## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 6 4 2021 **To** 5 4 2022
## Section A Reference and administration details
**Charity name**
Croeso Llantwit
**Other names charity is known by Registered charity number (if any)** 1178922 **Charity's principal address**
6 Colhugh Street Llantwit Major Vale of Glamorgan **Postcode** CF61 1RE
**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Tina Angove|Treasurer||First Trustee|
||Graham Benfield
OBE|Chair||First Trustee|
||Susan Hybart|Secretary||CharityTrustees|
||Drusilla Phillimore|||First Trustee|
||Christopher
Westoby|||Charity Trustees|
||Ellis Williams|||CharityTrustees|
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
CIO Foundation Constitution Type of governing document Registered 25 June 2018 (eg. trust deed, constitution)
Type of governing document
Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Apart from the first charity trustees, every trustee is appointed for a term of Trustee selection methods two years by a resolution passed at a properly convened meeting of the (eg. appointed by, elected by) charity trustees.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
The trustees have considered safeguarding issues as a risk and have put in place a Safeguarding Policy, which is reviewed annually, and a Safeguarding Officer.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
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## **Section C Objectives and activities**
The Objects of Croeso Llantwit are:
For the public benefit, the relief of need of those granted refugee status and their families and those seeking asylum in Llantwit Major or the surrounding area in the Vale of Glamorgan, in particular but not exclusively by:
- providing, or assist to provide, short or long term community financed accommodation;
- support the provision of aid to refugees or those seeking asylum;
- advancing their education and training so as to advance them in life and assist them to adapt within a new community;
- advance the education in general about the issues relating to refugees and to those seeking asylum;
## **Summary of the objects of the charity set out in its governing document**
- the relief of sickness and financial hardship;
- the relief of unemployment in particular by the provision of vocational and skills advice and support; and
- working with, and supporting, organisations sharing any or all of the above charitable purposes.
Our key aims and objectives for the 2021-22 financial year were:
- to continue awareness raising and maintaining our network of supporters largely through digital communications;
- to secure appropriate accommodation and finalise preparations for the arrival of a family;
- to secure final approval of our application from the Vale of Glamorgan Council and from the Home Office for resettlement of a refugee family;
- to welcome the family to our community.
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The purpose of Croeso Llantwit is the support of refugee families in the Vale of Glamorgan through the Community Sponsorship Scheme as identified by the Home Office and the UNHCR under the Vulnerable Persons Resettlement Programme.
In November 2021, we welcomed a Syrian family (of mum, dad and four children) to Llantwit Major. Under the Sponsorship Scheme, we carry a responsibility to the Home Office and to the family for first two years of the family’s residence in the UK. The 2021-22 financial year marks a new phase in the Charity’s journey, moving from fundraising and planning to supporting the family to adjust to life in the UK within a local community. Our activities in this financial year have been made possible through the hard work and commitment of the Charity’s volunteers, through their donations and fundraising, and also through grants received from The George Gibson Charitable Trust, The Lord Barnby’s Foundation and The Big Lottery.
To achieve the specific objectives set for the year, within the Welsh Government laws and guidance on Covid, our activities contributing to the public benefit have focused on the following Objects of the Charity within the community of Llantwit Major:
## _**Providing, or assist to provide, short or long term community financed accommodation:**_
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
In late summer 2021, we identified suitable accommodation in the heart of the Llantwit Major community which we secured on a rental basis. The accommodation was approved by the Vale of Glamorgan Council and the Home Office and thus we gained final approval to proceed. The house needed some minor adaptations to suit the needs of the family. In addition, a team of volunteers came together to freshen up the décor of the house, to tidy up the garden and to equip and furnish the house.
## _**Support the provision of aid to refugees or those seeking asylum:**_
In line with the requirements of the Government Community Sponsorship Scheme, we provided funds to the family upon their arrival in the UK to bridge the gap until Government benefits were in place. We ensured the family had sufficient and appropriate clothes to begin their new life in the UK during the winter. We also put a small Family Support Group of volunteers in place to give non-financial aid and assistance to the family in the early weeks and months; this has involved supporting the family in activities such as gaining orientation within the local area, setting up a bank account, attending meetings with the Department for Work and Pensions (DWP), etc.. For key activities where understanding has been paramount, we have engaged the services of professional translators and interpreters.
## _**Advancing their education and training so as to advance them in life and assist them to adapt within a new community:**_
We have supported the family to register their children with the Local Authority and the children are attending local schools where their English is benefiting from immersion in the language. Our project lead supports the parents through liaising closely with the schools to ensure that the children receive the support to which they are entitled. The Charity is also providing additional interpretation services for the children attending the secondary school to provide greater support for their education. We are also supporting the adults in their acquisition of English. We have supported them to enrol on formal ESOL courses at local colleges, and we are fortunate to have ESOL teachers within our Family Support Team who are providing additional ESOL lessons within the family’s home. We also provide informal English learning opportunities through encouraging all members of the family to practice their English with us, with their
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neighbours and within the community. Through the regular meetings with the DWP, we will be able to support the adults to access Government-funded specific training to support them into employment as their English language skills increase.
## _**Advancing the education in general about the issues relating to refugees and to those seeking asylum:**_
We have maintained awareness of issues relating to refugees through periodic digital communications to our network of volunteers and supporters. Despite the limitations of the Covid rules and guidance, we have continued to bring in new supporters, bringing issues to the attention of more people who share our commitment to providing assistance to families from the refugee camps and their environs. As soon as we received final approval from the Home Office, we ran refresher courses on cultural awareness and safeguarding for our volunteers. We also ran a session where volunteers were able to learn from the experience of another Syrian family who moved to South Wales; this session was invaluable in helping us to see settling in our community through someone else’s eyes.
## _**The relief of sickness and financial hardship:**_
We have supported the family in registering with the local GP and in receiving Covid vaccinations. We have also supported the family in receiving dental appointments. In line with the Government’s commitment to the Resettlement Scheme, the family is entitled to Benefits and we have supported their application for Universal Credit, Housing Benefit and Child Benefit. We continue to support the adults in their meetings with the DWP while they request our support.
## _**The relief of unemployment in particular by the provision of vocational and skills advice and support:**_
With the agreement of the DWP, the emphasis for the adults in the early months of their residence in the UK is on learning English that will enable them to gain future employment and training. In the meantime, volunteers are exploring local employment opportunities and engaging with owners of local small businesses.
## _**Working with, and supporting, organisations sharing any or all of the above charitable purposes:**_
We have continued to maintain our links with national and local government authorities involved in the Resettlement Scheme. We have also continued to liaise with other Welsh communities that are taking part in the Government’s Resettlement Scheme, continuing our learning from each other that will be of benefit families settling in our communities. We have maintained contact with a number of Syrian families in the South Wales area, building our understanding of what we may need to do to support the family settling in Llantwit Major and supporting these other local families to feel increasingly at home in South Wales. These crosscultural friendships are also now including the Syrian family in Llantwit Major.
## _**Statutory declaration on regard to the guidance issued by the Charity Commission on public benefit:**_
At the time of registering Croeso Llantwit as a charity with the Charity Commission, the first trustees gave explicit consideration to the benefit aspect and public aspect of the public benefit guidance. Core to the purpose of Croeso Llantwit is the relief of need, including financial need, of a refugee family being resettled in the UK. It was also agreed that Croeso Llantwit should work in such a way as to bring benefit to the wider community through advancing awareness and education on issues facing
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refugees thereby building a more tolerant and understanding community. Furthermore, fund-raising events would be community-based helping to increase the sense of community within the town. All current trustees have read the guidance issued by the Charity Commission on public benefit.
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## **Additional details of objectives and activities (Optional information)**
The support and participation of our network of volunteers has been essential to us remaining committed and able to welcome a family to our community. We have retained volunteers to work in a number of key areas, including:
- Cultural awareness training for volunteers;
- Health and Safeguarding;
- Fundraising;
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
- Communications and social media;
- Housing;
- Education;
- Preparation of basic information for the family on arrival;
- Language and Interpretation;
- Family Support Team.
In the spring of 2022, we held two coffee mornings for the family to meet the wider group of volunteers who had worked to make this happen.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
As a result of our activities during the year:
- A Syrian family seeking refuge has arrived in our community under the Government’s Resettlement Scheme and is building a new life in safety.
- We have maintained our network of supporters within the community - we have over 100 local residents who wish to be kept informed of progress and events; and we have over 50 active volunteers.
- We have engaged the Town Council and other local organisations in welcoming the family to the community.
- We have continued to raise awareness within the community of the purpose of the charity and of issues facing refugees.
## **Section E Financial review**
The charity does not have an explicit reserves policy at present as we **Brief statement of the** have plans for the expenditure of funds which are now being **charity’s policy on reserves** implemented to support the family settle in our community.
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**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
During financial year 2021-22, our principal sources of new funding have been donations from individual members of the public.
Expenditure during 2021-22 has focused on:
- preparing and making necessary adaptations to the accommodation;
- translation and interpretation;
- the required initial direct financial support for the family upon their arrival;
- time-limited financial support for those essential but high cost services and items that enable a family to become established within our community.
## **Section F Other optional information**
,
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Susan Hybart Graham Benfield **Position (eg Secretary, Chair, etc)**[Secretary ] Chair **Date** 19/10/22 19/10/22
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March **2012**
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**Charity Name No (if any) CROESO LLANTWIT 1178922**
**CC16a**
## **Recei ts and a ments accounts p p y**
**For the period** Period start date Period end date **To from** 01.04.2021 31.03.2022
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||
|---|---|---|---|---|---|
|**A1 Receipts**
Donations
**3,850**
UK Home Office for ESOL
**-**
UK Home Office void housingcosts
**-**
Local Authorityhousingbenefit
**-**
UK home Office for covid testing
**-**
Grant
**-**
HMRC Gift Aid
**-**
**-**
**3,850**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 3,850**
**A3 Payments**
Administration
House refurbishment
**-**
ESOL
**-**
House rental & running costs
**4,820**
Additional family support
**2,424**
Sundries
**2,701**
Training
Volunteer expenses
Translation/interpretation
**_Sub total_ 9,945**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 9,945**
**_Net of receipts/(payments)_ - 6,095**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**23,492**
**_Cash funds this year end_ 17,397**
**Unrestricted**
**funds**
**to the nearest**
**£**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**||**to the nearest £**
**-**
**1,700**
**964**
**600**
**544**
**-**
**-**
**-**
**3,808**
**-**
**-**
**-**
**3,808**
**806**
**2,151**
**85**
**1,564**
**-**
**544**
**69**
**411**
**2,575**
**8,205**
**-**
**-**
**-**
**8,205**
**- 4,397**
**-**
**11,350**
**6,953**
**Restricted**
**funds**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**3,850**
**1,700**
**964**
**600**
**544**
**-**
**-**
**-**
**7,658**
**-**
**-**
**-**
**7,658**
**806**
**2,151**
**85**
**6,384**
**2,424**
**3,245**
**69**
**411**
**2,575**
**18,150**
**-**
**-**
**-**
**18,150**
**- 10,492**
**-**
**34,842**
**24,350**||
|**Section B Statement of assets and**||**liabilities at the end of the period**||||
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**||**to nearest £**
**to nearest £**
**17,397**
**6,953**
**-**
**-**
**-**
**-**
**17,397**
**6,953**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Tina Angove(Treasurer)
Graham Benfield (Chair)
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|||
||Current Account|||||
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||||||Date of
approval|
||||Tina Angove(Treasurer)||19.10.2022|
||||Graham Benfield (Chair)||19.10.2022|