**Rotary Club of Pangbourne Charitable Trust CIO 1179121** 

## **Trustees Report for Year 01.07.2021 to 30.06.2022** 

What a difference a year makes, Covid restrictions lifted and with it the ability to get out into the community to generate some much needed income for the Charity, whilst also providing our supporters and local communities with a positive boost to their mental wellbeing after a year of isolation. 

Most of our club members have been fortunate enough to be able to fully engage with club activities allowing us to run all our usual fundraising events once more, enabling us to generate a gross income of £69,632.35. This result was in stark contrast to the previous year producing a bounce back that brings us closer to the levels of income generated in the years prior to Covid. The impact on our principal sources of income is clear to see: 

||**YE 2022**|**YE 2021**|**YE 2020**|
|---|---|---|---|
|Santa’s Float|£ 8,534.43|£ 2,396.74|£ 7,000.96|
|Tilehurst Arson Relief Fund|£ 6,856.59|£.        0.00.|£.        0.00|
|Woodcote 10k|£ 5,247.12|£. 2,716.87|£ 8,774.64|
|Painting Exhibitions|£ 3,723.79|£     222.00|£ 2,142.02|
|Anderson Polio talks|£ 2,148.64|£ 1,412.00|£ 3,011.00|
|Dragon Boats|£ 2,076.47|£         0.00|£     372.00|
|Barn Dance|£         0.00|£          0.00|£ 4,617.58|
|HMRC Gift Aid|£ 3,715.42|£  5,166.41|£.        0.00|



Our Santa float was the star of the show and was particularly well received by young and old alike judging by the record collection achieved across 23 outings in the lead up to Christmas. 

As a local Rotary Club we were able to respond immediately to the tragic arson attack on a block of flats in Tilehurst, Reading, that in the lead up to Christmas killed 2 people and left 25 homeless. Sadly, most were uninsured, walking out with just what they were wearing. Not only were we able to provide clothing and toiletries on the day to all that needed, we were also able to raise funds to help those that need, to rebuild their lives by providing furnishings and white goods with monies raised from the local community. This is an ongoing project that will run on for months, possibly years, as the victims wait to be permanently rehoused. The funds raised together with neighbouring Rotary Clubs are ring fenced as the “Tilehurst Arson Relief Fund” within the Charitable Trust specifically for this purpose. 

Our 10k fundraising event in January proved to be just what the “doctor ordered” for the 375 runners that turned up, for many it was their first organised run since the onset of Covid. Similarly, we were delighted to be able to run our two annual Art Exhibitions that allowed our local artists to showcase their work once more to a willing audience of buyers. Judging by the income we earned on sales, these were amongst the most successful events of recent years. 

After an absence of two years our Dragon Boat racing event organised alongside, and in conjunction with the Pangbourne Fete committee, bounced back strongly. We are hopeful that we will see more corporate entrants in 2023 as they seek new ways to encourage team building in a world of remote workers. 

As a member of Rotary International we received a grant of £21,600 to help support an overseas Rotary Scholar pay their tuition, accommodation and living expenses whilst studying at Oxford University. We also provided liaison support to the scholar whilst also encouraging them to share insights of their studies by way of talks to local Rotary Clubs and other interest groups. 

Expenses incurred in organising and running these events amounted to £11,734.09 generating a surplus of £57,898.26 which was added to the £7,753.80 carried over from the previous year and available for distribution to good causes. 

During the year we made a total of 52 donations totalling £44,623.51 which are listed below. These comprise a number of local, community, youth, educational, national and international good causes. Our donations for the eradication of Polio via the Rotary Foundation are match funded by the Melinda and Bill Gates Foundation by a ratio of 2:1. 

1 



List of donations made: 

|1|Shelterbox|£           812.50|
|---|---|---|
|2|Launchpad Reading|£           250.00|
|3|Shelterbox|£           500.00|
|4|District 7020 - Haiti Disater Action Group|£           523.50|
|5|Sparkles|£           750.00|
|6|Crocuses|£           175.00|
|7|Kidsout UK|£           250.00|
|8|Newbury RDA|£           250.00|
|9|Pangbourne & Whitchurch Sustainability|£           150.00|
|10|Reading Food Bank|£           375.00|
|11|Biscuits to Pangbourne & Tilehurst Vaccination Centres|£              87.00|
|12|League of Friends of Reading Hospitals|£           500.00|
|13|Reading Refugees|£           500.00|
|14|Rowe Court Victims|£           803.56|
|15|95th Reading Beaver Scouts|£        1,309.62|
|16|1st Theale & Calcot Scouts|£           231.82|
|17|My Cancer My Choices|£           365.07|
|18|Q1 Foundation|£           180.48|
|19|Q1 Foundation|£           184.59|
|20|Whitchurch Primary School Association|£           511.39|
|21|Theale CofE School PTA|£           383.92|
|22|Rowe Court Victims|£           790.14|
|23|1st Goring Scouts|£           188.84|
|24|Launchpad Reading|£           500.00|
|25|Young Lives Matter|£              82.41|
|26|Teenage Cancer Trust|£           143.49|
|27|Kidney Research UK|£           250.00|
|28|TARF – White Goods to LW|£           599.99|
|29|Associated Country Women of the World|£              62.23|
|30|Afgan Football Kit/Match|£           305.65|
|31|Smart Works Reading|£           500.00|
|32|Berkshire Lowland Search & Rescue|£           500.00|
|33|Home Start Reading|£           500.00|
|34|Churches in Reading Drop in Centre|£           500.00|
|35|TARF - Various|£           191.99|
|36|Shelterbox|£           812.50|
|37|1st Goring Scouts|£           150.00|
|38|Parkinson's UK|£        3,000.00|
|39|TARF - Various|£           454.11|
|40|1st Goring Guides|£           150.00|
|41|TARF - Various|£           108.72|
|42|Rotary Club of Warsaw City|£        2,015.00|
|43|Rotary Club of Warsaw City|£           265.00|
|44|Blood Bikes (NB&O SERV)|£        1,000.00|
|45|PAWS|£           150.00|



2 



|46<br>The Cowshed<br> <br>47<br>Elizabeth Fry<br> <br>48<br>New Beginnings Reading<br> <br>49<br>Fire Fighters Charity<br> <br>50<br>Theale CoE School PTA<br> <br>51<br>Rotary Foundation - Polio<br> <br>52<br>Global Scholar<br> <br>**otal Donations**|£           500.00<br>£           500.00<br>£           750.00<br>£           250.00<br>£           171.10<br>£        2,648.64<br> £      17,490.25|
|---|---|
||**44,623.51**|



## **Total Donations** 

All requests for donations were considered by the Community Service committee before being approved by Club Council for payment. 

All fundraising events were organised and manned by the Club, its members and friends, all of whom gave their time voluntarily. 

The accounts were audited and approved by L Jones FCCA and P Sampson on xx August 2022. 

Saerah Hopley President Rotary Club of Pangbourne Charitable Trust 

Date: 22[nd] August 2022 

3 



**Rotary Club of Pangbourne** 

## **Charity Account Income & Expenditure 2021/22** 

|**Opening Balance 01/07/2021**<br>**Income**<br>Donations<br>Sgt at Arms<br>Anderson talks<br>Painting Exhibition<br>Nick Tenci Rotary Global Grant<br>Santas Float<br>Woodcote 10k<br>Old Folks Party<br>Youth Speaks<br>Dragon Boats<br>Meant for Admin<br>Tilehurst Arson Fund<br>Third Party Rotary Club Holdings<br>**Total**<br>**Expenditure**<br>Transfer to Admin<br>Donations<br>Painting Exhibitions<br>Nick Tenci Rotary Global Gant<br>Santas Float<br>Woodcote 10k<br>Old Folks Party<br>Youth Speaks<br>Dragon Boats<br>RYLA<br>Misc expenses<br>Tilehurst Arson Fund<br>Third Party Rotary Club Holdings<br>**Total**<br>**Current Account Balance**|7,711.22<br>-<br>2,148.64<br>11,251.05<br>21,600.00<br>8,710.07<br>7,174.17<br>-<br>-<br>4,180.61<br>-<br>6,856.59<br>914.22<br>**70,546.57**<br>-<br>24,274.75<br>7,527.26<br>17,490.25<br>175.64<br>1,927.05<br>-<br>-<br>2,104.14<br>783.00<br>370.74<br>2,948.51<br>163.00<br>**57,764.34**||**7,753.80**|
|---|---|---|---|
|||||
|||**7**|**8,300.37**|
|||||
|||**2**|**0,536.03**|



## **Bank Reconcilliation** 

|bank balance 1/07/21<br>Less unpresented cheque<br>plus cash in hand<br>**(1)**<br>total income<br>total expenditure<br>**(2)**<br>A/c balance**(1) + (2)**<br>bank balance as at<br>30.06.22<br>Add<br>Less unpresented cheque<br>adjusted bank balance<br>difference|7,753.80|
|---|---|
||7,753.80<br>70,546.57<br>57,764.34|
||12,782.23<br>**20,536.03**|
||20,536.03|
||**20,536.03**|
|||
||0.00<br>-|



## **Current Year Commitments** 

|Pangbourne VH<br>Ingrid<br>Polio Plus<br>Third Party Rotary Club Holdings<br>Nick Tenci Rotary Global Gant<br>Dragon Boats<br>Tilehurst Arson Attack<br>Working Capital<br>**Total Commiments**<br>**Available Funds**|400.00<br>£<br>Art Exhibition<br>89.00<br>£<br>-<br>£<br>751.22<br>£<br>Winnersh & Binfield RC<br>4,109.75<br>£<br>2,076.47<br>£<br>5,027.28<br>£<br>Includes £803.56 donated by the Club and £315.64 from Santa Sleigh<br>1,000.00<br>£<br>**13,453.72**<br>**£**<br>**7,082.31**<br>**£**|
|---|---|



We approve these accounts and confirm that all relevant records and information for their preparation has been made available to us: 

**L. Jones** 

**Date:** 

**P. Samson** 

**Date:** 

26/07/2022 



*!r! j:

Rotsry Club of Pangboume
Charlty Account Donations - 2021122
Dat•
C(•nm•rt
06.07.21
13.07.21
23.08.21
23.08.21
25.06.21
26.08.21
26.08.21
27.10.21
30.10.21
25.11.21
25.11.21
25.11.21
13.12.21
22.12.21
06.01.22
06.01.22
06.01 22
06.01.22
0601.22
08.01.22
08.01.22
13.01.22
13.01.22
13.01.22
13.01.22
13.01.22
14.01.22
1701.22
20.01.22
10.02 22
100222
100222
10.02.22
14.02.22
15.02.22
15.02.22
17.02.22
22.02.22
02.03.22
12.03.22
15.03.22
18.03 22
21.03.22
13.04 22
13.04.22
13.04 22
19.04 22
11.05.22
22.06.22
24.06.22
27.06.22
shelte￿0X
Launthp8d R¢adin9
Shell&rbox
DistriL# 7020- Haili Di8alBr E
8partle¥
Cwc>Jses
Kid￿Ul UK
Nawbury RDA
P8ngboumo & £
Readlng Food Bank
8i8cuil# b P4ngboum• & l £
Le8gua of Friends ol R•8d £
Reading Refvg••s
Rowe Court Vicltm8
951h Rèading B•8ver Staw E
15tTh•818 & Cal￿¢scI)ul$ £
fy CAnc•r K4y Cholc•8
Q1 Foundalion
Q1 Foundallon
Whlthurth Prfmary s¢￿ t
Thèak COE SCI￿1 PTA £
Rowe CourtVldm8
1stl>Jrlng Stouts
Launthpad Roodino
Young Llves M8tter
T￿na9• Cancer Trust
Kidn•y R8s•afch UK
TARF- Laurn Wwlns
Amociaknd Covnty Wom £
Affi3&n Foolball Killmatth
Srnart W0￿S R•adlng
Berkshire Lowland S•8fth £
HOTh Slart Reading
Chur¢he8 In Ro&ding Drnp E
TARF- V&rt)u8
Shelte￿01
18t (>)rtng ScoulB
Pa￿1n80n* UK
TARF. Various
1s1 ￿riThg &Jid•s
150.
TARF. Various
108.72
Rothry Club olWar8a* Clt4 £
2.01 S.iK*
Ro&ry Club ofW8rs8w Cl14 £
285.00
BlcKxl Bikts INBao SEAVI t 1.(￿.1X)
PAVé5
150.00
The Cowshed
Elizabelh Fry
Now 8oglnnirwJs Reading t
Fify Figh*rn Cholity
Trtra￿ COE School PTA
RotAry Foundation- Polk) £
f4obal Sd￿81
812.50
250.fy)
A n*mber3 don•iitin oft850 + GrfIA
Haili Earthquakè
Haib E8rthquake
Art ExhibitKm Charfty
Tum Tll•hur•t R•d
523.50
750.
175.
250.00
250.IXI
19).IXI
3T5.00
87AXI
803.56
1,309.62
231.82
385.07
18048
184 59
511 39
383.92
?￿14
188.84
Em8rg8nty Cbthing & Toll•trkn8
S•nla
Sants
Sanla
Sants
Sants
Santy
Clothln9
Santy
Sants
S•nl•
S•nts
82.41
143.49
29J.IXI
C￿kèra FW Flo￿•1
Santy
8223
305.65
191.99
812.50
150.C(I
3.￿)0.00
nwrnborndonatton ol £850 + fAft Ald
IOK
Ubnnlan Appeal
Ukr8ni*n Appeal
750.00
250.LN)
171.10
2.648.64
17.490.25
Th••l• stsbon Vfjsit
Bull & Cthvn (￿J colle(*on
Various
Trrt•l DoMtlonB
26107fd022