## 

## **Trustees Annual Report for the period 11[th] September 2023 to 31[st] July 2024** 

1. Administrative details 

Taunton Festival of the Arts is a charity registered with the Charity Commission under No. 1179098. The registered address is 34, Clifford Avenue, Taunton TA2 6DJ. 

The Trustees serving during the period were Martin Parker (retired 5.6.24), Michael Chapman, Jayne Hornsby, Matthew Kirby (retired 5.6.24), Alison Porter, Naomi Porter, Christine Beattie, Kate Cresswell, Rachel Smith (from 28.2.24), Kate Rippin (from 5.6.24) and Laura Sewell (from 5.6.24). 

The Trustees bankers are Lloyds Bank plc. 

2. Structure & Governance 

The charity operates as a Charitable Incorporated Organisation. Its’ governing document being a constitution dated 6[th] July 2018. 

3. Financial Policy 

It is the Trustees’ policy to hold a working reserve of £3,000 on General Fund. The Somerset Song Prize operates separate bank accounts including a restricted Appeal Fund. 

4. Objects 

The CIO object is to advance, promote and encourage for the public benefit, the performing arts generally and, in particular, but not exclusively, music, dance and speech & drama. It seeks to achieve the object through organisation of festivals, competitions and other occasional concerts, performances and workshops or similar events. 

5. Achievements in the Accounting Period 

The accounts record receipts for the General Fund totalling £24,466 with related payments of £22,378, the Excess for the period being £2,088. A bank balance of £8,580 supported the balance of the General Fund carried forward at 31.7.24. 

The Somerset Song Prize competition took place in this financial period. Receipts totalled £7,766 and payments £9,317 leaving a deficit of £1,551 **,** thereby reducing the balance carried forward on the SSP General Fund to £8,790 at 31.7.24. An Appeal Fund was set up during the period for which donations and interest amounted to £5,604. Bank accounts totalling £14,394 supported the combined SSP Funds as at 31.7.24. 

Signed on behalf of the Trustees on 

Jayne Hornsby                                                                  Chairperson 

Michael Chapman                                                            Acting Treasurer 

Approved by members 



## TAUNTON FESTIVAL OF THE ARTS 

(Charitable Incorporated Organisation Reg No 1179098) 

## ACCOUNTS FOR THE PERIOD ENDED 31st JULY 2024 

## GENERAL FUND 

|GENERAL FUND|||
|---|---|---|
|DRAFT<br>Receipts Payments<br>(note 2)<br>(note 3)<br>£<br>£<br>£<br>Events<br>Music festval & compettons<br>5405<br>6473<br>(1068)<br>Drama Festval<br>2889<br>1657<br>1232<br>Dance festval & competton<br>D<br>12547<br>11228<br>1319<br>Pop Vocals<br>587<br>1004<br>(417)<br>Gala<br>R<br>366<br>639<br>(273)<br>21794<br>21001<br>Net surplus/(defcit) from events<br>A<br>793<br>Other receipts<br>Adverts<br>F<br>580<br>Benefactors & friends<br>383<br>Tax refund on gif aid<br>T<br>1317<br>Tax refund re Chime Child (2022)<br>392<br>Miscellaneous<br>-<br>2672<br>3465<br>Payments<br>Insurance<br>300<br>Subscriptons<br>348<br>General promoton & website expenses<br>331<br>Administraton & miscellaneous<br>148<br>Bursary grant<br>250<br>D<br>1377<br>Excess of receipts over payments for the period<br>R<br>2088<br>Fund brought forward 11th September 2023<br>A<br>6492<br>General Fund carried forward  31st July 2024<br>F<br>8580<br>T<br>Surplus/<br>(Defcit)|£<br>£<br>(2281)<br>765<br>(1343)<br>1088<br>(444)<br>(2215)<br>525<br>1057<br>-<br>-<br>121<br>1703<br>(512)<br>250<br>325<br>1010<br>190<br>-<br>1775<br>(2287)<br>8779<br>6492<br>Year Ended 10th<br>September 2023||
|||(2215)<br> <br> <br> <br>1703|
||250<br>325<br>1010<br>190<br>-||
|||(512)<br> <br> <br> <br> <br>1775|
||||
|||(2287)<br>8779|
|||6492|
||||



Approved by the Trustees 

1 



TAUNTON DESTIVAL OF THE ARTS 

## ACCOUNTS FOR THE PERIOD ENDED 31ST JULY 2024 

## SOMERSET SONG PRIZE 

## General Fund 

|DRAFT<br>Receipts<br>Competton entry fees<br>Audience admission & programme sales<br>Programme adverts<br>Supporters subscriptons<br>D<br>Donatons<br>Tax reclaimed under gif aid<br>R<br>Interest received<br>A<br>Payments<br>Venue hire<br>R<br>Accomodaton of compettors<br>Piano tuning<br>T<br>Adjudicators fees & expenses<br>Prizes<br>Cups, trophies & medals<br>Programmes<br>Promoton<br>Administraton & miscellaneous<br>Excess of receipts over payments for the period<br>Fund brought forward 11th September 2023<br>General Fund carried forward 31st July 2024|£<br>1660<br>512<br>785<br>630<br>2801<br>1353<br>25|£<br> <br> <br> <br> <br> <br> <br> <br>7766<br> <br> <br> <br> <br> <br> <br> <br> <br>9317|
|---|---|---|
||420<br>2573<br>120<br>2795<br>3000<br>98<br>-<br>90<br>221||
||||



## Restricted Fund - SSP Appeal Fund 

|Receipts<br>Donatons<br>Interest received<br>Appeal Fund carried forward 31st July 2024|5551<br>53|
|---|---|
||5604|



The Somerset Song Prize competition is normally held biennially so there was no activity in 2023. Thus, the comparative figures are for the competition that took place in 2022. 

An appeal was initiated during the period with the objective of creating a fund to secure the long term future of the Somerset Song Prize. 

As at the end of the period there was unbilled expenditure amounting to approximately £500 for programmes and promotion. 

2 



TAUNTON FESTIVAL OF THE ARTS 

## ACCOUNTS FOR THE PERIOD ENDED 31st JULY 2024 

## STATEMENT OF ASSETS AND LIABILITIES 

The principal assets of the charity are bank accounts held with Lloyds Bank. The balances of these accounts at 31st July 2024 were: 

## DRAFT 

|||10.09.23|
|---|---|---|
|General Fund|£8,580|£6,492|
|Somerset Song Prize|£14,394|£10,341|



As at 31st July the charity also held merchandising stock for the Dance section that cost £382 (10.09.23 - £1,048). 

## NOTES 

1 . The accounts have been prepared on a Receipts and Payments basis. 

2. Analysis of receipts 

|||
|---|---|
|2. Analysis of receipts<br>Entrance fees<br>Audience admission<br>Sponsorship<br>D<br>Programmes<br>Merchandise<br>R<br>Refund of venue hire 2023<br>Miscellaneous<br>A<br>F<br>3. Analysis of payments<br>Venue and room hire<br>T<br>Adjudicators - fees<br>- expenses<br>Prizes<br>Cups, trophies & medals<br>Certfcates & badges<br>Programmes<br>Merchandise  (note 4a)<br>Lunches, food & other direct expenses|Pop<br>Music<br>Drama<br>Dance<br>Vocals<br>£<br>£<br>£<br>£<br>2727<br>2238<br>6032<br>229<br>1090<br>489<br>4853<br>291<br>955<br>450<br>297<br>162<br>261<br>67<br>951<br>326<br>10|
||5405<br>2889<br>12547<br>587|
||460<br>303<br>7773<br>516<br>2155<br>774<br>1561<br>145<br>1245<br>194<br>727<br>47<br>1165<br>450<br>120<br>27<br>104<br>334<br>597<br>209<br>300<br>63<br>-<br>747<br>177<br>56<br>113|
||6473<br>1657<br>11228<br>1004|



## 4. General 

- a) The reduction in the merchandise stock of £666, as noted above, would be set against the sales receipts and reduce the Dance surplus for the period. 

- b) The deficit on Pop Vocals was largely covered by the balance of £374 brought forward 

from last year of the grant received from Somerset West & Taunton Council.