## **Trustees' Annual Report for the period** Period start date Period end date 01 06 2022 31 05 2023 **From** **To** ## Section A Reference and administration details **Charity name** Llandeilo Lit Fest **Other names charity is known by** Hwyl Llandeilo Lit Fest **Registered charity number (if any)** 1179120 **Charity's principal address** c/o Gurrey Manor, Gurrey Banc Llandeilo **Postcode SA19 6AJ** Hwyl Llandeilo Lit Fest ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Christoph Fischer|Chair||| ||Ryan Cheal|Treasurer||| ||Seonaid Francis|Secretary||| ||Heddyr Gregory|Programming||| ||Cenwyn Edwards|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) CIO CIO How the charity is constituted (eg. trust, association, company) AGM Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The objects of the CIO are advance art, culture and heritage for the public benefit, in particular, but not exclusively, by holding an annual literature festival in Llandeilo, and **Summary of the objects of the** other minor literary events in Llandeilo and surrounding areas within **charity set out in its** Carmarthenshire. **governing document** to promote Welsh and local authors, Welsh and English language poetry and writing, literature in all its shapes and forms. **TAR** March **2012** 2 The festival was held live and branched back out into evening events and satellite locations. With story telling stints in venues around town the total number of individual sessions was 30. No sessions were streamed online. Over £5625 was obtained from the generosity of Local Businesses, incl £1425 from Literature Wales and £1000 from the Llandeilo Town Council. Ticket sales revenue after fees reached £6792.51. We spent a lot on Marketing to reignite interest and offered all authors payment and expenses of £150 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Adding the pottery festival with a cross over of a pottery biography as part of the Lit Fest added interest and footfall, as did the story telling and music recitals all around town. 800 + people attended and the feedback from over 260 feedback forms was overwhelmingly positive, with over 200 giving us top marks for venues, speakers, value for money, festival overall and marketing. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The festival was held live and branched back out into evening events and satellite locations. With story telling stints in venues around town the total number of individual sessions was 30. No sessions were streamed online. Over £5625 was obtained from the generosity of Local Businesses, incl £1425 from Literature Wales and £1000 from the Llandeilo Town Council. Ticket sales revenue after fees reached £6792.51. We spent a lot on Marketing to reignite interest and offered all authors payment and expenses of £150 Adding the pottery festival with a cross over of a pottery biography as part of the Lit Fest added interest and footfall, as did the story telling and music recitals all around town. 800 + people attended and the feedback from over 260 feedback forms was overwhelmingly positive, with over 200 giving us top marks for venues, speakers, value for money, festival overall and marketing. **TAR** March **2012** 4 ## **Section E Financial review** No reserves were used **Brief statement of the charity’s policy on reserves** **Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Christoph Fischer **Full name(s)** Christoph Florian Fischer **Position (eg Secretary, Chair,** Chair **etc) Date** 14/06/2023 **TAR** March **2012** 5 |**Llandeilo Lit Fest**||**No (if any)**||| |---|---|---|---|---| |||**1179120**||| |**Receipts andpayments accounts**||||**CC16a**| |**For the period**
**from**|01/06/2022
Period start date|31/05/2023
Period end date
**To**||| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**3,450**
**1,000**
**1,425**
**6,003**
**-**
**-**
**-**
**11,878**
**-**
**-**
**-**
**11,878**
132
2009.38
3092.35
501.9
234
19.5
350
310
318.8
**6967.93**
**-**
**-**
**-**
**6,968**
**4,910**
**-**
**-**
**4,910**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**3,450**
**1,000**
**1,425**
**6,003**
**-**
**-**
**-**
**11,878**
**-**
**-**
**-**
**11,878**
**132**
**2,009**
**3,092**
**502**
**234**
**20**
**350**
**310**
**319**
**6,968**
**-**
**-**
**-**
**6,968**
**4,910**|**Total funds**
**to the nearest £**
**3,450**
**1,000**
**1,425**
**6,003**
**-**
**-**
**-**
**11,878**
**-**
**-**
**-**
**11,878**
**132**
**2,009**
**3,092**
**502**
**234**
**20**
**350**
**310**
**319**
**6,968**
**-**
**-**
**-**
**6,968**
**4,910**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Sponsors|**3,450**|||||**2,650**| |Llandeilo Town Council|**1,000**|||||**350**| |Literature wales|**1,425**|||||**775**| |Ticket sales|**6,003**|||||**1,700**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**11,878**|||||**5,475**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**
Insurance
Media Peak
Author expenses
Advertising
Translations
Ticket refunds
Hengwrt
Civic Hall
Printing and stationary
**Total**||||||| |||||||**5,475**| |||||||| |||||||**177**| |||||||**865**| |||||||**198**| |||||||**851**| |||||||**-**| |||||||| |||||||**300**| |||||||**-**| |||||||| |||||||**2,391**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**2,391**| |||||||| ||**4,910**|**-**|**-**|**4,910**||**3,084**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**4,910**|**-**|**-**|**4,910**||**3,084**| CCXX R1 accounts (SS) 28/11/2023 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Ryan Chreal
Signature
Christoph Fischer
**Details**
**Details**
Bank balance
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**6,517**
**-**
**-**
**-**
**-**
**-**
**6,517**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Christoph Fischer
Ryan Cheal|**Endowment**
**funds**
**to nearest £**| ||||**6,517**| ||||**-**| ||||**-**| ||||**6,517**| ||||Agreement Error| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||Christoph Fischer|Christoph Fischer|14/06/2023| ||Ryan Chreal|Ryan Cheal|**14/06/2023**| CCXX R2 accounts (SS) 28/11/2023 2