**To** ## **Trustees' Annual Report for the period** Period start date Period end date 1 July 2020 30 June 2021 **From** ## Section A Reference and administration details **Charity name** The Birth Partner Project **Other names charity is known by** TBPP **Registered charity number (if any)** 1179100 > **Charity's principal address** Trinity Centre Four Elms Road, Piercefield Place Cardif **Postcode CF24 1LE** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Office (if Dates acted if not for
Trustee name entitled to appoint trustee
any) whole year
(if any)
1 Laura Santana N/a
2 Smitha Coughlan N/a
Jill Hunter 25/11/2020 to
3
30/06/2021
Ellen-Mae Bryant 25/11/2020 to
4
30/06/2021
Caroline Sophia 25/11/2020 to
5
Kerenhappuch Parkes 30/06/2021
Andrea Catherine Powell 25/11/2020 to
6
30/06/2021
Ifeoma Linda Ndubuisi 25/11/2020 to
7
30/06/2021
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)** March **2012** **TAR** 1 **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) Founders of the charity appointed as trustees during the period Trustee selection methods of set up during which options for recruitment and selection of (eg. appointed by, elected by) additional trustees has been reviewed and established. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. March **2012** **TAR** 2 **Section C Objectives and activities** The objects of the CIO are: **Summary of the objects of the charity set out in its governing document** For the advancement of health, to provide emotional, physical, advocacy and material support during the perinatal period for women in the UK who lack access to a birth partner. In particular, but not exclusively, through the provision of volunteer support to provide information and signpost to services during the antenatal period, birth partner support during labour and delivery and continuity of non-medical care during the early postnatal period. We will continue support beyond this period where there is a demonstrated need. For the purpose of this clause, "perinatal" means during pregnancy, birth and first 8 weeks after birth. Trained volunteers provide unbiased, non-medical, support for identified women during their pregnancy, birth, and the first 8 weeks with their baby. Women are supported by the charity following a referral from a midwife. The project coordinator sets up a team. Antenatal support is provided from about 36 weeks. We provide 24-hour support during labour and delivery then the birth partners visit supported women for 8 weeks after delivery. These activities are undertaken to ensure each woman: a. Feels valued and continually supported. b. Has access to, and understanding of, appropriate **Summary of the main** information; and is signposted to professional services **activities undertaken for** when needed during the antenatal period. **the public benefit in** c. Has emotional support, comfort measures and a **relation to these objects (include within this** positive, nurturing presence during labour, birth and the **section the statutory** immediate postnatal period, at home and/or in hospital. **declaration that trustees** d. Is supported with regular visits during the first eight **have had regard to the** weeks post-natal. To provide non-medical support for the **guidance issued by the** maternal well-being, her infant feeding choices, and to **Charity Commission on** help with referrals for further third sector and professional **public benefit)** help where appropriate. A core group coordinates the project and mentors volunteers to ensure we maintain confidentiality, protection and safeguarding according to our policies. In accordance with Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008 we confirm that the trustees have had regard to the guidance on public benefit issued by the Charity Commission when exercising any powers or duties to which the guidance would be relevant. ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Birth Partner Project (TBPP) objectives are to: provide nonmedical birth partner support during pregnancy, labour, birth and for two months postnatally for pregnant women seeking sanctuary in Cardif who would otherwise birth alone; improve access to relevant information, signpost to third sector and professional services where appropriate; liaise with other groups to improve local integration; encourage positive relationships between women with diferent life experiences and create an environment and organisational structure where volunteers feel appropriately skilled, valued and well supported. TBPP support aims to reduce isolation, provide continuity of emotional support and instil a sense of self-worth, and thus achieve better birth and mental health outcomes for supported women. Like many other third sector organisations our charity has been significantly afected by the Covid 19 pandemic. Lockdown measures have reduced global migrations of people and have also afected the internal dispersal of asylum seekers within the UK. We saw a reduction in numbers of pregnant women dispersed to Cardif at the beginning of the year but this number has increased since the summer. We have supported 12 women this year. While this number is smaller than previous years, we anticipate that numbers will increase significantly over the next 6 to 12 months. While Covid has posed logistical issues, it has also created an opportunity for consolidation, strategic focus and sustainability of the project. At the end of 2020 we recruited 4 new trustees with a wealth of experience across charitable, academic and government sectors. This renewal of energy enabled us to focus on key strategic planning for the next 12 months. As a consequence we recruited a volunteer coordinator to run the core business of the project, a communications officer to drive our public engagement, and a creative digital inclusion officer to ensure that women we support had tablets, mobile phones and activities to engage with online and in person, therefore reducing isolation. In addition to this we ran a successful volunteer training session in June 2021 and recruited 10 new volunteers. Our fantastic new volunteer coordinator Emily has provided ongoing volunteer support; including interactive online sessions covering topics such as peer support, trauma informed care and information regarding obstacles faced by women seeking sanctuary. She has March **2012** **TAR** 4 ## Section D Achievements and performance also participated in the strategic development of the project including vital and successful funding applications. We recently received resilience funding from WCVA which will fund a communications and fundraising post to diversify and strengthen our income generation in 2022 as well as funding a large digital transformation for the whole organisation. Our communications officer Claire has been able to create original and engaging copy across our growing social media platforms and recently designed a new dynamic and accessible website to extend our reach to the public and service users. The creative digital inclusion project run by Sinnead (English classes, theatre trips, growing activities and outdoor walks etc) has enabled us to provide the holistic support we have been keen to provide from the inception of the project. It is our intention to build on these developments over the next year to increase our volunteer base and to pilot the project in other dispersal areas in Wales. ## **Section E Financial review** As at 30 June 2021, TBPP had reserves of £31,291.01. ## **Brief statement of the charity’s policy on reserves** The level of reserves at the end of the year reflects two grant payments received in the year which had not been spent by year end. The accounts are prepared on a receipts and payments basis. The only asset within the CIO is cash held at bank. March **2012** **TAR** 5 **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Smitha Coughlan Laura Santana **Full name(s)** Smitha Coughlan Laura Santana **Position (eg Secretary,** Trustee and Chair of the Board of **Chair, etc)**[Trustee and Treasurer] Trustees **Date** 6 February 2022 March **2012** **TAR** 6 |**The Birth Partner Project**||**1179100**|| |---|---|---|---| |**Receipts andpayments accounts**|||**CC16a**| |01-Jul-20
**For the period**
**from**|**To**|30-Jun-21|| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**580**
**20**
**-**
**-**
**-**
**-**
**-**
**-**
**600**
**-**
**-**
**-**
**600**
**96**
**744**
**790**
**-**
**-**
**-**
**-**
**-**
**-**
**1,630**
**-**
**-**
**-**
**1,630**
**- 1,030**
**4,697**
**- 3,740**
**- 73**|**Restricted**
**funds**
**to the nearest £**
**-**
**326**
**19,929**
**13,500**
**-**
**-**
**-**
**-**
**33,755**
**-**
**-**
**-**
**33,755**
**-**
**4,698**
**287**
**-**
**-**
**-**
**-**
**-**
**-**
**4,985**
**-**
**-**
**-**
**4,985**
**28,770**
**- 4,697**
**7,292**
**31,364**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**580**
**346**
**19,929**
**13,500**
**-**
**-**
**-**
**-**
**34,354**
**-**
**-**
**-**
**34,354**
**96**
**5,442**
**1,077**
**-**
**-**
**-**
**-**
**-**
**-**
**6,615**
**-**
**-**
**-**
**6,615**

**27,740**||**Last year**
**to the nearest £**| |Donations|**580**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**580**||**1,117**| |Fundraising|**20**|||**346**||**-**| |Postcode Community Trust Project
FundingGrant|**-**|||**19,929**||**7,314**| |Community Foundation Wales Digital
Inclusion Project Grant|**-**|||**13,500**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**600**|||**34,354**||**8,431**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||**-**| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_**
**A3 Payments**||||||| ||||**-**|**34,354**||**8,431**| |||||||| |Cost of RaisingFunds|**96**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**96**||**48**| |Cost of Charitable Activities|**744**|||**5,442**||**9,613**| |Support Costs|**790**|||**1,077**||**1,070**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| |**_Sub total_ **|**1,630**|||**6,615**||**10,731**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||| |**_Sub total_ **|**-**|||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||||**-**|**6,615**||**10,731**| |||||||| ||**- 1,030**|**28,770**|**-**|
**27,740**||**- 2,299**| ||**4,697**|**- 4,697**|**-**
**-**|**-**||**-**| ||**- 3,740**|**7,292**||**3,551**||**5,851**| ||**- 73**|**31,364**|**-**|**31,291**||**3,551**| CCXX R1 accounts (SS) 06/02/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash at Bank
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**to nearest £**
**- 73**
**-**
**-**
**- 73**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**| |---|---|---| |||Smitha Coughlan| |||| CCXX R2 accounts (SS) 06/02/2022 2 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name The Birth Partner Project **On accounts for the year ended** 30 June 2021 **Charity** 1179100 **no (if any)** **Set out on pages** n/a (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/06/2021 ## **Responsibilities and basis of report** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Signed:** Smita Jayaraman **Date:** 06/02/2022 **Name:** Smita Jayaraman 1 **Oct 2018** **IER** ## **Relevant professional qualification(s) or body (if any):** **Address:** 33 Cardiff Rd, Dinas Powys CF64 4DH ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . N/a 2 **Oct 2018** **IER** IER Oct 2018