**Trustees' Annual Report for the period** Period start date Period end date 01 06 2021 31 05 2022
**From**
**To**
## Section A Reference and administration details
**Charity name**
Llandeilo Lit Fest
**Other names charity is known by Registered charity number (if any)** 1179120
Hwyl Llandeilo Lit Fest
**Charity's principal address** c/o Gurrey Manor,
Gurrey Banc Llandeilo **Postcode SA19 6AJ**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Christoph Fischer Chair
2 Ryan Cheal Treasurer
3 Seonaid Francis Secretary
4 Heddyr Gregory Programming
5 Cenwyn Edwards Trustee
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document
(eg. trust deed, constitution) CIO CIO How the charity is constituted (eg. trust, association, company) AGM Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
**Summary of the objects of the charity set out in its governing document**
The objects of the CIO are advance art, culture and heritage for the public benefit, in particular, but not exclusively, by holding an annual literature festival in Llandeilo, and other minor literary events in Llandeilo and surrounding areas within Carmarthenshire. to promote Welsh and local authors, Welsh and English language poetry and writing, literature in all its shapes and forms.
The festival was held in a hybrid version – Half of the 22 events were streamed live, but all were held live also. Over £3000 was obtained from the generosity of Local Businesses, Literature Wales and Llandeilo Town Council. Ticket sales reached £1800. We saved considerably by reducing costs in the online version, doing the filming ourselves. We had generous sponsorship for accommodation and food for our authors, so expenses and author fees were uncharacteristic low
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The sessions were busier than during our peak festival in 2019. Having less sessions and more breaks helped, using Hengwrt as one venue worked well, introducing the venue to town and allowing people time to explore the town during the breaks all worked well. Trustees have had regard to the guidance issued by the Charity Commission on public benefit
The feedback forms gave us improved marks on the running and the content of the festival.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The festival was held live and online. Over £3000 was obtained from the generosity of Local Businesses, Llandeilo Town Council and Literature Wales. Ticket sales reached £1800, up from previous years and attendance per session was up also. the new venue worked well and our partnership with the local businesses was remarkable. Feedback forms were overwhelmingly positive, with all rating categories going up.
## **Section E Financial review**
March **2012**
**TAR**
5
No reserves were used
## **Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Christoph Fischer **Full name(s)** Christoph Florian Fischer **Position (eg Secretary,** Chair **Chair, etc)**
23/05/2022
March **2012**
**TAR**
6
**Llandeilo Lit Fest**
**No (if any) 1179120**
## **Receipts and payments accounts**
Period start date 6/1/2021
Period end date 5/31/2022
**For the period from**
**To**
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment Total funds funds funds funds**
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to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Birds Hill Rural renewables 500 - - 500
Llandeilo Town Council 350 - - 350
Other business sponsors 1,375 - - 1,375
Literature wales 775 - - 775
Ticket sales 1,816 - - 1,816
- - - -
- - - -
- - - -
4,816 - - 4,816
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 4,816 - - 4,816
A3 Payments
Insurance 177 - - 177
Baseline Posters and Signs 865.2 - - 865
Author expenses 198 198
Postdatum 850.52 - - 851
Relms 396.56 - - 397
Eventbrite refunds 18.72 24.7 - - 25
Marketing (Sizzle 2022) 550 - - 550
Sound Hire Wales / Fresh Productions 630 - - 630
Hengwrt 300 - - 300
Eventbrite fees 198.23 - - 198
Total 4190.21 - - 4,190
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 4,190 - - 4,190
Net of receipts/(payments) 626 - - 626
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 626 - - 626
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**|**Unrestricted**||**Restricted**||
|---|---|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**|||**funds**||
||||**to nearest**|**£**||**to nearest £**||
|**B1 Cash funds**|Bank balance|**_Total cash funds_**|**2,874**
**-**
**-**
**2,874**||
|**-**
**-**
**-**
**-**|
|
||(agree balances with receipts and payments
account(s))||Agreement Error||OK|||
||||**Unrestricted**|||**Restricted**||
||||**funds**|||**funds**||
|**B2 Other monetary assets**|**Details**||**to nearest**
|**£**
**-**||**to nearest £**
**-**||
|||||**-**||**-**||
|||||**-**||**-**||
|||||**-**||**-**||
|||||**-**||**-**||
|||||**-**||**-**||
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**|||
|**B3 Investment assets**|||||
|**-**
**-**|
|
|||||||**-**||
|||||||**-**||
|||||||**-**||
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**|||
|**B4 Assets retained for the**||||||**-**||
|**charity’s own use**||||||**-**||
|||||||**-**||
|||||||**-**||
|||||||**-**||
|||||||**-**||
|||||||**-**||
|||||||**-**||
|||||||**-**||
||||**Fund to which**|||**Amount due**||
||**Details**||**liability relates**|||**(optional)**||
|**B5 Liabilities**|||||
|**-**
**-**|
|
|||||||**-**||
|||||||**-**||
|||||||**-**||
|Signed by one or two trustees on
behalf of all the trustees||Signature||Print|Name|||
||Christoph Fischer||Christoph Fischer|||||
||Ryan Chreal|||Ryan Cheal|||#|
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CC16a
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## **Last year**
## **to the nearest £**
**500 350 950 1,700 - - - 3,500**
**3,500**
**250 2,500 - - 2,750**
**2,750 750 - - 750**
## **Endowment funds**
**to nearest £ 2,966 - - 2,966**
Agreement Error
## **Endowment funds**
**to nearest £**
**-**
**Current value (optional) - - - - -**
**Current value (optional) - - - - - - - - - When due (optional)**
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Date of
approval
5/23/2022
5/23/2022
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