THE CRAFTS STUDY CENTRE. (A Charitable Incorporated Organisation) REPORT AND ACCOUNTS FOR THE YEAR ENDED
31[ST] JULY 2021 . CHARITY REGISTERED NUMBER 1179008. Signed Chair of the Crafts Study Centre ……………………………………… Trustee of the Crafts Study Centre ………………………………… Dated … 24 May 2022 ……………
Crafts Study Centre (CIO)
Index to the Report and Accounts For the Year Ended 31st July 2021
| Page No. | |
|---|---|
| 1 | Trustees Information |
| 2 | Independent Examiner's Report |
| 3 | Receipts and Payments |
| 4 | Statement of Assets and Liabilities |
| 5 | Restricted Funds Statement |
| 6 | Unrestricted Funds Statement |
| 7 | Accounting policies and notes |
| 8 | Trustees' Annual Report |
Crafts Study Centre (CIO)
Trustees' Information as at 31st July 2021
Chair of Trustees
Alison Britton OBE
Vice Chair of Trustees
Edward Wates Appointed 24/9/2020
Trustees
Deirdre Figueiredo MBE Sarah Griffin Dr Paul Harper Dr Victoria Kelley Cherry Ann Knott. Prof. Lesley Millar Tim Parry-Williams Andrew Renton Ben Williams Ex Officio and Officers Prof. Simon Olding. Crafts Study Centre, University for the Creative Arts, (Director) Falkner Road, Farnham, Surrey GU9 7DS Peter Walshaw (Hon. Treasurer) To 05/10/2021 Dr Sean O'Reilly (Hon. Treasurer) From 05/10/2021 Principal Address Crafts Study Centre Falkner Road, Farnham, Surrey, GU9 7DS Accountants Wise & Co Chartered Accountants Wey Court West, Union Road, Farnham, GU9 7PT
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- Receipts and Payments
| Period from 1st Aug 2020 to Receipts Donations Grants Legacies Investment Income Other Income Transfer from Unincorporated Association Closure of restricted fund Payments Acquisitions General Legal & Professional Travel Trustees Acquisition Comm. Director's Expenses Sundry Costs Beyer book costs Henry Moore Foundation Other project costs Hammond lecture Morfudd Roberts P Baines - Prior year correction Surplus/(Deficit) Balances Brought Forward - 01/08/2020 Balances Carried Forward - 31/07/2021 |
31st July 2021 Unrestricted Restricted Total Funds Funds to date £ £ £ 0 0 0 0 0 0 0 0 54400 63140 117540 0 0 54400 63140 117540 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 54400 63140 117540 0 0 0 54400 63140 117540 |
Total yr to 31/07/2020 £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
|---|---|---|
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Crafts Study Centre (CIO)
Statement of Assets and Liabilities at 31/07/2021
| Assets Funds Current Account Business Reserve Net Assets Represented By: Unrestricted Funds Emergency Fund General Fund Restricted Funds R & H Tanner Fund Morfudd Roberts Fund Henry Hammond P Baines E Johnston Henry Moore Foundation Total Funds Signed Chair Trustee |
31 July 31 July 2021 2020 £ £ 50540 0 67000 0 117540 0 117540 0 20337 0 34063 0 54400 0 52500 0 2558 0 5184 0 2898 0 0 0 0 0 63140 0 117540 0 Date Date 24 May 2022 24 May 2022 |
|---|---|
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Crafts Study Centre (CIO)
For the Period 1/08/2020 to 31/07/2021
| Fund Balances - 1st August 2020 From Unincorporated Association Legacies Sub Total Direct Charitable Expenditure Management and Admin Costs Tfr to unrestricted funds Balances - 31 July 2021 |
R & H Tanner Morfudd Roberts P Baines Henry Hammond Total £ £ £ £ £ 0 0 0 0 0 52500 2558 2898 5184 63140 0 52500 2558 2898 5184 63140 0 0 0 52500 2558 2898 5184 63140 |
|---|---|
R & H Tanner Funds from the estate (after the death of Heather Tanner) for the support of the activities of the Crafts Study Centre. Robin Tanner was a Founder Trustee, and Heather his wife.
Morfudd Roberts Funds from her estate after her death for the support of a textile-related project at the Crafts Study Centre. She was a spinner and weaver.
P Baines The costs of acquisitions of works of textiles supported by the Trustees of the Patricia Baines Trust. Henry Hammond Funds allocated to the Crafts Study Centre to support projects relating to the potter Henry Hammond and specifically a lecture series in his name. The funds were transferred at the point of the closure of the Henry Hammond Trust
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Crafts Study Centre (CIO)
Unrestricted Funds
For the Period 1/08/2020 to 31/07/2021
| Balances at 1st August 2020 Interest Covenants and Income Tax Refunds Donations Other Income From Unincorporated Association Transfer from General provision (1) Transfer from restricted funds (2) Inflows during year Direct charitable expenditure for year Management and Administration Net Movement for the year Balances at 31 July 2021 |
Emergency Fund £ 0 20337 20337 20337 20337 |
General Fund £ 0 0 0 0 34063 34063 34063 34063 |
Acquisitions Fund £ 0 0 0 0 |
Total £ 0 0 0 0 54400 0 0 54400 0 0 54400 54400 |
|---|---|---|---|---|
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1 Accounting Policies
THE CRAFTS STUDY CENTRE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31ST JULY 2021
a) Basis of Accounting
The financial statements of the charity have been prepared in accordance with the Charities SORP (FRS 102) “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)”, Financial Reporting Standard 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” and the Charity Act 2011.
The income of the CIO is ordinarily expected to be below £25,000, the threshold for operating on a Receipts and Payments basis. However, exceptionally in the current year the charity recognised the funds received from its predecessor unincorporated charity and breached the threshold. This is not expected to reoccur, so the Trustees have agreed to continue to use the receipts and payments basis for consistency with future years.
The Crafts Study Centre meets the definition of a public benefit entity under FRS102. The financial statements have been prepared under the historical costs convention.
The principal accounting policies and estimations techniques are as follows:
b)
Funds
General funds represent the funds of the charity that are not subject to any restrictions regarding their use and are available for application on the general purposes of the charity. These include funds designated for a particular purpose by the charity.
Details of the nature and purpose of restricted funds are shown on page 5 to the accounts.
c) Income
All income is included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to them as income or capital respectively, ultimate receipt is probable and the amount to be recognised can be quantified with reasonable accuracy
Income generated from the sale of collection items or images is recognised as charitable income for the CIO. As we work closely with the University in operating exhibitions to showcase the CIO’s collection, income from t he sale of artists work or postcards etc. generated as a result of these exhibitions are the University income and not the CIO’s. This income is therefore reported in the University accounts and not in these accounts.”
d) Expenditure
Costs of generating funds and governance costs are accounted for when payable and include irrecoverable VAT.
e) Heritage Assets
The charity has heritage assets, that is, non-monetary assets with historic, artistic, scientific, technological, geophysical or environmental qualities that are held and maintained principally for their contribution to knowledge and culture.
It is not possible to value these assets however the collections as a whole are valued for insurance purposes and there is a programme of revaluing specific subject areas of the collections which will take a number of years to complete.
f) Taxation
As a qualifying entity, the charity is not liable to UK taxation.
g) Cash flow
As a non-large charity, the charity is permitted to exclude a cashflow note.
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(CIO) Trustees’ Annual Report for the year ended 31 July 2021
Structure, Governance and Management
Governing Document
The Crafts Study Centre was first established as an Unincorporated Association registered charity (261109) with a declaration of Trust made on 1 April 1970. On 2 July 2018 a Charitable Incorporated Organisation (CIO) named The Crafts Study Centre was established with the Charity Commission for England and Wales charity number 1179008 with the intention that this new charitable organisation would take over the responsibilities, assets, and liabilities of the former Unincorporated Association.
Due to administrative difficulties the transfer of financial responsibilities, income, expenditure, assets and liabilities was delayed and was not achieved until 31[st] July 2021. Therefore all the activities of the charity up to 31[st] July were recorded in the accounts of the Unincorporated Association and final balances on all accounts were transferred to the CIO on 31[st] July. The Unincorporated Association charity has now been closed with the Charity Commission.
The Trustees have a joint agreement with the University for the Creative Arts (UCA) which outlines the rights and responsibilities of both parties in relation to operational and management matters as well as the means for safeguarding the museum collections that are the principal legal responsibility of the CIO (the “heritage assets”). These collections are stored and exhibited in Farnham, Surrey, principally in the Crafts Study Centre, a purpose built museum of modern crafts in the freehold possession of the UCA. The UCA provides essential core funding to the Crafts Study Centre to support its operational and management functions in its twin roles as a fully accredited museum and research centre.
A rolling business plan for the charity is approved by Trustees on an annual basis. The plan includes a statement on ‘Minimum agreed operational levels’. The standards set include: full accreditation status as determined by Arts Council England; meeting the status of a research centre of the University as defined by its Research Committee; staffing levels of 3.2 fte plus additional support for the year and other operational standards including free admission and opening hours. The Crafts Study Centre is a research centre in the School of Craft and Design of UCA (The University).
Recruitment and Appointment of Trustees
The CIO’s Foundation Constitution notes that the Crafts Study Centre can appoint up to 12 Trustees. Two Trustees are appointed as University-appointed Trustees by The University for the Creative Arts (UCA). The Chair of the Crafts Study Centre is Alison Britton. There were 11 Trustees on the board on 31[st] July 2021.
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Risk Management
Trustees receive a risk management report incorporated within the Centre’s annual business plan. The report and plan were approved by Trustees on 16th March 2021. Its principal focus is on collections management, policy for acquisitions to the collection and matters relating to insurance and the development of the Centre’s Emergency Plan.
Reserves Policy
Trustees have resolved to build up financial reserves to reach a figure of £70,000 including a sum of £10,000 for actions required in the event of the Emergency Plan being brought into action. This is a fund of last resort in the event of an unforeseen emergency that threatens the collections and the general ability of the charity to provide proper safeguards for the storage and care of the collections in museum conditions, and to meet the obligation to care for the collections in perpetuity. The emergency fund stood at £20,337.00 on 31 July 2021.
Organisational Structure
The executive and operational work of the charity is undertaken by staff employed by the University for the Creative Arts. The posts are Director, Curator, three part time Information and Administration Officers, and one Archives Officer (3.4 FTE)
The Director of the Crafts Study Centre acts as the Secretary to the charity. The Honorary Treasurer of the charity until 5 October 2021 was Peter Walshaw, at which time he was succeeded by Dr Seán O’Reilly.
Related Parties
The University provides essential core funding to the Crafts Study Centre to support its operational and management functions in its twin roles as a fully accredited museum and research centre.
Objectives and Activities
The objectives of the charity as expressed in the CIO governing document, dated 8 May 2017, are ‘To promote for the public benefit the value of craft and craftsmanship particularly but not exclusively in pottery, wood, metal, woven or printed textiles, furniture and embroidery’
The Vision of the Crafts Study Centre as stated in its 2021 Business Plan is ‘to make a unique and significant contribution to the research, scholarship and research impact of crafts in the UK and internationally”.
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Public Benefit Statement
The purpose of the Crafts Study Centre is to enable free public access to the collections and archives of the organisation for study and enjoyment, and to present these collections by means of exhibitions, displays and loans to other public museums, and to run a programme of lectures, seminars, artist talks and symposia for the public and university audiences in order to foster a wider understanding of the field of modern and contemporary craft, set in the context of the organisation’s complementary roles as a fully accredited museum and a research centre of the university.
Heritage Assets
The Trustees of the Crafts Study Centre are the guardians of a collection of craft objects and associated archives and related materials established by the Founder Trustees. There are in the region of 8000 craft objects and 36,000 archive items, principally dated from the 1920’s and mainly from craft makers based in England. The principal subject areas of the collection are in ceramics, lettering and calligraphy, woven and printed textiles, wood and furniture as well as the archives of makers and some craft organizations. The collections as a whole entity are valued for insurance purposes and there is a programme of revaluing specific subject areas of the collections which will take several years to complete. These will be undertaken when funds are available to cover the high costs of independent museum valuations. The collections and archives are valued for insurance purposes at £3.7 million.
Professor Simon Olding
31 July 2021
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