Trustees' Annual Report for the period
Period start date Period end date 01 06 2022 31 05 2023
To
From
Section A Reference and administration details
Charity name
Llandeilo Lit Fest
Other names charity is known by Registered charity number (if any) 1179120
Hwyl Llandeilo Lit Fest
Charity's principal address c/o Gurrey Manor,
Gurrey Banc Llandeilo Postcode SA19 6AJ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Christoph Fischer | Chair | |||
| Ryan Cheal | ActingTreasurer | |||
| Seonaid Francis | Secretary | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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March 2012
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution) CIO ) CIO How the charity is constituted
- (eg. trust deed, constitution) CIO ) CIO
Constitution
CIO
- (eg. trust, association, company)
Trustee selection methods
AGM
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The objects of the CIO are
advance art, culture and heritage for the public benefit, in particular, but not exclusively, by holding an annual literature festival in Llandeilo, and Summary of the objects of the other minor literary events in Llandeilo and surrounding areas within charity set out in its Carmarthenshire. governing document
to promote Welsh and local authors, Welsh and English language poetry and writing, literature in all its shapes and forms.
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The festival was held live and branched back out into evening events and satellite locations. With story telling stints in venues around town the total number of individual sessions was 30. No sessions were streamed online. Over £7500 was obtained from the generosity of Local Businesses, incl £1500 from Literature Wales, £2000 from Carm. County Counil and £500 from the Llandeilo Town Council. Ticket sales revenue after fees reached over £10,000, up from £6000. We spent a lot on Marketing to reignite interest and offered all authors payment and expenses of £150
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Adding The Kids Fest at the Lit Fest in the yr Hen Farchnad with involvement of schools and free activities in the hall added huge interest and footfall, as did the story telling and music recitals all around town. Businesses’ and visitors feedback from our feedback forms was overwhelmingly positive, with almost all giving us top marks for venues, speakers, value for money, festival overall and marketing.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The festival was held live and branched back out into evening events and satellite locations. With story telling stints in venues around town the total number of individual sessions was 30. No sessions were streamed online. Over £7500 was obtained from the generosity of Local Businesses, incl £1500 from Literature Wales, £2000 from Carm. County Counil and £500 from the Llandeilo Town Council. Ticket sales revenue after fees reached over £10,000, up from £6000. We spent a lot on Marketing to reignite interest and offered all authors payment and expenses of £150
Adding The Kids Fest at the Lit Fest in the yr Hen Farchnad with involvement of schools and free activities in the hall added huge interest and footfall, as did the story telling and music recitals all around town. Businesses’ and visitors feedback from our feedback forms was overwhelmingly positive, with almost all giving us top marks for venues, speakers, value for money, festival overall and marketing.
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March 2012
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Section E Financial review
The festival spent £965 of its reserves
Brief statement of the charity’s policy on reserves
Details of any funds materially None in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Christoph Fischer Full name(s) Christoph Florian Fischer Position (eg Secretary, Chair, Chair etc) Date 14/08/2024
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Llandeilo Lit Fest |
Llandeilo Lit Fest |
Llandeilo Lit Fest |
1179120 No (if any) |
|---|---|---|---|
| Receipts andpayments accounts | |||
| For the period from |
01/06/2023 Period start date |
To | 31/05/2024 Period end date |
CC16a
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | ||||||
|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 3,500 500 1,500 2,000 10268.91 40 179 |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ 3,450 1,000 1,425 0 6,003 11,878 |
|||
| Sponsors | 3,500 | - | - - - - - - |
3500 500 1500 2000 10267.91 40 179 |
||||
| Llandeilo Town Council | 500 | - | ||||||
| Literature wales | 1,500 | - | ||||||
| CCC | 2,000 | |||||||
| Tickets total Cheque donation Insurancerefund |
- | |||||||
| - | ||||||||
| - | ||||||||
| - | - | - | ||||||
| Sub total(Gross income for AR) |
17,988 | - | - | 17986.91 - - - 17986.91 480 3366.12 573.68 11,297 1,738 450 378 - 670 18,953 - - - 18,953 |
||||
| A2 Asset and investment sales, (see table). |
||||||||
| - | - - - |
- | ||||||
| - | - | - | ||||||
| Sub total | - | - | - | |||||
| Total receipts A3 Payments Insurance Printing, design and advertising Stationary/art materials Author expenses payments to venues Pride Translations Ticket refunds Cash Total |
11,878 | |||||||
| - | ||||||||
| - - - - - - |
||||||||
| 132 | ||||||||
| 2,830 | ||||||||
| - | ||||||||
| 3,092 | ||||||||
| 660 | ||||||||
| - | ||||||||
| 234 | ||||||||
| 20 | ||||||||
| 18,953 | 6,968 | |||||||
| A4 Asset and investment purchases, (see table) |
||||||||
| - | - - - |
- | ||||||
| - | - | |||||||
| **Sub total ** | - | - | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||||
| - | 18,953 | 6,968 | ||||||
| - 965 | - | 4,911 | ||||||
| - | - - |
- | - | |||||
| - | - | - | ||||||
| - 965 | - | 4,911 |
CCXX R1 accounts (SS)
14/08/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets CCXX R2 accounts (SS) |
Ryan Chreal Signature Christoph Fischer Details Details Bank balance Details Details Total cash funds (agree balances with receipts and payments account(s)) Details 2 |
Unrestricted funds Restricted funds to nearest £ to nearest £ 6,694 - - - - - 6,594 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Christoph Fischer Ryan Cheal |
Endowment funds to nearest £ |
|---|---|---|---|
| 6,594 | |||
| - | |||
| - | |||
| 6,594 | |||
| Agreement Error | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| 14/08/2024 | |||
| 14/08/2024 | |||
| 14/08/2024 |
CCXX R2 accounts (SS)