|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report**|||||**for theperiod**|||
|**From**|Period start date|||**To**|Period end date|||
||Day
01|Month
07|Year
2023||
Day
30|Month
06|Year
2024|
Section A Reference and administration details
**Charity name** Tickhill & District Lions Club **Other names charity is known by** The Lions Club of Tickhill & District **Registered charity number (if any)** 1178985 **Charity's principal address** The Bungalow, Coxley Close, Sheep Bridge Lane, Rossington, Doncaster. **Postcode DN11 0EZ.**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Malcolm Miles|President & Chair|1stJuly 23 – 20thMarch
24|Tickhill & District Lions Club|
||Jonathan Moody|Activities/Secretary|Whole Period|Tickhill & District Lions Club|
||John Shiels|Treasurer|Whole Period|Tickhill & District Lions Club|
||Ronald H Lindsay|LCIF Coordinator|Whole Period|Tickhill & District Lions Club|
||Michael Byrne|Activities Committee|Whole Period|Tickhill & District Lions Club|
||Stuart Allen|MembershipChair|Whole Period|Tickhill & District Lions Club|
||John Hill|Activities Committee|1stJuly23 – 1stMarch 24|Tickhill & District Lions Club|
||Karen Arlewe
Goberdhan-Lekwa|Welfare Committee|1stJuly 23 – 1stMarch 24|Tickhill & District Lions Club|
||Penelope Bradley|Welfare Committee|Whole Period|Tickhill & District Lions Club.|
||Steven Hattersley|Activities Committee|1stJuly 23 – 1stMarch 24
Reinstated 10thMay 24 –
30thJune 24|Tickhill & District Lions Club|
||Robert Uney|MarketingOfficer|Whole Period|Tickhill & District Lions Club|
||Julia Clough|Activities/Welfare
Committee|Whole Period|Tickhill & District Lions Club|
||Robert Day|Secretary Elect|27thFebruary 24 – 30th
June 24|Tickhill & District Lions Club|
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
March **2012**
**TAR**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution & By-Laws of Tickhill & District Lions Club. Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
Charitable Incorporated Organisation.
- (eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)
Nomination and election by the members of Tickhill & District Lions Club in accordance with the Constitution & By-Laws of the club.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees.
- the charity’s organisational structure and any wider network with which the charity works.
- relationship with any related parties.
- trustees’ consideration of major risks and the system and procedures to manage them.
The charity is part of the Lions Club International (LCI) District 105N.
The Trustees receive appropriate online training from LCIF from suitably qualified personnel, plus further guidance from UK Government documentation and guidelines regarding Trustee Duties and Responsibilities.
The charity operates and works within the following policies and procedures.
- Safeguarding of Children & Vulnerable Adults.
- Risk Management.
- The LCI Objectives & Code of Ethics.
- Grant Making Policy.
- GDPR Procedures.
- Conflicts of Interests.
- Complaints Procedures.
- Accident Reporting Procedures.
- Charity Reporting & Accounting Procedures.
- Disability Policy Procedures.
- Event Management Planning Procedures.
- Food Hygiene Certification.
- DBS Certification.
March **2012**
**TAR**
2
## **Section C Objectives and activities**
1. The advancement of citizenship.
2. Promoting the voluntary sector to the public benefit.
3. Promoting volunteering.
**Summary of the objects of the charity set out in its governing document**
4. Relief of poverty and the relief of those in need.
5. Providing humanitarian aid and disaster relief.
6. The advancement of health and the saving of lives. 7. Promoting the benefit of conservation protection and the improvement of the physical and natural environment.
8. Promoting community participation in healthy recreation.
**The advancement of citizenship.** Members give their time weekly to plan future fundraising events, in particular, a major effort was put into effect to support the Serenity Suite Appeal for the Doncaster & Bassetlaw Teaching Hospital Trust & The St. John’s Hospice in Doncaster through the Lions Clubs International Foundation and other members of the community, plus community groups seeking our help. **Promoting the voluntary sector to the public benefit.** The continued use of social media, magazine publications and membership campaigns to encourage others to get involved and to give for the public good. Indeed, our club membership and involvement of volunteers continues to grow. **Promoting volunteering.** We promote our fundraising and grant making through social media platforms, as well as press and magazine releases. We let it be known that volunteering supports community groups and individuals, often in the most difficult of circumstances, but to bring help to those in need of our **Summary of the main** support and always maintaining due diligence and total confidentiality. **activities undertaken for the Relief of poverty and the relief of those in need. public benefit in relation to** £2594 was provided to support local food banks and food hubs for **these objects (include within** Christmas Hampers. Equipment was provided in the form of replacement **this section the statutory** wheelchair batteries and washing machines for those in need. Significant **declaration that trustees have** support (£2350) was provided to local schools for educational needs and **had regard to the guidance** sensory equipment. Financial support (£1000) was provided to a local **issued by the Charity** man following a serious disabling stroke. **Commission on public Providing humanitarian aid and disaster relief. benefit)** The following appeals were supported: Pakistan Disaster Appeal, Ukraine Appeal, the Turkey & Syria Appeal, the Samaritans, St. John’s Hospice and Firefly. **The advancement of health and the saving of lives.** Our club has a well-developed system for the collection of used spectacles for distribution to less developed countries. Message in a Bottle initiative involves the provision of MIAB free of charge to the elderly and infirm, our MIAB officer regularly gives explanatory presentations to all interested organisations. We support local clubs and organisations, we have 8 main focus areas, which are, Vision and the prevention of sight loss, Youth, through sports and schools, disaster relief, humanitarian aid, diabetes, Hunger, by supporting foodbanks, the environment and childhood cancer, these are the 8 Global Causes of LCIF. **Promoting the benefit of conservation protection and the improvement of the physical and natural environment.** We carry out ‘litter picking, tree planting and bulb planting initiatives with other interested local volunteers and organisations.
March **2012**
**TAR**
3
## **Promoting community participation in healthy recreation.**
We have supported local community centres, libraries and good neighbour organisations who provide educational and other activities for young and old alike. We have provided support for many local schools, football clubs and other welfare and sports facilities.
## **Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit:**
We confirm that the Trustees take account of the guidance issued by the Charity Commission related to public benefit when considering their response to welfare requests as well as when organising the Club’s fundraising and service activities.
## **Additional details of objectives and activities (Optional information)**
Grants are awarded in accordance with the club Grant Making Policy in furtherance of its’ charitable objectives.
Most of the fundraising is within the local area and as such local charities, youth, children’s organisations, and local community facilities are given special consideration.
You **may choose** to include The club provides support to National and International Organisations further statements, where and Charities. relevant, about:
- policy on grant making.
- policy programme related investment.
- contribution made by volunteers.
Grant applications are treated in accordance with GDPR.
Trustees and members review applications through a process of due diligence.
The club does not have an investment portfolio.
Volunteer contribution is invaluable. Volunteers are given necessary instruction, training, protection and essential PPE.
March **2012**
**TAR**
4
Section D Achievements & Performance
## **Summary of the main achievements of the charity during the year**
## **Christmas and Easter Raffles.**
Local businesses and our members donate prizes and/or sell tickets to raise funds for our charitable work. Both the Christmas raffle (raised £2678) and the Easter raffle (raised £1856) were extremely successful.
## **Message in a Bottle**
We promote this to the elderly and anyone living alone. The emergency services know to look for a container in the fridge that has the prescription, personal and contact details of the resident.
## **Spectacle Collections.**
We have collection boxes in libraries and GP surgeries around our district. These old spectacles are sent for cleaning and classifying before being sent to developing countries.
## **Supporting Schools** .
Local schools were supported with the supply of learning equipment, sensory equipment, plus financially to put on special events.
- Bircotes School Coach Trip £800.
## **Support to individuals.**
- We have supported individuals in need in the following ways: • Physiotherapy for a disabled boy £1000.
- For a local man severely affected by a stroke £1000.
- Rossington Gentleman £750.
- International Sporting Events £750.
**Donations to Lions Clubs International (LCIF)** Disaster Fund £2125.
Ukraine Wood Burning Stoves Appeal £1400.
**St John’s Hospice Doncaster** Provision of a grant to provide 12 Therapy Unit Chairs, a Patient Lifting Hoist, a Shower Unit Chair and Bed and Chair Sensor Units.
**Supporting National Charities.** Firefly £7000. The Cancer Drop-in Centre £2500. Many National Charities.
**Supporting local community organisations.** St. John’s Hospice Grant £23,943. Foodbank, Food Hub, & Hampers £2594. Bircotes Youth Club £1000. Tickhill Residents Gardening Club £825. DRI Easter Packs £600. Austerfield Bench £494. Wadworth Bench £475. Rossington Swimming Club £480. Rossington Juniors FC £400. Rossington FC Tournament £550. Carpets after House Fire £440. Bircotes Swimming Club £395. Rossington Smile Group £300. Rossington Scouts £350. Austerfield Defibrillator £300.
March **2012**
**TAR**
5
## **Section E Financial review**
A reserve is held which the trustees consider sufficient to cover any **Brief statement of the** project or event liabilities should any such project or event failing to **charity’s policy on reserves** generate sufficient income. Regard has always been placed on the Christmas Sleigh event failing to take place possibly due to extreme weather conditions or the possibility of some other reason. This single event generates approximately 60% of the club fundraising, consequently a minimum reserve of £10,000 is held, subject to periodic review. Other opportunities are under continual review resulting in the introduction of events such as Classic Car Shows in order to generate funding. **Details of any funds materially** The charity has no investments other than bank accounts and no **in deficit** accounts are in deficit.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising).
- how expenditure has supported the key objectives of the charity.
- investment policy and objectives including any ethical investment policy adopted.
## **Principal source of funding.**
The main funding in the last fiscal year has been from the following:
- Christmas Raffle £2678.
- Easter Egg Raffle £1856.
- Classic Car Shows £2744.
- Race Nights £2986.
- Santa’s Sleigh collections £16615.
- Halloween Event £1484.
- This document shows that expenditure has directly supported all the charities key objectives; the charity does not have an investment portfolio. The club is in good standing and remains in a strong financial position which enables the charity to continue providing support to those in need.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (e.g., Secretary,**
**Chair, etc)**
**Date**|_M Byrne._|_R H Lindsay_||
|---|---|---|---|
||Michael Byrne|Ronald Harry Lindsay||
||
President & Chair of Trustees.|LCIF Coordinator & Trustee||
||23/02/2025.|||
||23/02/2025.|||
March **2012**
**TAR**
6
**Charity Name No (if any) Tickhill & District Lions Club (CIO) 1178985 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/07/2023 30/06/2024
**Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts**
|Fund C/f|45587||||||45587||47979|
|---|---|---|---|---|---|---|---|---|---|
|Santa's Sleigh Collection|19291||||||19291||17046|
|Ukraine Appeal|0||||||0||199|
|Members subscriptions|1695||||||1695||1835|
|Christmas Raffle|3066||||||3066||2141|
|Easter EggRaffle|3440||||||3440||2582|
|HMRC Gift Aid|4681||||||4681||228|
|Club Raffle|450||||||450||441|
|Barbeque|613||||||613||0|
|Race Nights|3131||||||3131||4657|
|Classic Car Shows|3741||||||3741||11390|
|Fireworks Extravaganza|0||||||0||5734|
|Gala|170||||||170||1235|
|Donations & SerenitySuite Restrict Fd|0||||||0||36397|
|Fashion Show|0||||||0||288|
|Club Charter Night|3255||||||3255||2390|
|Tail Twister Collection|0||||||0||119|
|Bank Interest|162||||||162||66|
|Burns Night|2077||||||2077||0|
|Donations received|3373||||||3373||0|
|Halloween|2805||||||2805||0|
|St John's Hospice|0||23943||||23943||0|
|Uncashed Cheques|150||||||150||0|
|Charter Dinner|0||||||0||0|
|**_Sub total_**_(Gross income for_
_AR)_|**97686**||23943||0||121629||134727|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||0||0||0||0||0|
||0||0||0||0||0|
|**_Sub total_**|0||0||0||0||0|
|**_Total receipts_**
**A3 Payments**||||||||||
||||23943||0||121629||134727|
|||||||||||
|Grant SerenitySuite Restricted Fund|||||0||0||33 476|
|Grants|46 801||||||46 801||36 250|
|Grant St John's Hospice|0||23 943||||23 943||0|
|Ukraine Appeal Donation|0||||||0||0|
|Members Dues|2 802||||||2 802||3 042|
|Release of restricted fund|0||||||0||0|
|Santa Sleigh|2 676||||||2 676||0|
|Christmas Raffle Prizes, Tickets, Float|388||||||388||1 913|
|Easter Eggs|1 584||||||1 584||1 300|
|Insurance|0||||||0||0|
|Barbeque|254||||||254||0|
|Flowers/Gifts for storage services|152||||||152||44|
|Race Nights|145||||||145||1 354|
|Classic Car Shows|997||||||997||5 471|
|Fireworks Extravaganza|0||||||0||2 760|
CCXX R1 accounts (SS)
1
|Club Charter Night|2 644||||||2 644||2 569|
|---|---|---|---|---|---|---|---|---|---|
|Presidential Costs|487||||||487||64|
|Training& Certificates|182||||||182||0|
|Website & Advertising|0||||||0||0|
|Gala|41||||||41||459|
|Postage & Stationary|52||||||52||151|
|Club Social|123||||||123||210|
|MembershipKits & Club Regalia|27||||||27||76|
|Burns Night|1 456||||||1 456||0|
|Charter Dinner|0||||||0||0|
|Disabled sports|8||||||8||0|
|Message in a bottle|160||||||160||0|
|Halloween|1 321||||||1 321||0|
|Stationary|131||||||131||0|
|Gamblinglicence|1||||||1||0|
|**_Sub total_**|62 433||23 943||0||86 376||89 139|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**|**0**||||**0**
**0**||**0**
**0**|||
||**0**||**0**||**0**||**0**||**0**|
||**0**||**0**||**0**||**0**||**0**|
|**_Sub total_**|**0**||**0**||**0**||**0**||**0**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**62 433**||**23 943**||**0**
**0**||**86 376**
**35 253**|||
||||||||||**89 139**|
|||||||||||
||**35 253**||**0**||**0**||**35 253**||**45 588**|
||**0**||**0**||**0**|
|**0**|
|**0**|
||**0**||**0**||**0**||**0**||**0**|
||**35 253**||**0**||**0**||**35 253**||**45 588**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Petty Cash Float
**Details**
None|**Unrestricted**
**funds**
**to nearest £**
**35 253**
**0**
**0**
**35 253**
OK
**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**
**35 253**
**0**
**0**
**35 253**
OK
**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|
|||||**0**||**0**|
|||||**0**||**0**|
|||||**0**||**0**|
|||||**0**||**0**|
|||||OK||OK|
|||||**Restricted**
**funds**
**to nearest £**||**Endowment**
**funds**
**to nearest £**|
|||**75**||**0**||**0**|
|||**0**||**0**||**0**|
|||**0**||**0**||**0**|
|||**0**||**0**||**0**|
|||**0**||**0**||**0**|
|||**0**||**0**||**0**|
|||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
||None|||**0**||**0**|
|||||**0**||**0**|
CCXX R2 accounts (SS)
2
|||||||**0**|||**0**|
|---|---|---|---|---|---|---|---|---|---|
|||||||**0**|||**0**|
|||||||**0**|||**0**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**|||**Current value**
**(optional)**||
|**B4 Assets retained for the**
**charity’s own use**|Santa"s Sleigh x 2||Treasurers Account|||**0**|||**0**|
|||||||**0**|||**0**|
|||||||**0**|||**0**|
|||||||**0**|||**0**|
|||||||**0**|||**0**|
|||||||**0**|||**0**|
|||||||**0**|||**0**|
|||||||**0**|||**0**|
|||||||**0**|||**0**|
||||**Fund to which**||**Amount due**|||**When due**||
||**Details**||**liability relates**||**(optional)**|||**(optional)**||
|**B5 Liabilities**|None|||||**0**||||
|||||||**0**||||
|||||||**0**||||
|||||||**0**||||
|||||||**0**||||
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name||||Date of
approval||
||_Michael Byrne_||Michael Byrne|||||26/09/2024||
||_P J Bradley_||Penelope Jane Bradley|||||26/09/2024||
CCXX R3 accounts (SS)
3
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name: Tickhill & District Lions Club **members of On accounts for the year** 2024 **Charity no** 1178985 **ended (if any) Set out on pages** 1 to 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **30 / 06/ 2024** . **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: • accounting records were not kept in accordance with section 130 of the Act or • the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** D C Brown **Date:** 26/09/2024 **Name:** Douglas Clive Brown **Relevant professional** Fellow – Institute of Chartered Accountants in England and Wales **qualification(s) or body (if any): Address:** 48 Airedale Avenue Tickhill Doncaster DN11 9UD
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
1
**October 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of** I have been unable to confirm some of the charity grants as no receipts have **any items that the** been obtained from the recipients. These are predominantly smaller items to **examiner wishes to** individuals and small organisations. I have discussed the matter with the **disclose** . President and Treasurer and am satisfied that the payments have been made in accordance with the rules of the charity and that going forward this will not be a concern.
2
**October 2018**
**IER**