2023-04-05-accounts - Croeso Llantwit

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 6 4 2022 To 5 4 2023

Section A Reference and administration details

Charity name Croeso Llantwit Other names charity is known by Registered charity number (if any) 1178922 Charity's principal address 6 Colhugh Street Llantwit Major Vale of Glamorgan Postcode CF61 1RE

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Tina Angove	Treasurer	First Trustee
Graham Benfield OBE	Chair	First Trustee
Susan Hybart	Secretary	CharityTrustees
Drusilla Phillimore		First Trustee
Christopher Westoby		Charity Trustees
Ellis Williams		CharityTrustees

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

CIO Foundation Constitution Type of governing document Registered 25 June 2018 (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Apart from the first charity trustees, every trustee is appointed for a term of Trustee selection methods two years by a resolution passed at a properly convened meeting of the (eg. appointed by, elected by) charity trustees.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The trustees have considered safeguarding issues as a risk and have put in place a Safeguarding Policy, which is reviewed annually, and a Safeguarding Officer.

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

The Objects of Croeso Llantwit are:

For the public benefit, the relief of need of those granted refugee status and their families and those seeking asylum in Llantwit Major or the surrounding area in the Vale of Glamorgan, in particular but not exclusively by:

providing, or assist to provide, short or long term community financed accommodation;
support the provision of aid to refugees or those seeking asylum;
advancing their education and training so as to advance them in life and assist them to adapt within a new community;

Summary of the objects of the charity set out in its governing document

advance the education in general about the issues relating to refugees and to those seeking asylum;
the relief of sickness and financial hardship;
the relief of unemployment in particular by the provision of vocational and skills advice and support; and
working with, and supporting, organisations sharing any or all of the above charitable purposes.

Our key aims and objectives for the 2022-23 financial year were:

through Community Sponsorship, to support a family to establish their lives within our community;
to continue awareness raising of issues relating to refugees and asylum seekers;
to maintain our network of supporters largely through digital communications.

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The purpose of Croeso Llantwit is the support of refugee families in the Vale of Glamorgan through the Community Sponsorship Scheme as identified by the Home Office and the UNHCR under the Vulnerable Persons Resettlement Programme.

In November 2021, we welcomed a Syrian family (of mum, dad and four children) to Llantwit Major. Under the Sponsorship Scheme, we carry a responsibility to the Home Office and to the family for first two years of the family’s residence in the UK. The 2022-23 financial year sees the Charity carry out its responsibilities to the Syrian family, supporting the family to adjust to life in the UK within a local community, and carry out its responsibilities to the Home Office. Our activities in this financial year have been made possible through the hard work and commitment of the Charity’s volunteers, through their donations and fundraising, and also through grants received from The George Gibson Charitable Trust, The Lord Barnby’s Foundation and The Big Lottery.

To achieve the specific objectives set for the year, our activities contributing to the public benefit have focused on the following Objects of the Charity within the community of Llantwit Major:

Providing, or assist to provide, short or long term community financed accommodation:

With the support of our community of supporters, we have provided suitable accommodation for the family in Llantwit Major.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Support the provision of aid to refugees or those seeking asylum:

The Charity has continued to fund necessary expenditure in line with the requirements of the Government Community Sponsorship Scheme and the needs of the family. Our small Family Support Group of volunteers has also continued to give non-financial aid and assistance to the family while supporting them to become independent of us by the end of the two year Sponsorship commitment; this has involved supporting the family in activities such as dealings with the Department for Work and Pensions (DWP), and local schools, etc.. For key activities where understanding has been paramount, we have engaged the services of professional translators and interpreters.

Advancing their education and training so as to advance them in life and assist them to adapt within a new community:

We have supported the family to register their children with the Local Authority and the children are attending local schools where their English is benefiting from immersion in the language. Two members of the Family Support Group support the parents through liaising closely with the schools to ensure that the children receive the support to which they are entitled. The Charity is also providing additional interpretation services for the children attending the secondary school to provide greater support for their education. We are also supporting the adults in their acquisition of English. We have supported them to enrol on formal ESOL courses at local colleges, and we are fortunate to have ESOL teachers within our Family Support Team who are providing additional ESOL lessons within the family’s home. We also provide informal English learning opportunities through encouraging all members of the family to practice their English with us, with their neighbours and within the community. Through the regular meetings with the DWP, we will be able to support the adults to access Government-funded specific training to support them into employment as their English language skills increase.

Advancing the education in general about the issues relating to refugees and to those seeking asylum:

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We have maintained awareness of issues relating to refugees through periodic digital communications to our network of volunteers and supporters. We have continued to bring in new supporters, bringing issues to the attention of more people who share our commitment to providing assistance to families from the refugee camps and their environs.

The relief of sickness and financial hardship:

We have supported the family in registering with the local GP and dentist. In line with the Government’s commitment to the Resettlement Scheme, the family is entitled to Benefits and we have supported their application for Universal Credit, Housing Benefit and Child Benefit. We continue to support the adults in their meetings with the DWP while they request our support.

The relief of unemployment in particular by the provision of vocational and skills advice and support:

With the agreement of the DWP, the emphasis for the adults continues to be on learning English that will enable them to gain future employment and training. We have also guided the adults through the DWP’s Restart scheme that gives them access to professional advice and support in preparation for work. Through our contacts with local traders, we have supported the father in gaining some part-time work, and the mother has been involved in voluntary work in the local community’s Warm Spaces initiative over the winter months.

Working with, and supporting, organisations sharing any or all of the above charitable purposes:

We have continued to maintain our links with national and local government authorities involved in the Resettlement Scheme. We have also continued to liaise with other Welsh communities that are taking part in the Government’s Resettlement Scheme, continuing our learning from each other that will be of benefit families settling in our communities. We have maintained contact with a number of Syrian families in the South Wales area, building our understanding of how we can best support the family settling in Llantwit Major and supporting these other local families to feel increasingly at home in South Wales. These cross-cultural friendships are also now including the Syrian family in Llantwit Major.

In March 2023, a number of Llantwit Major organisations (including the Church and Football Club) and residents came together to counter a farright demonstration against refugees and asylum seekers. The far-right group had used the local government plans to provide accommodation for Ukrainian refugees in Llantwit as a reason to come to the town – the group was met by hundreds of local residents wanting to show Llantwit’s support for the plight of refugees and asylum seekers. While Croeso Llantwit was not officially an organisation supporting the counterdemonstration, a number of our leading volunteers were involved in showing the far-right group that their views were not welcome in our community.

Statutory declaration on regard to the guidance issued by the Charity Commission on public benefit:

At the time of registering Croeso Llantwit as a charity with the Charity Commission, the first trustees gave explicit consideration to the benefit aspect and public aspect of the public benefit guidance. Core to the purpose of Croeso Llantwit is the relief of need, including financial need, of a refugee family being resettled in the UK. It was also agreed that Croeso Llantwit should work in such a way as to bring benefit to the wider community through advancing awareness and education on issues facing

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refugees thereby building a more tolerant and understanding community. Furthermore, fund-raising events would be community-based helping to increase the sense of community within the town. All current trustees have read the guidance issued by the Charity Commission on public benefit.

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Additional details of objectives and activities (Optional information)

The support and participation of our network of volunteers has been essential to us remaining committed and able to welcome a family to our community. We have retained volunteers to work in a number of key areas, including:

Health and Safeguarding;
Communications and social media;
Housing;

You may choose to include further statements, where relevant, about:

Education;
- Language and Interpretation;
Family Support Team.
policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

As a result of our activities during the year:

A Syrian family seeking refuge has started to build a new life in a safe community.
Part way through the two year formal commitments of the Community Sponsorship Scheme, the Home Office is satisfied with progress to date.
We have maintained our network of supporters within the community - we have over 100 local residents who wish to be kept informed of progress and events; and we have over 50 active volunteers.
We have continued to raise awareness within the community of the purpose of the charity and of issues facing refugees.

Section E Financial review

The charity does not have an explicit reserves policy at present as we Brief statement of the have plans for the expenditure of funds which are now being charity’s policy on reserves implemented to support the family settle in our community.

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Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

During financial year 2022-23, our principal sources of new funding have been donations from individual members of the public.

Expenditure during 2022-23 has focused on:

translation and interpretation;
time-limited financial support for those essential but high cost services and items that enable a family to become established within our community.
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Susan Hybart Graham Benfield Position (eg Secretary, Chair, etc)[Secretary ] Chair Date 29 September 2023 29 September 2023

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					Charity Name	Charity Name	Charity Name									No	No	(if any)
					CROESO LLANTWIT											1178922

							Receipts andpayments accounts															CC16a
							For the period from		Period start date 01-04-2022					To			Period end date 30-03-2023
Section A Receipts and						payments
							Unrestricted funds			Restricted funds				Endowment funds				Total funds				Last year
						to the nearest		£		to the nearest		£		to the nearest £				to the nearest £			to the nearest £
A1 Receipts
Donations							1,238					-		-				1,238				3,850
HMRC Gift Aid							959					-		-					959			-
Receipts from sponsored family							1,386					-		-				1,386				-
UK Home Office Funding								-				-		-					-			3,808
								-				-		-					-			-

								-				-		-					-			-

								-				-		-					-			-

								-				-		-					-			-

	*Sub total*(Gross income for AR)						3,583					-		-				3,583				7,658

A2 Asset and investment sales,
(see table).
								-					-		-				-

								-					-		-				-				-

			*Sub total*					-					-		-				-				-


		*Total receipts*					3,583						-		-			3,583				7,658
A3 Payments
Administration ESOL House refurbishment Training House rental and running costs Volunteer expenses Sundries Translation/interpretation fees							- - - - 3,540 - 1,289 -				418 383 158 449 93 70 1,337			- - - - - - - -				418 383 158 - 3,989 93 1,359 1,337				806 85 2,151 69 6,384 411 5,669 2,575
								-				-		-					-
				**Sub total **			4,829				2,908			-				7,737				18,150
A4 Asset and investment
purchases, (see		table)
								-					-		-				-

								-					-		-				-
				**Sub total **				-					-		-				-				-


		*Total*	*payments*				4,829				2,908				-			7,737				18,150

	**Net of receipts/(payments) **				-		1,246		-		2,908			-			-	4,154		-		10,492
A5 Transfers between funds A6 Cash funds last year end							- 17,397				- 6,953			- -				- 24,350				- 34,842
	*Cash funds this*			**year end **			16,151				4,045			-				20,196				24,350

Section B Statement of	Section B Statement of	assets and liabilities at	assets and liabilities at	assets and liabilities at	assets and liabilities at	the end of the	the end of the	the end of the	the end of the	the end of the	period	period	period
							Unrestricted				Restricted				Endowment
Categories		Details					funds					funds			funds
							to	nearest £			to	nearest £			to nearest £
B1 Cash funds	Current Account							16,151					4,045		-

								-					-		-


								-					-		-

				*Total cash funds*				16,151					4,045		-
		(agree balances		with receipts	and payments account(s))	OK				OK				OK
							Unrestricted				Restricted				Endowment
							funds					funds			funds
	Details						to	nearest £			to	nearest £			to nearest £
B2 Other monetary assets								-					-		-

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	Details						Fund to which asset belongs				Cost (optional)				Current value (optional)
B3 Investment assets													-		-

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													-		-

													-		-

													-		-

	Details						Fund to which asset belongs				Cost (optional)				Current value (optional)
B4 Assets retained for the													-		-
charity’s own use													-		-

													-		-

													-		-

													-		-

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							Fund to which				Amount due				When due
	Details						liability relates				(optional)				(optional)
B5 Liabilities													-

													-

													-

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Signed by one or two trustees on behalf of all the trustees			Signature					Print	Name						Date of approval
								Tina Angove		(Treasurer)					29-09-2023

								Graham Benfield (Chair)							29-09-2023