REGISTERED COMPANY NUMBER: CEO14455 (England and Wales) REGISTERED CHARITY NUMBER: 1178970
Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2023
for
The UK Coloured Pencil Society
Cheryl Bostock & Company Accountants Limited 395-397 Woodchurch Road
Prenton Birkenhead Merseyside
The UK Coloured Pencil Society
Contents of the Financial Statements for the Year Ended 31 March 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | ||
| Independent Examiner's Report | 2 | ||
| Statement of Financial Activities | 3 | ||
| Balance Sheet | 4 | ||
| Notes to the Financial Statements | 5 | to | 8 |
| Detailed Statement of Financial Activities | 9 |
The UK Coloured Pencil Society
Report of the Trustees
for the Year Ended 31 March 2023
The trustees present their report with the financial statements of the charity for the year ended 31st March 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting for Charities' issued in March 2005.
The UK Coloured Pencil Society was formed out of its predecessor organisation and was registered as a CIO on 28th June 2018.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number CEO14455 (England and Wales)
Registered Charity number 1178970
Registered office
23 St Bridgets Close Brigham Cockermouth Cumbria CA13 0DJ
Trustees
A McMahon Miss B Murray Mrs J Selcuk Miss E Kerridge D Nelson
Company Secretary
Independent Examiner
Cheryl Bostock & Company Accountants Limited 395-397 Woodchurch Road Prenton Birkenhead Merseyside
Approved by order of the board of trustees on 10 September 2023 and signed on its behalf by:
A McMahon - Trustee
Page 1
Independent Examiner's Report to the Trustees of The UK Coloured Pencil Society
Independent examiner's report to the trustees of The UK Coloured Pencil Society ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Cheryl Bostock
Cheryl Bostock & Company Accountants Limited 395-397 Woodchurch Road Prenton Birkenhead Merseyside
10 September 2023
Page 2
The UK Coloured Pencil Society
Statement of Financial Activities for the Year Ended 31 March 2023
| 31.3.23 | 31.3.22 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 21,349 | 26,131 | |
| Other trading activities | 2 | 7,094 | 33,160 |
| Total | 28,443 | 59,291 | |
| EXPENDITURE ON | |||
| Raising funds | 23,754 | 64,743 | |
| NET INCOME/(EXPENDITURE) | 4,689 | (5,452) | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 31,785 | 37,237 | |
| TOTAL FUNDS CARRIED FORWARD | 36,474 | 31,785 |
The notes form part of these financial statements
Page 3
The UK Coloured Pencil Society
Balance Sheet
31 March 2023
| 31.3.23 | 31.3.22 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| CURRENT ASSETS | |||
| Prepayments and accrued income | - | 700 | |
| Cash at bank and in hand | 36,474 | 31,085 | |
| 36,474 | 31,785 | ||
| NET CURRENT ASSETS | 36,474 | 31,785 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 36,474 | 31,785 | |
| NET ASSETS | 36,474 | 31,785 | |
| FUNDS | 5 | ||
| Unrestricted funds | 36,474 | 31,785 | |
| TOTAL FUNDS | 36,474 | 31,785 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 10 September 2023 and were signed on its behalf by:
D Nelson - Trustee
The notes form part of these financial statements
Page 4
The UK Coloured Pencil Society
Notes to the Financial Statements for the Year Ended 31 March 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| 31.3.23 | 31.3.22 | |
|---|---|---|
| £ | £ | |
| Exhibitions and fundraising | 3,831 | 16,245 |
| Sponsorship | 2,100 | 13,500 |
| Gift aid and sundry income | 1,163 | 3,415 |
| 7,094 | 33,160 |
Page 5
continued...
The UK Coloured Pencil Society
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
Occasional travel and accommodation expenses have been paid to some trustees and have been included in the Statement of Financial Activities.
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
5.
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Donations and legacies | 26,131 |
| Other trading activities | 33,160 |
| Total | 59,291 |
| EXPENDITURE ON | |
| Raising funds | 64,743 |
| NET INCOME/(EXPENDITURE) | (5,452) |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 37,237 |
| TOTAL FUNDS CARRIED FORWARD | 31,785 |
| MOVEMENT IN FUNDS |
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.4.22 | in funds | 31.3.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 31,785 | 4,689 | 36,474 |
| TOTAL FUNDS | 31,785 | 4,689 | 36,474 |
Page 6
continued...
The UK Coloured Pencil Society
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
5. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 28,443 | (23,754) | 4,689 |
| TOTAL FUNDS | 28,443 | (23,754) | 4,689 |
| Comparatives for movement in funds | |||
| Net | |||
| movement | At | ||
| At 1.4.21 | in funds | 31.3.22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 37,237 | (5,452) | 31,785 |
| TOTAL FUNDS | 37,237 | (5,452) | 31,785 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 59,291 | (64,743) | (5,452) |
| TOTAL FUNDS | 59,291 | (64,743) | (5,452) |
| A current year 12 months and prior year 12 months | combined position is as | follows: | |
| Net | |||
| movement | At | ||
| At 1.4.21 | in funds | 31.3.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 37,237 | (763) | 36,474 |
| TOTAL FUNDS | 37,237 | (763) | 36,474 |
Page 7
continued...
The UK Coloured Pencil Society
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
5. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 87,734 | (88,497) | (763) |
| TOTAL FUNDS | 87,734 | (88,497) | (763) |
6. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
Page 8
The UK Coloured Pencil Society
Detailed Statement of Financial Activities for the Year Ended 31 March 2023
| Detailed Statement of Financial Activities for the Year Ended 31 March 2023 |
||
|---|---|---|
| 31.3.23 | 31.3.22 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Membership fees | 21,349 | 26,131 |
| Other trading activities | ||
| Exhibitions and fundraising | 3,831 | 16,245 |
| Sponsorship | 2,100 | 13,500 |
| Gift aid and sundry income | 1,163 | 3,415 |
| 7,094 | 33,160 | |
| Total incoming resources | 28,443 | 59,291 |
| EXPENDITURE | ||
| Other trading activities | ||
| Exhibition costs | 4,647 | 44,624 |
| Support costs | ||
| Management | ||
| Insurance | 306 | 306 |
| Print, stationery and admin | 2,999 | 5,366 |
| Newsletters | 11,284 | 10,117 |
| Sundries | 774 | 1,129 |
| 15,363 | 16,918 | |
| Finance | ||
| Accountancy | 780 | 636 |
| Bank charges | 1,812 | 1,413 |
| 2,592 | 2,049 | |
| Other | ||
| Storage & workshop | 1,152 | 1,152 |
| Total resources expended | 23,754 | 64,743 |
| Net income/(expenditure) | 4,689 | (5,452) |
This page does not form part of the statutory financial statements
Page 9