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2023-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2022 Period start date To 31/03/2023 Period end date

Charity name: Desborough Library and Community Hub

Charity registration number: 1179015

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 1) The provision of a public library.
2) To promote for the benefit of the
residents of Desborough and surrounding
area or communities the provision of a
public library for recreation and or other
leisure time occupation of individuals who
have need of such facilities by reason of
their youth, age, infirmity or disablement,
financial hardship or social and economic
circumstances or for the public at large in
the interests of social welfare and with
the object of improving the condition of
life of the said residents.
3) To advance the education of the public in
Desborough and surrounding areas by
operating and managing a lending library.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Desborough Library and Community Hub
(DLCH) has taken over the running of
Desborough Library and has a dedicated
body of 30 volunteers of which 20 have
been trained in Library operations. Along
with a part time staff member covering the
Library duties
The core services of book lending and
computer terminals giving internet access,
bus pass and blue badge applications and
renewals are available by appointment
during all opening times.
This meets the first and third objectives.
There are sessions for children, toddlers
and babies such as Story Stomp, Rhyme
Time, Baby Time, Playtime at the Library
and an Introducing Solids Group, some
sessions are followed by themed crafts,
many of which are run by volunteers. There
is a scrabble club, regular coffee mornings,
craft sessions, fitness classes, fund raisers
for other local charities. The Library
provides a welcoming and safe environment
for the elderly and for people with anxiety
and mental health issues.
During the Winter months we took part in
the Warm Space initiative by proving free
teas & coffees with biscuits and Hot Soup
and bread rolls.
There is Service Desk hosted within the
Library at which residents can get help
regarding services provided by the local
authority including housing, rents, litter,
refuse collection, anti-social behaviour,
environmental health.
A small meeting room is utilised by the
Citizens Advice Bureau and a Credit Union
who have regular visits and appointments
with local residents.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees recognise the guidance given
by the Charity Commission on public benefit
and conclude that by providing a free book
lending library service and free Universal
Children’s Services for under 5s open to all
the residents of Desborough and the
surrounding area the requirement is being
met.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference NA Para 1.38 Policy on grant making

Policy on social investment
including program related
investment		 Para 1.38 NA
Contribution made by
volunteers		 Para 1.38 DLCH has retained a dedicated group of
volunteers whose contribution allows the
Library to remain open for longer and on
more days allowing it to run as a
Community Managed Library. The group is
active in many ways within the Library by
providing support to the paid staff member
across the range of services offered. There
are usually 2 people on duty at any one
time and often more during busy times. The
weekly contribution from volunteers
averages at around 80 person hours.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 DLCH considers that the continuation of the
free public library service in Desborough is
an achievement.
On average we are having 750 visitors per
week to the Library for the book lending
service and the range of community
activities that are hosted within the
Community Hub.
We continue to have a strong working
relationship with the Library Community
Support Officers who are most supportive of
DLCH. The senior officers and portfolio
holder for Libraries are also extremely
positive and helpful in support of DLCH
running the Library.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 DLCH’s objectives for this year were to
continue to provide a free to all Library
lending service and provide an expanded
range of community activities. We also
completed the kitchen extension project and
refurbished the main building fabric with
renewal of a flat roof over an area of 100
plus sq metres.
Performance of fundraising
activities against objectives
set
Para 1.41
Our fundraising activities continue to
provide sufficient income to meet our
needs. We have seen an upturn in visitor
numbers and our activities are well
supported by the community.
Investment performance
against objectives
Para 1.41
DLCH does not have any investments to
report upon.
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 2022/23 2021/22
Income £135,196 £60,317
Payments £142,558 £47,381
Cash
at Year End £91,293 £98,655
Restricted
Funds £0 £5,600
Unrestricted
Funds £91,293 £93,055
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The current reserves policy is to maintain
sufficient cash flow for known commitments,
and the replacement of certain assets
Amount of reserves held Para 1.22 £30,000
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 None
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 CIO Foundation Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are selected from the membership
and appointed by the existing trustees.
(1) Apart from the first charity trustees,
every trustee must be appointed for a term
of four years or less by a resolution passed
at a properly convened meeting of the
charity trustees.
(2) In selecting individuals for appointment
as charity trustees, the charity trustees must
have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name
Desborough Library and Community Hub
Other name the charity uses
D’Hub, DLCH and DHUB
Registered charity number
1179015
Charity’s principal address
Library,
High Street,
Desborough,
Northamptonshire.
NN14 2QS

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
(if any)
1
2
3
4
5
6
7
8		 Shelagh
Hodder
Linda Valerie
Burnham		 from 07/06/2022
John Ralph
Holmes		 Chair
Teresa Lesley
Beech
Paula Jane
Holmes		 Secretary
Lesley Ann
Draycott
Fiona Toovey
Susan
Atkinson

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional ~~information)~~

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) Full name(s) JOHN RALPH HOLMES PAULA JANE HOLMES Position (eg CHAIR SECRETARY/ACTING TREASURER Secretary, Chair, etc) Date 20th. April 2023

Desborough Library and Community Hub Desborough Library and Community Hub Desborough Library and Community Hub Desborough Library and Community Hub Desborough Library and Community Hub 1179015 1179015 CC16a
Receipts and payments accounts
For the period
from		 1 Apr 2022 To 31 Mar 2023
Section A Receipts and payments

Unrestricted
funds		 Restricted funds Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Individual Donations 4,159 0 0 4,159 2,180
HMRC Gift Aid 644 0 0 644 500
The Arnold and George Yeomans Feakin
Charitable Trust		 0 0 0 0 5,000
Desborough Community Development Trust 0 0 0 0 5,000
Central Government COVID-19 Grants 0 0 0 0 4,000
NNC Grants - Kitchen and Warm Space 450 5,500 0 5,950 0
Small Grants 4,300 0 0 4,300 1,888
JRS Payments (COVID-19) 0 0 0 0 2,763
Rent (Desborough Town Council) 8,000 0 0 8,000 8,000
Kitchen Extension Grants 0 11,847 0 11,847 0
Flat Roof Grant (NLCF) 0 36,179 0 36,179 0
Annexe heating and roof grant (FCC) 0 14,620 0 14,620 0
Fundraising Online 234 0 0 234 355
Fundraising Events 18,375 0 0 18,375 13,084
Other Income 1,944 0 0 1,944 2,072
Shop Sales 10,376 0 0 10,376 7,690
Room Hire 16,728 0 0 16,728 6,163
Library income 1,840 0 0 1,840 1,622
Sub total(Gross income for AR)
67,050		 68,146 0 135,196 60,317
A2 Asset and investment sales,
(see table).
0 0 0 0 0
0 0 0 0 0
Sub total 0 0 0 0 0
Total receipts 67,050 68,146 0 135,196 60,317
A3 Payments
Shop Sales 1,258 0 0 1,258 452
Fundraising Events 3,672 0 0 3,672 2,410
Payroll, Pension and Training 20,652 0 0 20,652 20,727
Payments to Crafters 418 0 0 418 604
Payments for Goods and Services 21,551 77,382 0 98,933 8,816
Library Income Adjustments 0 0 0 0 0
Utilities, Insurance and Other Costs 17,625 0 0 17,625 14,372
0 0 0 0 0
0 0 0 0 0
Sub total 65,176 77,382 0 142,558 47,381
A4 Asset and investment
purchases, (see table)
0 0 0 0 0
0 0 0 0 0
Sub total 0 0 0 0 0
Total payments 65,176 77,382 0 142,558 47,381
Net of receipts/(payments) 1,874 -9,236 0 -7,362 12,936
A5 Transfers between funds 0 0 0 0 0
A6 Cash funds last year end 93,055 5,600 0 98,655 80,119
Cash funds this year end 94,929 -3,636 0 91,293 93,055
Section B Statement of assets and liabilities at the end of the period
Categories Details Unrestricted
funds		 Restricted funds Endowment
funds
to nearest £ to nearest £ to nearest £
B1 Cash funds General Cash Funds 91,293 0 0
0 0 0
0 0 0
Total cash funds 91,293 0 0
(agree balances with receipts and payments
account(s))		 Agreement Error OK
Unrestricted
funds		 Restricted funds Endowment
funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets N/A 0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
Details Fund to which asset
belongs		 Cost (optional) Current value
(optional)
B3 Investment assets N/A 0 0
0 0
0 0
0 0
0 0
Details Fund to which asset
belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the
charity’s own use		 Library Building 0 360,000 0
Furniture, Fixtures and Fittings 35000 0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Details Fund to which
liability relates		 Amount due
(optional)		 When due
(optional)
B5 Liabilities 0
0
0
0
0
Signed by one or two trustees on behalf
of all the trustees		 Signature Print Name Date of approval
JOHN HOLMES 20th. April 2023
PAULA HOLMES 20th. April 2023

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees )O£OLICII L IORA￿ 4 commu>•4 1717 74i, 8 On accounts for the year ended I 2e23 Charity no (if any) 1 17015 Set out on pagas I report to the trustees on my examinatffi of the accounts of the above chanty (Yhe Trust") for tt)È year ended Responsibiliti•s and basis of report As the chaTrty's trustees, you are respons7ble for the preparion of the accounts in accordano with the requirements of the Charities Act 2011 ('the Act") I report in resFed of my examination of the Trust's ac£ounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the awicable Directions gtven by the Charrty Commission under section 145(5)(b) of the Act. Independent ￿he charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of linsert name of applicable listed body]] Delete I l rfnot applicable. have completed my examinakn"on. I confifrn that no material matters have come to my attention in connection wth the examination (other than that disclosed telow ') which gives me cause to bel*v8 that in, any material respect. the accounting records were not kept in accordan￿ with section 130 of the Charities Act.. or the accounts did not accord wlth the accounting ￿COrdS,. or the accounts did nol comply wtth the applicable requirements concerning the fom) and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an indeFendent examinalion. I have no Con￿mS and have come across no other matters in connedion wilh the examinalion to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please dele1& Ihe wonss in the brackets rfthey do nol apply. Date: Signed: 17.04.Za23 Name: J PA Sc qdJ Relevant professional qualification(s) or body IER Oct 2018

(if any): Address: 6dk- A CCG<i C ¥5 6clloLi G 14 fks 1 ZPY Section B Disclosure Only complete if the examiner needs lo highlight material matters of cOn￿rrI (see CC32, Independent examination of charity accounts. directions and guidance for examiners) Give here brief details of any items that the examiner wi3hes to disclose. IER Oct 2018