## **TAUNTON FESTIVAL OF THE ARTS**
Trustees Annual Report for the period 11[th] September 2022 to 10[th] September 2023
1. Administrative details
- Taunton Festival of the Arts is a charity registered with the Charity Commission under No. 1179098. The registered address is “Cranford”, Bishop’s Hull. Taunton, TA1 5EW.
The Trustees serving during the period were Natasha Ballardie, Michael Chapman, Douglas Huckle, Matthew Kirby, Martin Parker, Alison Porter, Naomi Porter, Chris Beattie (from 20.11.22),Kate Cresswell (from 22.2.23), Jayne Hornsby (from 28.6.23) ,Nicola Cooper (retired 22.2.23), Jane Donoghue (retired 22.2.23), Sandra Sutton (retired 30.11.22) The Trustees’ bankers are Lloyds Bank plc.
2. Structure & Governance
- The charity operates as a Charitable Incorporated Organisation. Its’ governing document being a constitution dated 6[th] July 2018.
3. Financial Policy
It is the Trustees policy to hold a working reserve of £3,000. The Somerset Song Prize is a restricted fund.
4. Objects The CIO object is to advance, promote and encourage for the public benefit the performing arts generally and in particular but not exclusively music, dance and speech and drama. It seeks to achieve the object through organisation of festivals, competitions and other occasional concerts, performances, workshops or suchlike events.
5. Achievements in the Accounting Period
The accounts record receipts for the General Fund totalling £21,760 with related payments of £24,047 resulting in a deficit of £2,287 for the year. The balance of the General Fund at the end of the year was £6,492
.
The Somerset Song Prize competition did not take place in this financial year. The balance of the bank account is £10,341
Further extensive use of the card machine proved successful although cash was still accepted.
The introduction of payment as a condition of entry to all events was mainly successful except for the music competitions, but will be adapted for next year.
Another successful PopVocals competition took place with the assistance of a grant from the Somerset West and Taunton Council
Signed on behalf of the Trustees
Jayne Hornsby Secretary
Michael Chapman Acting Treasurer
Approved by members on
## **TAUNTON FESTIVAL OF THE ARTS**
(Charitable Incorporated Organisation Reg No 1179098)
## **ACCOUNTS FOR THE YEAR ENDED 10th SEPTEMBER 2023**
## **GENERAL FUND**
## **Receipts and Payments Account**
|**Receipts Payments**
**(note 1)**
**(note 2)**
£
£
£
**Events**
Music festival & competitions
4,785
7,066
(2,281)
Drama Festival
2,346
1,581
765
Dance festival & competition
10,326
11,669
(1,343)
Pop Vocals
2,248
1,160
1,088
Gala
352
796
(444)
20,057
22,272
**Net surplus/(defcit) from events**
(2,215)
**Other receipts**
Adverts
525
Benefactors & friends
1,057
Tax refund on gift aid
Miscellaneous
121
1,703
(512)
**Payments**
Insurance
250
Subscriptions
325
General promotion & website expenses
1,010
Administration & miscellaneous
190
Contribution to Chime Child (net)
1,775
**Excess of receipts over payments for the year**
(2,287)
**Fund brought forward 11th September 2022**
8,779
**General Fund carried forward 10th September 2023**
6,492
**RESTRICTED FUND- SOMERSET SONG PRIZE**
**Fund brought forward 11th September 2022**
11,063
Receipts
(Note 4)
150
Payments
(Note 4)
872
**Excess of receipts over payments for the period**
(722)
**Fund carried forward 10th September 2023**
10,341
**Surplus/**
**(Defcit)**|**2021-22**
£
£
152
378
(308)
(476)
(238)
(492)
520
1,117
370
2
2,009
1,517
250
160
380
99
642
1,531
(14)
8,793
8,779
185
18,373
7,495
10,878
11,063|**2021-22**
£
£
152
378
(308)
(476)
(238)
(492)
520
1,117
370
2
2,009
1,517
250
160
380
99
642
1,531
(14)
8,793
8,779
185
18,373
7,495
10,878
11,063|
|---|---|---|
|||(492)
2,009|
||250
160
380
99
642||
|||1,517
1,531|
||18,373
7,495||
|||(14)
8,793|
|||8,779|
|||185
10,878|
||||
|||11,063|
Approved by the Trustees 11th October 2023
1
## **TAUNTON FESTIVAL OF THE ARTS**
## **ACCOUNTS FOR THE YEAR ENDED 10th SEPTEMBER 2023**
## **Statement of Assets and Liabilities**
The principal assets of the charity are bank accounts held with Lloyds Bank. The balances of these accounts at 10th September 2023 were:
General Fund £6,492 Somerset Song Prize £10,341
As at 10th September the charity also held merchandising stock for the Dance section that cost £1,048.
The sponsorship of Pop Vocals includes a grant of £1,264 from Somerset West & Taunton Council. Not all of this has been utilised but the Council agreed that the balance of £374 may be retained towards the event to be held in 2024.
## **Notes**
|**Notes**
**1. Analysis of receipts**
Entrance fees
Audience admission
Sponsorship
Programmes
Merchandise
Miscellaneous
**2. Analysis of payments**
Room hire
Adjudicators - fees
- expenses
Prizes
Cups, trophies & medals
Certifcates & badges
Programmes
Merchandise
Other direct expenses|**Music**
**Drama**
**Dance**
£
£
£
£
2,414
1,777
5,256
330
1,211
569
4,466
354
835
1,564
275
604
50
**Pop**
**Vocals**|
|---|---|
||4,785
2,346
10,326
2,248|
||536
337
6,081
529
2,155
572
1,479
250
1,486
176
640
1,435
500
300
228
192
477
270
15
203
694
195
387
81
1,167
262
94
735|
||7,066
1,581
11,669
1,160|
## **3. Tax Claim**
A claim has been made for the recovery of tax in relation to receipts under Gift A for the period up to 8.09.23. The relevant amounts are £715 for Somerset Song £392 in relation to Chime Child and £1,023 for the General Fund. The total of £2 was credited to the bank account on the 18th September.
## **4. Somerset Song Prize**
This event is normally held biennially so did not take place in 2023. The receipts and payments shown in this year's accounts were residual items relating to the competition held in 2022.
10.09.22
£8.779
£11.063
Aid
Prize,