Leeds Baby Bank
Charity number 1179029
Annual Report and Financial Statements
for the year ended 31 March 2024
Leeds Baby Bank
Annual Report and Financial Statements for the year ended 31 March 2024
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the accounts | 7 to 12 |
Prepared by West Yorkshire Community Accountancy Service CIO
1
Leeds Baby Bank
Trustees' report for the year ended 31 March 2024
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Chantal Nogbou Co Chair, Co Treasurer Faye Freeman Co Chair, Co Treasurer Philippa Cartwright Resigned 15 January 2024 Emma Gledhill Resigned 7 October 2024 Rachel Robinson Laura Bennett Secretary Matthew Deering Appointed 3 April 2023 Naberay McGuffie Appointed 2 October 2023, resigned 30 May 2024 Charity number 1179029 Registered in England and Wales Registered and principal address Bankers Unit 4,5 and 6, Upper Balcony Lloyds Bank 4 St. Johns Centre 65-68 Briggate Leeds Leeds LS2 8LQ LS1 6LH
Independent examiner
E J Beverley FCCA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 3 July 2018 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees are appointed by the trustees following an official recruitment process.
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Leeds Baby Bank
Trustees' report (continued) for the year ended 31 March 2024
Objectives and activities
The charity's objects
To relieve poverty among families with young children, principally aged 0 to 4, and pregnant women, in conditions of need, hardship or distress within the Leeds area, for the public benefit, by:
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a) providing essential equipment and other items for children aged 0 to 4 and pregnant women.
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b) providing support through groups, drop-ins, events and projects benefitting the wider family.
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c) providing information on local agencies, charities or groups who may offer further support.
The charity's main activities
The Leeds Baby Bank provides pre-loved maternity, baby and toddler essentials to families in need across Leeds.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular prevention or relief of poverty.
Achievements and performance
During 2023-24 we saw demand for our services increase, both in referrals and at our Outreach service in the community. We saw an increase in particular in the number of families requiring beds for their babies and young children, especially around the winter months.
The whole Leeds Baby Bank team worked hard to support families in need, providing essential baby items and equipment. In 2023 we provided over 34,000 items to families, supporting over 3,600 children. We could only do this thanks to our amazing volunteers and our supporters who donated their pre-loved baby items, gifted items off our wish list and raised funds for the charity.
Financial review
The net income for the year was £73,129, including net income of £122,727 on unrestricted funds and net expenditure of £49,598 on restricted funds after transfers.
Reserves policy
Our target reserves fund is set at £83,000 to ensure ongoing charity activities. This is to cover approximately six months of premises costs and three months of all other expenditure lines in the budget. This level of reserves would enable us to continue our work supporting families by providing baby items and equipment, as well as delivering the Outreach programme on a weekly basis while ongoing funding was sourced.
The charity's free reserves, excluding fixed assets, at the year end were £173,315.
There has been a significant increase in the amount of unrestricted donations to the charity this year, resulting in the free reserves exceeding the policy target by approximately £90,000. As we move into our new premises our costs will increase and these funds will be used for this purpose.
Approved by the board of trustees on 06/01/2025
Chantal Nogbou (Trustee)
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Leeds Baby Bank
Independent examiner's report to the trustees of Leeds Baby Bank
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2024, which are set out on pages 5 to 12.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
Since the CIO's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a fellow of ACCA which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
08/01/2025
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Leeds Baby Bank
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2024
| Notes 2024 Unrestricted funds £ Income from: Grants and donations (2) 178,384 Bank interest 480 Other income - Total income 178,864 Expenditure on: Wages, NI and pensions (3) 29,048 Payroll charges 480 Recruitment - Consultancy and professional fees - Travel and transport 113 Van running costs 1,160 Utilities 2,154 Volunteer expenses 19 Resources for referrals 12,793 Resources for unit 2,259 Printing, postage and stationery 99 Phone 1,434 Computers, IT and software 391 Training 947 Database - Fundraising costs 274 Insurance 2,709 Gifts 300 Independent examination 1,386 Other expenses 918 Health and Safety - Rates - Depreciation 3,125 Interest paid on HP - Total expenditure 59,609 Net income / (expenditure) 119,255 Transfers between funds 3,472 Net movement in funds 122,727 Fund balances brought forward 50,588 Fund balances carried forward (4) 173,315 |
2024 Restricted funds £ 155,264 - - 155,264 42,227 240 - - - 706 3,415 - 148,244 1,641 117 - - - 2,664 - 79 - - 71 - 1,348 - 638 201,390 (46,126) (3,472) (49,598) 66,310 16,712 |
2024 Total funds £ 333,648 480 - 334,128 71,275 720 - - 113 1,866 5,569 19 161,037 3,900 216 1,434 391 947 2,664 274 2,788 300 1,386 989 - 1,348 3,125 638 260,999 73,129 - 73,129 116,898 190,027 |
2023 Total funds £ 214,656 57 195 214,908 81,433 747 444 2,652 7 998 4,419 69 60,098 5,956 222 1,385 353 1,300 2,874 184 2,774 390 1,020 176 433 - 3,125 765 171,824 43,084 - 43,084 73,814 116,898 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Leeds Baby Bank
Balance sheet
| as at 31 March 2024 2024 Unrestricted £ Fixed assets Tangible assets (5) - Total fixed assets - Current assets Debtors and prepayments (6) 7,205 Cash at bank and in hand (7) 168,070 Total current assets 175,275 Current liabilities: amounts falling due within one year Creditors and accruals (8) 1,960 Total current liabilities 1,960 Net current assets / (liabilities) 173,315 Net assets 173,315 Funds Unrestricted funds 173,315 Restricted funds - Total funds 173,315 |
2024 Restricted £ - - 875 15,837 16,712 - - 16,712 16,712 - 16,712 16,712 |
2024 Total £ - - 8,080 183,907 191,987 1,960 1,960 190,027 190,027 173,315 16,712 190,027 |
2023 Total £ 3,125 3,125 2,009 116,256 118,265 4,492 4,492 113,773 116,898 50,588 66,310 116,898 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 06/01/2025
Chantal Nogbou (Trustee)
6
Notes to the accounts
Leeds Baby Bank
for the year ended 31 March 2024
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
The accounting policies have changed in that the charity has moved to accruals accounting from receipts and payments based accounts.
The accounts for the previous year have been restated to reflect this change. Details of the changes can be found in the notes.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £1000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Motor vehicles: over 4 years
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Leeds Baby Bank
Notes to the accounts continued
for the year ended 31 March 2024
| 2 Grants and donations Asda Foundation Brelms Trust Groundwork Comic Relief Leeds Christian Community Trust (LCCT) Leeds Community Foundation (LCF) Prince of Wales (PoW) Coronation Fund Sir George Martin Trust The DWF Foundation The Keith Howard Foundation The National Lottery Community Fund (NCLF) Wades Charity Ardonagh Assura Community Fund Caddick Comic Relief - Cost of Living Appeal Freemasons Hill Dickinson Julia and Hans Rausing Trust Leeds City Council Leeds City Council (Kickstart) Mazars St James's Place United Way Other grants and donations incl gift aid 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2024 Unrestricted funds £ - - - - - - - - - - - - - - - - - - - - - - - 178,384 178,384 |
2024 Restricted funds £ 1,000 5,000 6,300 44,750 3,240 5,000 3,000 2,100 10,000 68,624 6,000 - - - - - - - - - - - - 250 155,264 |
2024 Total funds £ 1,000 5,000 6,300 44,750 3,240 5,000 3,000 2,100 10,000 68,624 6,000 - - - - - - - - - - - - 178,634 333,648 2024 £ 70,080 4,314 (4,314) 1,195 71,275 |
2023 Total funds £ 1,500 5,000 4,800 - 20,000 - 3,000 - - 9,933 - 5,000 2,000 5,000 5,500 7,550 1,352 14,645 40,000 8,011 15,070 10,000 1,500 54,795 214,656 2023 £ 80,374 3,982 (3,982) 1,059 81,433 |
|---|---|---|---|---|
The average number of employees during the year was 4, being an average of 2.7 full time equivalent (2023: 4.6, 2.9 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme | 2024 | 2023 |
|---|---|---|
| £ | £ | |
| Costs of the scheme to the charity for the year | 1,195 | 1,059 |
| Amount of any contributions outstanding at the year end | 205 | 199 |
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Leeds Baby Bank
Notes to the accounts continued for the year ended 31 March 2024
| 4 Restricted funds Asda Foundation Assura Community Fund Brelms Trust Comic Relief Cost of Living Appeal PoW Coronation Food Project DWF foundation Feed Groundwork Comic Relief Hill Dickinson LCC Jimbo's Fund Julia and Hans Rausing Trust The Keith Howard Foundation LCCT Househ'd Support Fund (HSF) Leeds City Council Mazars The National Lottery NCLF - Cost of living fund Sir George Martin Trust St James's Place LCF Stay Well This Winter United Way UK Wades Charity |
Balance b/f £ - 649 68 500 - - - 70 1,352 18,205 14,645 - - 14,908 2,637 1,874 - 3,000 7,561 - 841 - 66,310 |
Incoming £ 1,000 - 5,000 - 5,000 2,100 250 6,300 - - - 10,000 44,750 - - - 68,624 3,000 - 3,240 - 6,000 155,264 |
Outgoing £ 1,000 649 781 500 - 2,100 250 6,370 1,352 18,205 14,645 940 44,750 14,908 2,637 1,874 68,564 4,223 7,561 3,240 841 6,000 201,390 |
Transfers £ - - (3,472) - - - - - - - - - - - - - - - - - - - (3,472) |
Balance c/f £ - - 815 - 5,000 - - - - - - 9,060 - - - - 60 1,777 - - - - 16,712 |
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Purpose of restriction
Fund name Purpose of restriction Asda Foundation Purchasing stair gates for families. Assura Community Fund Purchasing items for our Outreach project. Brelms Trust
Funding of the charity’s van which is used for delivering to families and collecting donations. The transfer relates to the funding of the vehicle which is for the general use of the charity.
Comic Relief Cost of Living Appeal
To support the organisation and its beneficiaries during the winter months.
To support the Outreach project. To fund essential items for families in Leeds. To fund formula milk.
PoW Coronation Food Project DWF foundation Feed Groundwork Comic Relief
Support for purchasing stock for the unit and IT support, and cost of living support. Items for the baby bank.
Hill Dickinson LCC Jimbo's Fund Julia and Hans Rausing Trust The Keith Howard Foundation LCCT Househ'd Support Fund (HSF) Leeds City Council Mazars The National Lottery
Funding two roles within the Leeds Baby Bank team. Funding Outreach essential items for 6 months. To fund essential items for families in Leeds. To fund essential items for families in Leeds.
Funds will be used to support households with essential living costs. Purchasing a stock of children’s beds to last six months. Funding charity worker role for 6 months, management time to recruit volunteers and a stock of bedding bundles.
NCLF - Cost of living fund Sir George Martin Trust
To fund essential items for families and core costs. Supporting families experiencing poverty.
continued overleaf
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Leeds Baby Bank
Notes to the accounts continued for the year ended 31 March 2024
4 Restricted funds purposes continued
St James's Place Purchasing a stock of beds, prams and buggies. LCF Stay Well This Winter To fund winter clothes and bedding. United Way UK Toiletry bundles for children and adults. Wades Charity To fund buggies to enable families to access the outdoors.
| 5 6 7 **8 ** |
Tangible assets Cost At 1 April 2023 Additions At 31 March 2024 Depreciation At 1 April 2023 Charge for year At 31 March 2024 Net book value At 31 March 2024 At 31 March 2023 Debtors and prepayments Debtors Prepayments Cash at bank and in hand Cash at bank Cash in hand Creditors and accruals Hire purchase creditor Accruals Taxation and social security Other creditors |
£ 12,500 - 12,500 9,375 3,125 12,500 - 3,125 2024 £ 6,250 1,830 8,080 2024 £ 183,904 3 183,907 2024 £ - 1,386 369 205 1,960 Motor vehicles |
Total £ 12,500 - 12,500 9,375 3,125 12,500 - 3,125 2023 £ - 2,009 2,009 2023 £ 116,207 49 116,256 2023 £ 3,472 1,020 - - 4,492 |
|---|---|---|---|
10
Leeds Baby Bank
Notes to the accounts continued
for the year ended 31 March 2024
9 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Remuneration and benefits received by key management personnel
The total employee benefits received by key management personnel were £34,191 (previous year: £0).
10 Restatement of prior year figures due to change in accounting basis
As a result of the change in the basis of accounting from receipts and payments to accruals, there have been a number of adjustments made to the comparative figures, analysed below.
Effect of change on Statement of Financial Activities
| 2023 Unrestricted funds Total expenditure £ Original figure in statutory accounts, year ended 31 March 2023 66,824 Deduct creditors (March 2022 year end) (480) Add accruals (March 2023 year end) 1,020 Add Prepayments (March 2022 year end) 2,687 Deduct prepayments (March 2023 year end) (2,009) Deduct hire purchase expenditure - Add Hire Purchase interest - Add depreciation 3,125 Restated total 71,167 Effect of change on fund balances as reported at 31 March 2022 2022 Unrestricted funds £ Original fund balances brought forward 43,573 Movement in accruals (480) Movement in prepayments 2,687 Add back hire purchase expenditure 5,754 Deduct Hire Purchase interest (893) Deduct depreciation (6,250) Restated fund balances brought forward as at 31 March 2022 44,391 |
2023 Restricted funds £ 104,824 - - - - (4,932) 765 - 100,657 2022 Restricted funds £ 29,423 - - - - - 29,423 |
2023 Total funds £ 171,648 (480) 1,020 2,687 (2,009) (4,932) 765 3,125 171,824 2022 Total funds £ 72,996 (480) 2,687 5,754 (893) (6,250) 73,814 |
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Leeds Baby Bank
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2024
| 2024 2023 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 178,384 72,945 Bank interest 480 57 Other income - 195 Total income 178,864 73,197 Expenditure Wages, NI and pensions 29,048 39,498 Payroll charges 480 627 Recruitment - 444 Consultancy and professional fees - 1,522 Travel and transport 113 7 Van running costs 1,160 998 Utilities 2,154 4,419 Volunteer expenses 19 69 Resources for referrals 12,793 3,981 Resources for unit 2,259 5,941 Printing, postage and stationery 99 189 Phone 1,434 1,189 Computers, IT and software 391 339 Training 947 968 Database - 2,874 Fundraising costs 274 184 Insurance 2,709 2,774 Gifts 300 390 Independent examination 1,386 1,020 Other expenses 918 176 Health and Safety - 433 Rates - - Depreciation 3,125 3,125 Interest paid on HP - - Total expenditure 59,609 71,167 Net income / (expenditure) 119,255 2,030 Transfers between funds 3,472 4,167 Net movement in funds 122,727 6,197 Fund balances brought forward 50,588 44,391 Fund balances carried forward 173,315 50,588 |
2024 Restricted funds £ 155,264 - - 155,264 42,227 240 - - - 706 3,415 - 148,244 1,641 117 - - - 2,664 - 79 - - 71 - 1,348 - 638 201,390 (46,126) (3,472) (49,598) 66,310 16,712 |
2023 Restricted funds £ 141,711 - - 141,711 41,935 120 - 1,130 - - - - 56,117 15 33 196 14 332 - - - - - - - - - 765 100,657 41,054 (4,167) 36,887 29,423 66,310 |
2024 Total funds £ 333,648 480 - 334,128 71,275 720 - - 113 1,866 5,569 19 161,037 3,900 216 1,434 391 947 2,664 274 2,788 300 1,386 989 - 1,348 3,125 638 260,999 73,129 - 73,129 116,898 190,027 |
2023 Total funds £ 214,656 57 195 214,908 81,433 747 444 2,652 7 998 4,419 69 60,098 5,956 222 1,385 353 1,300 2,874 184 2,774 390 1,020 176 433 - 3,125 765 171,824 43,084 - 43,084 73,814 116,898 |
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