## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 6 4 2023 **To** 5 4 2024
## Section A Reference and administration details
**Charity name** Croeso Llantwit **Other names charity is known by Registered charity number (if any)** 1178922 **Charity's principal address** 6 Colhugh Street Llantwit Major Vale of Glamorgan **Postcode** CF61 1RE
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Tina Angove|Treasurer||First Trustee|
||Graham Benfield
OBE|Chair||First Trustee|
||Susan Hybart|Secretary||CharityTrustees|
||Drusilla Phillimore|||First Trustee|
||Christopher
Westoby|||Charity Trustees|
||Ellis Williams|||CharityTrustees|
||||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
CIO Foundation Constitution Type of governing document Registered 25 June 2018 (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Apart from the first charity trustees, every trustee is appointed for a term of Trustee selection methods two years by a resolution passed at a properly convened meeting of the (eg. appointed by, elected by) charity trustees.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
The trustees have considered safeguarding issues as a risk and have put in place a Safeguarding Policy, which is reviewed annually, and a Safeguarding Officer.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
March **2012**
2
## **Section C Objectives and activities**
The Objects of Croeso Llantwit are:
For the public benefit, the relief of need of those granted refugee status and their families and those seeking asylum in Llantwit Major or the surrounding area in the Vale of Glamorgan, in particular but not exclusively by:
- providing, or assist to provide, short or long term community financed accommodation;
- support the provision of aid to refugees or those seeking asylum;
- advancing their education and training so as to advance them in life and assist them to adapt within a new community;
**Summary of the objects of the charity set out in its governing document**
- advance the education in general about the issues relating to refugees and to those seeking asylum;
- the relief of sickness and financial hardship;
- the relief of unemployment in particular by the provision of vocational and skills advice and support; and
- working with, and supporting, organisations sharing any or all of the above charitable purposes.
Our key aims and objectives for the 2023-24 financial year were:
- through Community Sponsorship, to support a family to establish their lives within our community;
- to continue awareness raising of issues relating to refugees and asylum seekers;
- to maintain our network of supporters largely through digital communications.
**TAR**
March **2012**
3
The purpose of Croeso Llantwit is the support of refugee families in the Vale of Glamorgan through the Community Sponsorship Scheme as identified by the Home Office and the UNHCR under the Vulnerable Persons Resettlement Programme.
In November 2021, we welcomed a Syrian family (of mum, dad and four children) to Llantwit Major. Under the Sponsorship Scheme, we carried a responsibility to the Home Office and to the family for first two years of the family’s residence in the UK. In November 2023, we reached the end of this formal two-year commitment and the Home Office is satisfied with the progress that the family has made in building a new, safe life in the UK.
The 2023-24 financial year has seen the Charity continue to carry out its responsibilities to the Syrian family and to support the family to continue establishing itself within a local community. Our activities in this financial year have been made possible through the hard work and commitment of the Charity’s volunteers, through their donations and fundraising in the period running up to the family arriving in the UK, and also through the capital grant received from The George Gibson Charitable Trust.
To achieve the specific objectives set for the year, our activities contributing to the public benefit have focused on the following Objects of the Charity within the community of Llantwit Major:
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## _**Providing, or assist to provide, short or long term community financed accommodation:**_
With the support of our community of supporters, we have provided suitable accommodation for the family in Llantwit Major and supported their move to Barry (remaining in the Vale of Glamorgan).
_**Support the provision of aid to refugees or those seeking asylum:**_ The Charity has continued to fund necessary expenditure in line with the requirements of the Government Community Sponsorship Scheme, the capital grant, and the needs of the family. Our small Family Support Group of volunteers has also continued to give non-financial aid and assistance to the family while supporting them to become independent of us; this has involved supporting the family in activities such as dealings with the Department for Work and Pensions (DWP), and local schools, health services, etc.. For key activities where understanding has been paramount, we have engaged the services of professional translators and interpreters.
## _**Advancing their education and training so as to advance them in life and assist them to adapt within a new community:**_
We have supported the family to register their children with the Local Authority and the children are attending local schools where their English is benefiting from immersion in the language. Two members of the Family Support Group have supported the parents through liaising closely with the schools to ensure that the children receive the support to which they are entitled, and to support the transfer to new schools in Barry. We have continued to support and encourage the adults in their acquisition of English through informal opportunities and support to enrol on formal ESOL courses more locally.
## _**Advancing the education in general about the issues relating to refugees and to those seeking asylum:**_
We have maintained awareness of issues relating to refugees through periodic digital communications to our network of volunteers and supporters. We have continued to bring issues to the attention of people who share our commitment to providing assistance to families from the
**TAR**
March **2012**
4
refugee camps and their environs.
## _**The relief of sickness and financial hardship:**_
We have supported the family in registering with the local GP and dentist. In line with the Government’s commitment to the Resettlement Scheme, the family is entitled to Benefits and we have supported the family in their applications. In particular, we have supported the family this year in coping with a significant health issue, hospital stay and consequential arrangements involving health services and DWP.
## _**The relief of unemployment in particular by the provision of vocational and skills advice and support:**_
With the agreement of the DWP, the emphasis for the adults continues to be on learning English that will enable them to gain future employment and training.
## _**Working with, and supporting, organisations sharing any or all of the above charitable purposes:**_
We have continued to maintain our links with national and local government authorities involved in the Resettlement Scheme. We have also continued to liaise with other Welsh communities that are taking part in the Government’s Resettlement Scheme, continuing our learning from each other that will be of benefit to families settling in our communities. We have also maintained contact with a number of Syrian families in the South Wales area, building our understanding of how we can best support the family and other local families to feel increasingly at home in South Wales.
## _**Statutory declaration on regard to the guidance issued by the Charity Commission on public benefit:**_
At the time of registering Croeso Llantwit as a charity with the Charity Commission, the first trustees gave explicit consideration to the benefit aspect and public aspect of the public benefit guidance. Core to the purpose of Croeso Llantwit is the relief of need, including financial need, of a refugee family being resettled in the UK. It was also agreed that Croeso Llantwit should work in such a way as to bring benefit to the wider community through advancing awareness and education on issues facing refugees thereby building a more tolerant and understanding community. Furthermore, fund-raising events would be community-based helping to increase the sense of community within the town. All current trustees have read the guidance issued by the Charity Commission on public benefit.
**TAR**
March **2012**
5
## **Additional details of objectives and activities (Optional information)**
The support and participation of our network of volunteers has been essential to us remaining committed and able to welcome a family to our community. We have retained volunteers to work in a number of key areas, including:
- Health and Safeguarding;
- Communications and social media;
- Housing;
You **may choose** to include further statements, where relevant, about:
- Education;
- Language and Interpretation;
-
- Family Support Team.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
## As a result of our activities during the year:
- A Syrian family seeking refuge has continued to build a new life in a safe community.
- We have reached the end of the two year formal commitments of the Community Sponsorship Scheme, and the Home Office is satisfied with progress.
- We have maintained our network of supporters within the community.
- We have continued to raise awareness within the community of the purpose of the charity and of issues facing refugees.
## **Section E Financial review**
The charity does not have an explicit reserves policy at present as we **Brief statement of the** have plans for the expenditure of funds which are now being **charity’s policy on reserves** implemented to support the family settle in our community.
**TAR**
March **2012**
6
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
,
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Susan Hybart Graham Benfield **Position (eg Secretary, Chair, etc)**[Secretary ] Chair **Date** 16 October 2024 16 October 2024
**TAR**
March **2012**
7
||**Charity Name**
**CROESO LLANTWIT**|**Charity Name**
**CROESO LLANTWIT**|**Charity Name**
**CROESO LLANTWIT**|**No (if any)**
**1178922**|**No (if any)**
**1178922**|**CC16a**|
|---|---|---|---|---|---|---|
||**For the period**
**from**|Period start date
01.04.2023|**To**||Period end date
31.04.2024||
||||||||
|**Section A Receipts and payments**|||||||
|**A1 Receipts**
Donations
**535**
HMRC Gift Aid
**232**
Receipt from sponsored family
**45**
**-**
**-**
**-**
**-**
**-**
**812**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 812**
**A3 Payments**
Room hire
ESOL
House rental & running costs
**4,715**
Volunteer expenses
Administration
**-**
Sundries
**176**
Translationj/interpretation costs
Family relocation/refurbishment
**1,396**
Family leisure
**6,287**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 6,287**
**_Net of receipts/(payments)_ - 5,475**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**16,151**
**_Cash funds this year end_ 10,676**
**Unrestricted**
**funds**
**to the nearest**
**£**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases,(see table)**||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**70**
**340**
**-**
**109**
**-**
**-**
**1,421**
**1,119**
**552**
**3,611**
**-**
**-**
**-**
**3,611**
**- 3,611**
**-**
**4,045**
**434**
**Restricted**
**funds**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**||**Total funds**
**to the nearest £**
**535**
**232**
**45**
**-**
**-**
**-**
**-**
**-**
**812**
**-**
**-**
**-**
**812**
**70**
**340**
**4,715**
**109**
**-**
**176**
**1,421**
**2,515**
**552**
**9,898**
**-**
**-**
**-**
**9,898**
**- 9,086**
**-**
**20,196**
**11,110**|**Last year**
**to the nearest £**|
|||||||**1,238**|
|||||||**959**|
|||||||**1,386**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**3,583**|
||||||||
||||||||
|||||||**-**|
|||||||**-**|
||||||||
|||||||**3,583**|
||||||||
|||||||**-**|
|||||||**383**|
|||||||**3,989**|
|||||||**93**|
|||||||**418**|
|||||||**1,359**|
|||||||**1,337**|
|||||||**158**|
||||||||
|||||||**7,737**|
||||||||
||||||||
||||||||
|||||||**-**|
||||||||
|||||||**7,737**|
||||||||
|||**- 3,611**|**-**||**- 9,086**|**- 4,154**|
|||**-**|**-**||**-**|**-**|
|||**4,045**|**-**||**20,196**||
|||**434**|**-**||**11,110**|**- 4,154**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on behalf of
all the trustees|**Details**
Current account
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**10,676**
**434**
**-**
**-**
**-**
**-**
**10,676**
**434**##
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Tina Angove**
**Graham Benfield**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
||||**16/10/24**|
||||**16/10/54**|
|||||