HERNE BAY EVANGELICAL FREE CHURCH
64, Sunnyhill Road, Herne Bay, Kent. CT6 8LU
www.hbefc.org.uk
Registered Charity number 1178886
Annual Trustees Report for year ended December 2021
Trust Information:
-
Name: Herne Bay Evangelical Free Church (within the Trust Deed governing the church premises, it is called “The Mission Hall”; also known colloquially as Sunnyhill Church), 64 Sunnyhill Road, Herne Bay, Kent. CT6 8LU
-
Registered Number: This church obtained registration as a charity with the Charity Commission on 21[st] June 2018, number 1178886.
-
Governing Documentation: Property Trust Deed – 8[th] August 1932; Church Constitution and Handbook both adopted by Members on 22nd January 2018.
-
Trustees: D. G. Wallis
-
Bankers: CAF Bank Ltd., 25, Kings Hill Avenue, Kings Hill, West Malling, Kent. ME19 4JQ
-
Independent Examiner: Mr. R. Hutton (Book Keeper and former Treasurer of Westover Evangelical Free Church)
Report:
The Trustees, who are the Church Elders, have pleasure in presenting this report for the year ended 31st December 2021. The information set out above, regarding the Trust, forms part of our report.
In compiling this report, the Trustees have in mind their duty to report on the benefits to the public and they have regard to the Charity Commission’s public benefit guidance published from time to time. The Trustees believe that they are fully compliant with their duty to have due regard to this public benefit guidance when exercising any powers or duties to which the guidance is relevant.
The purposes of the Church are:
the advancement of the Christian faith in accordance with the Basis of Faith, primarily but not exclusively, within Herne Bay, Kent and the surrounding neighbourhood; and
such other charitable purposes as shall, in the opinion of the members of the Church in general meeting, put into practice the Christian faith in accordance with the Basis of Faith, including but not limited to: the prevention and relief of need, hardship and sickness; the advancement of education; and the provision of community facilities;
provided that the advancement of such purposes must be undertaken in a manner that is consistent with the Doctrinal Distinctives and Ethical Statements as may be adopted and amended by the Church from time to time in accordance with the provisions of the Church Handbook.
With the partial relaxation of Government regulations and guidelines relating to the pandemic, in person Sunday evening services in church had been resumed and morning services were recommenced 2[nd] May 2021.
The ministry to our children also resumed in person on 2[nd] May 2021 with six children in attendance. Our Safeguarding Policy was in the process of being reviewed. However the agency that processed Disclosure and Barring Service (DBS) checks for us in the past had stopped providing this service. A new agency: Christian Safeguarding Services had been appointed and our Safeguarding Policy was in the process of being updated. All who work with our children would be required to have a new DBS check. A refresher course will be provided as soon as possible.
The Hampton Nursery School use our premises for five mornings each week during the academic year, agreeing to abide by the conditions set out in the licence dated 13[st] May 2021. The school has continued to use our premises albeit with their own restrictions. Some booklets were provided to the Nursery School staff for the older children at Christmas and to all children leaving for the Primary School in July. The Licence Fee had been partially restored to pre Covid rates but was still some 25% below what we would anticipate reflecting their current experience of class sizes.
The ministry to the residents at Tarry’s Care Home had been temporarily discontinued initially due to the government's restrictions placed on care homes. Additionally the Home’s management's own measures had changed making it difficult for our members to attend.
Our Pastor Keith Hoare was now in full remission from cancer and we are grateful to our Lord that he had been enabled to continue his ministry in the church to the end of September when he retired after 14 years of faithful service.
We are grateful to God that our new, Pastor Simon Buss, was able to commence his ministry effective from 1[st] October 2021. Services are held every Sunday at 10.30 am and 6.00 pm and our weekly Bible Study and Prayer meetings are on Wednesdays at 7.00 pm. All these meetings are open to the general public and any guests are warmly welcomed.
The end of year membership was eighteen.
A copy of our Year End Accounts compiled on the receipts and payments basis, is included at the end of this report. We are grateful to record God’s faithfulness to us over the year with a further increase in our resources as shown on this report. We have no reason to believe that the Covid 19 virus will have a detrimental effect on our finances.
New Trustees are automatically appointed by virtue of an individual being appointed as a Pastor and/or Elder of the church.
The numbers attending Sunday services are returning to some normality and over the last quarter, average attendance was:
| Adults | Children | Total | |
|---|---|---|---|
| Morning | 24 | 6 | 30 |
| Evening | 22 | 0 | 22 |
| [Source: Average of weekly counts of attendance] |
As at 31st December 2021 the church assets were:
Cash Cheque Account
£ (304.33)
Deposit Account £33,797.80 Total £33,493.47
Additionally the Church has other assets including a keyboard, chairs, communion table and chairs, and kitchen appliances etc. All such items are expensed at the time of acquisition and no individual asset exceeded £5,000.
The church has two properties – the manse and the buildings on the church premises. The market value of these properties is difficult to assess as there is no realistic market for churches and the manse is required for church use. However, the insured values are:
Average monthly General Fund income and expenditure during the year was:
Income £4,537.16 Expenditure £3,778.19
The Church Officers review monthly income and expenditure reports and the level of funds. There is no specific reserves policy but the aim is to hold a minimum of circa £20,000 to provide cover for exceptional expenses. This figure equates to approximately six months normal expenditure with the objective of retaining sufficient resources to meet anticipated requirements for the continuance of church activities and to maintain the property in good condition. The Trustees have no intention of over-spending and running into debt. Gifts are made to missionary organisations from our tithing of general undesignated income. The Trustees are not Custodian Trustees of any funds that come within the remit of this Trust.
There will be a need to carry out significant general maintenance work at the manse in 2022 and it is anticipated that it will be necessary to raise additional funds to cover the anticipated costs. Competitive quotes are being sought for this work. Currently our pastor is renting a house in Herne Bay at the church’s expense.
Expenses incurred in the direct performance of their responsibilities and reimbursed to the Trustees in the past year were:
| K. Hoare (Pastor) | £655.56 | (Nursery School Booklets £42.33, Zoom £100.72, Ink |
|---|---|---|
| £144.08, Other Stationery £55.51, Sunday Club Materials | ||
| £36.00, Website £199.18, Welfare £39.76, Hard Disc | ||
| £37.98) | ||
| S. C. Buss (Pastor) | £343.31 | (Study Books £64.35, Mileage £72.18, Train £33.70, |
| Conferences £45.00, Outreach Literature £32.30, Ink | ||
| £95.78) | ||
| D. P. Edwards (Treasurer) | £256.63 | (Church Maintenance £77.92, Manse Maintenance £15.00, |
| Manse Mower £85.00, Integral Cup Communion Cups | ||
| £70.09, Postage £4.88, Stationery £3.74) |
All such expenses are included in the monthly statements issued to all Trustees and to Church Members when business meetings are convened.
There have been no serious incidents or other matters that needed to be reported to the Charity Commission in the period under review.
Signed on behalf of the Trustees: David P Edwards D. P. Edwards, Trustee Dated: 2022
HERNE BAY EVANGELICAL FREE CHURCH
| **HERNE BAY EVANGELICAL FREECHURCH ** | **HERNE BAY EVANGELICAL FREECHURCH ** | **HERNE BAY EVANGELICAL FREECHURCH ** |
|---|---|---|
| Registered Charity Number 1178886 | ||
| Statement of Account for the year ended:31st December 2021 | ||
| SUMMARY: | 2021 | 2020 |
| General:OpeningBalance | 23,893.09 | 7,736.59 |
| Income | 54.445.93 | 48,169.76 |
| Expenditure | 45.338.33 | 32,013.26 |
| ClosingBalance | 33,000.69 | 23,893.09 |
| Missionary: OpeningBalance | 242.30 | 142.12 |
| Income | 5,300.48 | 5028.10 |
| Expenditure | 5,150.00 | 4,927.92 |
| ClosingBalance | 392.78 | 242.30 |
| Funds: General Fund | 33,000.69 | 23,893.09 |
| DesignatedFunds | 100.00 | 100.00 |
| MissionaryFunds | 392.78 | 242.30 |
| Total | 33,493.47 | 24,235.39 |
| Resources: CAF Bank(cheque account) | (304.33) | 40.71 |
| CAFGold (deposit account) | 33,797.80 | 24,194.68 |
| Total | 33,493.47 | 24,235.39 |
| ANALYSIS: General Fund | ||
| Income: Offeringsinc.GiftAid | 40,444.52 | 34,277.34 |
| Interest | 2.81 | 13.71 |
| Tax Refunds | 6,981.97 | 6,498.97 |
| ThankOffering | 0.00 | 0.00 |
| Nursery School LicenceFees | 6,560.00 | 6990.00 |
| Sundries | 456.63 | 389.74 |
| 54,445.93 | 48,169.76 | |
| Expenditure: | ||
| Visiting SpeakersFeesEtc. | 1,381.00 | 1,120.00 |
| Visiting SpeakersFeesDeclined | (291.00) | (602.00) |
| Pastor -Salary & Overheads | 21,450.00 | 20,052.00 |
| Pastor - Travel&Expenses | 170.23 | 12.48 |
| Outreach,PublicityEtc. | 467.03 | 452.17 |
| Sunday ClubExpenses | 326.87 | 139.29 |
| CleanersPay | 488.00 | 124.50 |
| Church: Electricity | 1,263.00 | 2,052.00 |
| Gas | 1,650.81 | 1,243.01 |
| Water/Sewerage | 671.20 | 785.38 |
| Insurance | 903.64 | 873.93 |
| Maintenance | 4,633.92 | 826.71 |
| Manse: Water/Sewerage | 991.00 | 878.00 |
| Council Tax | 1,785.79 | 1,849.97 |
| Energy | 145.00 | 0.00 |
| Insurance | 292.71 | 283.09 |
| Maintenance | 4,418.00 | 260.00 |
| Rent | 2,700.00 | 0.00 |
| PianoTuning | 55.00 | 0.00 |
| F.I.E.C. Annual Donation | 476.00 | 476.00 |
| ConferenceFees | 45.00 | 0.00 |
| Audit &Professional Fees | 360.00 | 355.00 |
| DirectAdministration Expenses | 440.47 | 421.63 |
| Fellowship &Welfare | 39.76 | 100.00 |
| TuesdayFellowship Support | 0.00 | 0.00 |
| Flower Displays | 48.00 | 6.00 |
| Sundries | 426.90 | 304.10 |
| 45,338.33 | 32,013.26 | |
| ANALYSIS: Missionary Fund | ||
| Income:Offeringsinc.GiftAid | 4,382.73 | 3,808.61 |
| Relief | 0.00 | 0.00 |
| Specific Gifts | 100.00 | 175.00 |
| Interest | 0.31 | 1.52 |
| Tax Refunds | 817.44 | 1,042.97 |
| Total Income | 5,300.48 | 5,028.10 |
| Expenditure: Planned Support | 4,250.00 | 4,450.00 |
| Other Disbursements | 900.00 | 477.92 |
| Total Expenditure | 5,150.00 | 4,927.92 |
| AverageWeeklyIncome | 863.99 | 735.79 |
| ExcludesInterest,Tax,ThankOffering,FIEC,LicenceFees & Sundries | ||
| Administration Expenses | 1,881.48 | 1,779.85 |
| Percentage of Total Income | 3.15% | 3.35% |
TOTAL TO tIATE GENERAL. 31.35J.78 18.137. 6.379.71 4.729.80 23,893.09 Z3,893. 54.445.93 41.420. 13.025.93 45.338.33 47.558.(K) 2,219.67 rJ.tm.69 T7,755.& 15,245.69 EV1rture 3.1B2.(X) 242.yj 242.CQ 5.3CII.48 4.585.LX) &15J.fKJ 4.6XI.C 3Y2.78 177.CQ 2.57 l.CO).( 392.78 715.48 {5CQ.001 21578 Closing Bglar 177.D) 33.(Xll.th 17.755.(1) 33.iXX) 69 17.755.LX1 15.245.89 IW.IYJ 10J.trJ 177. 21578 33.493.47 18.031(Xl 15.461.47 1304 331 339.(K) 1643.331 33.797 17.6YJ 16. I 8D 33.493 47 18,032.CM) 15.461 47 Ml(¥ry FuThJ 2.78 177.IXJ 447 1&031(t) RESOURCES: CAF Bar 1304.331 339.00 8.797.80 17.W3.trfi 13,493.47 18.032. In¢omo: Offeri5 Gdt AAI 5.$23.08 I1.{ o. 40.444.$2 252Q).iXI 15244.$2 2.81 2.81 981.97 6.W.C4) 21.97 Tax R•fih o. .rx) L 256.63 1CQ.LK) 8.560.L¥J 6.W.00 456.63 1,2rxi (x) 743.37 S4445.93 41420.co 13.025.93 Sundiie8 . Srethas. Fees Ete. ' Visrtt"rKJ SFakw8' F Der)knJ Pasior- S818ry & Chrt•Js 120.crfj 1.381.t 1291.1))) 21.49).CKI 21,3 (I) 17023 467 03 750. 326.87 488.CQ C t.263.C¥J 1.1.( l.W.81 I,.((1 671.20 2, rKI 1,019 291.CQ 2.rxi).c 1.7rJ). 25.IXI 251.77 282.97 23.13 18.CKI 197.C 1180.81 Outr&ach, PUblty E Sunday CW Exw Cleanir4J 125. 479.19 125. 240.IXI 910.(KI 4,633 92 S.4(K¢.(Ll 786.08 l.SXI 1.OJ).lJ) 1,785.79 1.5.( 145.LJJ 2.71 4.418. 2.7(KJ.c¥J .92 2tQ.LK) Mgn¥o". 194.ttj 197. 179.21 I145.)) 12.711 120.LTr) Plano TurfrvJ F_l.E.C. 0. 12,7C(s.Ixii 510.thj &"ft Day conferen F¢e¥ 45. 455.00 140.CKJ 140.471 139.761 112. 37. 440.47 39.76 Fell¢sh & Well¥• 1&).ILI 426 355 L¥J 45.338 33 47.556. 112. 171.9) 2,219.67 4.729. 3.t82.C 4.w.rJ 1760.co 1.622.n 1,IXQ.IXJ {1,cm.cxJi 15.(tJ Rdief Interest O_31 817.44 810.00 s.3.48 4.585.c4J 0.31 S12.57 715.48 Planwl S 4.2X¢.(K) 3,69).LXJ 0. 1,(LKI.IKJ 4.650.00 (6CKJ 00} 100.(NJ &37.98 326 (K) 213.13 3.10% 123.25 1.881.48 3.15% 7,0.[) 2,4CiI.to 1,9YJ. 109.12 120. 1.310.LI)
CHARITY COMMISSION Independent examinerfs report on the accounts Section A Indtspeiident Examiner s Report m8mb•rn of rRcC r) Ce. 31st. 2011 ¢artty rthe Tru) forth& yaar ended l) ecQWN Z I I I re1 in rw crf my pXamwwli of the T$ a(x1)U ([[ uThJer s8CtM)n 145 2011 A( arKI in cTrIng out my eyHnln8tk)n, I Jer 145(5Xb) ot the A( qualificatson(s) or body ER Oct 2018
(If any): Address: ROA Section B Disclosure Only complete st the examiner needs to hh1h1 material matters ol GOnGein (see CC32. IrKlependent examination of charity accounts.. directions and gUKlan frx examin8rs}. Give here brief details of any itoms that th• examlner wlshes to dlsclose. k4/A IER O¢t 2018