JazzLeeds
Charity number 1178875
Annual Report and Financial Statements for the year ended 30 September 2022
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JazzLeeds
Annual Report and Financial Statements for the year ended 30 September 2022
| Contents | Page |
|---|---|
| Trustees' report | 2 to 5 |
| Examiner's report | 6 |
| Receipts and payments account | 7 |
| Statement of assets and liabilities | 8 |
| Notes to the accounts | 9 to 10 |
Prepared by West Yorkshire Community Accountancy Service CIO
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JazzLeeds
Trustees' report for the year ended 30 September 2022
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Steve Crocker Jamil Sheriff Rosemary Holmes Steve Ross Karen Gourlay Ramesh Narayanan
Charity number 1178875 Registered and principal address Bankers 11 Gledhow Park Drive HSBC Leeds 33 Park Row LS7 4JT Leeds LS1 1LD
Appointed 19 January 2022 Registered in England and Wales
Independent examiner
Katy Sargeant ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 21 June 2018.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed at a properly convened meeting of the trustees.
Objectives and activities
The charity's objects
To promote, improve, develop and maintain public appreciation of music in jazz and similar genre by:
(i) the presentation of high quality artist's work in the city of Leeds and farther afield if necessary; (ii) engaging individuals through music in order to develop their interests, skills, capacities and capabilities, and thereby providing recreational and leisure time activity in the interests of social welfare, well-being and promotion of community cohesion.
(iii) such other means at the trustees discretion.
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JazzLeeds
Trustees' report (continued) for the year ended 30 September 2022
Objectives and activities (Continued)
The charity's main activities
JazzLeeds is a volunteer led organisation providing an extensive and sustainable programme of Jazz, associated music events and related community activities. JazzLeeds encourages and develops the local music and creative arts scene, supports new jazz activities, including promoting European and International collaboration and develops new audiences for jazz.
Public benefit statement
In setting our objectives and planning our activities our JazzLeeds trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the promotion of the arts and culture, the promotion of volunteering and the advancement of education.
As a charity, one of JazzLeeds aims is to use live music to bring communities together and promote well-being.
Achievements and performance
The chairs report has been provided. The report was approved by the trustees at the meeting held on 23 November 2022.
We had an extremely active and successful year, meeting our aims and objectives. For the first 3 months, venues were open but with restricted numbers due to Coivd. Venues finally opened up again with no restrictions for the beginning of 2022 onwards.
We programmed 114 musical performances, 18 of these were our international jazz evening with an additional 17 Leeds based support bands At Leeds Jazz Festival in June we promoted 16 live performances and at Chapel Allerton Arts festival in September a further 10 performances.
We also put on 53 Sunday afternoon and Rush Hour Jazz gigs. Of these, 10 were participatory events (jazz cafés) 20 were free, or pay as you feel events including 11 “Rush Hour jazz” gigs in the Seven Arts bar, 22 were concerts featuring new or “emerging artists” including our “College Collection” concerts and support bands from Leeds Conservatoire and 5 concerts were by community bands playing in the open air “Courtyard Jazz” summer series at Seven Arts
With the return of live performances we ceased offering livestreaming of our concerts; we did however make extensive use of filming concerts for our JazzLeeds You Tube site.
Two of our conerts had to be cancelled due to Covid illnesses.
Audiences 2021-22
These are challenging times. Since January 2022 restrictions on audience numbers were lifted. Some of our audience are still shielding however, or have just got out of the habit of going out to live music, but everyone is now facing steep rises in the cost of living. Attendances during the year were only around 80% of pre Covid 2019 levels.
Average paid attendance 2021-22 at our evening concerts was 68, and for our Sunday afternoon events it was 49. We have however had a higher proportion of younger (25 and under) people attending as part of our audiences. Donations to our “pay as you feel” events have been continued to be very generous – people have recognised the difficult situation musicians and venues are in and have wanted to help.
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JazzLeeds
Trustees' report (continued) for the year ended 30 September 2022
Highlights of 2021-22
Highlights of the year included two performances of the Nikki Iles Jazz Orchestra in October, a superb celebration of Nikki’s music. We also had a return of overseas jazz stars including percussionist Ari Hoenig, sax players Ben Wendel, Greg Abate and Joel Frahm and guitarist BD Lenz. We had our first joint presentation with the Howard Assembly Room of Izzy Barratt’s “Interchange” which was recorded by BBC Radio 3’s J to Z. The Cookridge Street tent where we promoted two days as part of the Leeds Jazz Festival was a huge success as were the Swing Dance, Silent Movie and Regent Street jazz Sunday events of the Chapel Allerton Festival – these were also our first ventures into mixed media - film and dance.
Funding
Overall we had an operating surplus on our ticketed concerts of £4,275 - entirely due to Seven Arts being awarded Government Cultural Support funding and hence us not having to pay room hire charges for the whole year, and tech charges for a large part of the year. This cost in a normal year would have amounted to over £5,000; these cost payments resumed from November 2022.
We received a further year of Arts at Leeds funding (£4,000) and specific funding support from a main grant from Leeds Inspired of £5,750 for the Jazz Festival/ Jubilee celebration in June. This funding allowed us to put on more events than we would have usually in the summer months and to pay for the costs of bands playing during the two days of the Cookridge Street Leeds Jazz Festival tent.
NJP Internship scheme
We had support from two paid interns as part of the Northern Jazz Promoters internship scheme – Ben Gilbert (full year from October 2021 to September 2022) and Oliver Bolton (November 2021, resigned in July 2022). The intern scheme had a notable success, the Arts Council Funded tour by Marco Woolf; the interns also helped us run the two festival concerts, and improved our Social Media. Due to the management challenges the scheme presented we will not be repeating the scheme in following years.
Part 2: Looking Forward
We are celebrating our 15th year this year (2022/23). We will be promoting events as part of the 2023 Leeds Jazz Festival (25-30 May) and the Chapel Allerton Arts Festival in September (1-3 2023) and more generally during the 2023 Leeds Year of Culture where we hope to extend the reach of our jazz performances to other parts of the city.
As part of our JazzLeeds strategy we are undertaking our first jazz education programme with Roundhay School in autumn 2022 led by Dave Evans; if it proves successful we will look to extend this into 2023.
Our main venue remains as Seven Arts, although they too have their challenges – it is now only open Wednesday to Sunday and they no longer prepare and serve their own food. Our previous second venue, Inkwell, has now returned under new management this autumn, now called “Northlight”. Our instrumental workshops led by Dom Moore (and our JazzLeeds piano) have now returned there fortnightly on Sunday mornings and the Jazz choir led by Tessa Smith started there on 7 November 2022 on Monday evenings.
JazzLeeds will be undertaking another joint promotion with the Howard Assembly Room, on Saturday 26 November with Andy Sheppard/Espen Eriksen Trio, and this has sold out.
JazzLeeds regular programme
The programme between October 2022 and Easter 2023 is attached as Appendix 2 . We have kept to the same level of events as previously and have even expanded in two areas - the successful Rush Hour jazz events will now be fortnightly rather than monthly and we will be starting regular jazz jam sessions, monthly at Northlight.
Beyond Easter we will have to consider whether we can maintain such a full programme however with the challenges we have to face.
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JazzLeeds
Trustees' report (continued) for the year ended 30 September 2022
Summary and conclusion
The key issue is the current economic situation. Audiences in the autumn of 2022 appear to have fallen sharply - they have averaged 47 for evenings and 47 for Sundays. We will continue to face rising costs and falling audience levels making life increasingly difficult when we rely so heavily on ticket sales to survive. We will need to look towards a bid into the Arts Council England Thriving Communities Fund to support future losses on live gigs.
Our aim continues to be to encourage and entertain audiences through our concerts as well as providing work for freelance musicians and an educational programme for community musicians. Financial care and vigilance must be the key watchwords however
Financial review
The net receipts for the year was £1,263, including net receipts of £4,263 on unrestricted funds and net payments of £3,000 on restricted funds.
Reserves policy
The charity's free reserves, at the year end were £46,506.
We have a working policy that our reserves will stay at least at the level of 6 months (50%) of annual income. We have set this for guidance in the short term as we recover from the impact of Covid and face the current economic challenges. The level reserves is regularly reviewed, and we are aware that current reserves are significantly higher than the minimum target, at around 12 months worth of income. There are still fluctuations in audience numbers and therefore ticket revenue, and therefore we are comfortable that the reserves remain at a higher level in the short to medium term.
In addition, JazzLeeds has started to a number of smaller education projects in local schools, to increase participation from pupils who are not from a musical background, and the reserves are being used to fund these, as well as providing the ability to match fund grant applications for further projects.
Approved by the board of trustees on 10/05/2023
S A Crocker (Trustee)
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JazzLeeds
Independent examiner's report to the trustees of JazzLeeds
I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 September 2022, which are set out on pages 7 to 10.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Katy Sargeant ACA
10/05/2023
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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JazzLeeds
Receipts and payments account for the year ended 30 September 2022
| Notes 2022 Unrestricted funds £ Receipts Grants and donations (2) 2,450 Sales and fees 40,652 Bank interest 13 Total receipts 43,115 Payments Artists' pay 30,706 Artists' expenses 720 Venue payments 800 Technical payments 590 Printed marketing 3,795 Social media marketing 353 PR 198 Subscriptions 260 Insurance 287 Accountancy and Independent examination 474 Other fees and travel 280 Bank charges 77 Equipment purchase 312 Total payments 38,852 Net receipts / (payments) 4,263 Transfers between funds - Net movement in funds 4,263 Fund balances brought forward 42,243 Fund balances carried forward (3) 46,506 |
2022 Restricted funds £ 5,750 - - 5,750 5,750 - - - 849 779 - - - - 1,372 - 8,750 (3,000) - (3,000) 3,000 - |
2022 Total funds £ 8,200 40,652 13 48,865 36,456 720 800 590 4,644 1,132 198 260 287 474 1,652 77 312 47,602 1,263 - 1,263 45,243 46,506 |
2021 Total funds £ 8,632 15,406 - 24,038 15,391 518 - 419 273 1,832 16 55 284 480 - - - 19,268 4,770 - 4,770 40,473 45,243 |
|---|---|---|---|
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JazzLeeds
| Statement of assets and liabilities as at 30 September 2022 2022 Unrestricted £ Cash funds Cash at bank 46,502 Cash in hand 4 Total cash funds 46,506 Assets retained for the charity's own use Yamaha upright piano Yamaha PA i-Zettle card reader Liabilities Independent examination |
2022 Restricted £ - - - |
2022 Total £ 46,502 4 46,506 2022 £ 480 480 |
2021 Total £ 45,241 2 45,243 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 10/05/2023
S A Crocker (Trustee)
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JazzLeeds
Notes to the accounts
for the year ended 30 September 2022
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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JazzLeeds
Notes to the accounts continued
for the year ended 30 September 2022
| 2 Grants and donations Leeds City Council (LCC) Donations 3 Restricted funds LCC Arts@Leeds LCC Leeds Inspired Fund name LCC Arts@Leeds LCC Leeds Inspired |
2022 2022 2022 2021 Unrestricted Restricted Total Total funds funds funds funds £ £ £ £ 1,000 5,750 6,750 8,432 1,450 - 1,450 200 2,450 5,750 8,200 8,632 Balance b/f Incoming Outgoing Transfers Balance c/f £ £ £ £ £ 3,000 - 3,000 - - - 5,750 5,750 - - 3,000 5,750 8,750 - - Purpose of restriction ARG Restart grant towards recovering activities post-COVID-19 Towards the costs of JazzLeeds Festival 2022 |
|---|---|
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
| Name of trustee Reason Legal authority Jamil Sheriff Performance fees Governing document Ben Gilbert Performance fees Governing document |
2022 £ - - - |
2021 £ 140 50 190 |
|---|---|---|
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