lane Brarnley RG26 5DL Secb'on B Di8closure Only complete If the examiner needs to highlight material maller5 of concern (see CC32, Independent examination of charity accounts.. direclion$ and guwjanee for exarninersl. Give here brief detai18 of any items thatthe examiner wishe8 to di¥clo8e. THERE ARE NO MATTERS OF CONCERN THAT REQUIRE REPORTING Annual Report including examined accounts for Year January I" to December 31" 2022 Page 9