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2021-09-30-accounts

JazzLeeds Annual Report 2021

This report covers a number of different aspects of the JazzLeeds year up to the end of September 2021.

The Covid pandemic has continued to make it a difficult year for everyone involved in live music. During the previous year (2020) despite intermittent lockdowns we managed to still put on 34 live bands, 18 online video programmes and 4 radio presentations.

We were locked down again totally between November 2020 and May 2021 but since then restrictions have gradually been lifted and we’ve returned with 50 live music events - 39 concerts, six community jazz cafes and five “Rush Hour Jazz” gigs in the Seven Arts bar. The events included the JazzReset21 Festival in July and the Jazz and Blues Picnic in September. The majority of the bands were from the Northern regions but we also held a number of national and international concerts too.

Our main venue through all this has been Seven Arts Leeds. With Inkwell no longer available we moved our workshops and some jazz sessions down to the Café at Meanwood Valley Urban Farm. This has been a venue for folk music and they were more than willing to welcome live jazz there too.

2021 live music series

These were all live concerts held either in the main room at Seven Arts to a limited audience, or (during August) pay as you feel events outside in the courtyard

JazzLeeds Reset Festival July 17-18 July

With number restrictions still very much in place we decided to hold a low key JazzLeeds Festival as a two-day event, rather than attempt to put on something more major at City Centre venues. The two day festival was held both inside and in the courtyard at Seven Arts. The festival was a sell-out; the courtyard events were a particular success, aided by some excellent weather.

Chapel Allerton Arts Festival and the Jazz Picnic 1-5 September 2020.

The Chapel Allerton Festival was “on tour” this year and we were pleased to participate with two evenings at Seven Arts and another Jazz and Blues picnic at Gledhow Sports Club. This was a spectacular success with nearly 500 tickets sold, stalls, four excellent bands, a really appreciative audience, a helpful venue and some lovely weather. We will do it again!

We held six community Jazz Cafés - at Seven Arts on 6 Jun, 4 July, 11 July, and 10 October with two more at our new venue - Meanwood Valley Barn Café on 14 August and 11 September – a chance for many local musicians to play/sing.

We also held five rush hour jazz events in the Seven Arts Bar with guests John Quinn 02 June Brendan Duffy 07July John Scully 04 August Eliot Richards 01 September and Will Howard 06 October and the JazzLeeds

trio.

Thanks

Many thanks are due - to Seven Arts for allowing us to put the gigs on there, and waiving room hire and tech costs, to Gledhow Sports Club who hosted our Jazz and Blues picnic, to Chapel Allerton Arts Festival for restarting the festival this year, to Leeds Inspired and Arts at Leeds for funding us, to Music Leeds and Jazz North for their encouragement, to our Board of Trustees who have offered advice and guidance, and last but not least to our jazz volunteers and supporters - we couldn't have got though the year without them.

Steve Crocker Chair JazzLeeds Trustees October 2021

JazzLeeds

Charity number 1178875

Annual Report and Financial Statements

for the year ended 30 September 2021

JazzLeeds

Annual Report and Financial Statements for the year ended 30 September 2021

Contents Page
Trustees' report 2 to 3
Receipts and payments account 4
Statement of assets and liabilities 5
Notes to the accounts 6 to 7

Prepared by West Yorkshire Community Accounting Service

1

JazzLeeds

Trustees' report for the year ended 30 September 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Steve Crocker Chair Jamil Sheriff Rosemary Holmes Steve Ross Ben Gilbert Resigned October 2021 Karen Gourlay

Charity number

The charity was registered with the Charity Commission for England and Wales, number 1178875, on 21 June 2018.

Principal address Bankers 11 Gledhow Park Drive HSBC Leeds 33 Park Row LS7 4JT Leeds LS1 1LD

Accountants

West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 21 June 2018.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed at a properly convened meeting of the trustees.

Objectives and activities

The charity's objects

To promote, improve, develop and maintain public appreciation of music in jazz and similar genre by: (i) the presentation of high quality artist's work in the city of Leeds and farther afield if necessary; (ii) engaging individuals through music in order to develop their interests, skills, capacities and capabilities, and thereby providing recreational and leisure time activity in the interests of social welfare, well-being and promotion of community cohesion.

(iii) such other means at the trustees discretion.

2

JazzLeeds

Trustees' report (continued) for the year ended 30 September 2021

Objectives and activities (Continued)

The charity's main activities

JazzLeeds is a volunteer led organisation providing an extensive and sustainable programme of Jazz, associated music events and related community activities. JazzLeeds encourages and develops the local music and creative arts scene, supports new jazz activities, including promoting European and International collaboration and develops new audiences for jazz.

Public benefit statement

In setting our objectives and planning our activities our JazzLeeds trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the promotion of the arts and culture, the promotion of volunteering and the advancement of education.

As a charity, one of JazzLeeds aims is to use live music to bring communities together and promote well-being. The lockdown has caused high levels of anxiety and depression amongst both our audiences and musicians. Our survey (June 2020) found that around half of our regular audiences were unwilling to attend indoor concerts. When possible we have tried to provide opportunities for both listening to, and playing music. We have tried to bring people together, providing some social interaction, albeit at a distance. We believe that over the summer we were the only jazz group in the north who were able to present live performances. A small "bubble" of volunteers organised and ran these concerts. The enthusiasm and joy with which gigs were received had a very positive impact on all involved.

Achievements and performance

The Covid pandemic has continued to make it a difficult year for everyone involved in live music. During the previous year (2020) despite intermittent lockdowns we managed to still put on 34 live bands, 18 online video programmes and 4 radio presentations.

We were locked down again totally between November 2020 and May 2021 but since then restrictions have gradually been lifted and we’ve returned with 50 live music events - 39 concerts, six community jazz cafes and five “Rush Hour Jazz” gigs in the Seven Arts bar. The events included the JazzReset21 Festival in July and the Jazz and Blues Picnic in September. The majority of the bands were from the Northern regions but we also held a number of national and international concerts too.

Financial review

The net receipts for the year were £4,770, including net receipts of £720 on unrestricted funds and net receipts of £4,050 on restricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £42,243.

The JazzLeeds policy is to keep three months of turnover in reserve for unplanned events: currently we exceed this amount.

Signed on behalf of the board of trustees on 11 May 2022

Stephen Crocker (Trustee)

3

JazzLeeds

Receipts and payments account

for the year ended 30 September 2021

Notes
2021
Unrestricted
funds
£
Receipts
Grants and donations
(2)
3,200
Sales and fees
15,406
Fundraising
-
Interest
-
Total receipts
18,606
Payments
Artists' pay
(3)
14,009
Artists' expenses
518
Venue payments
-
Technical payments
419
Printed marketing
273
Social media marketing
1,832
PR
16
Bank and vendor charges
-
Subscriptions
55
Insurance
284
Equipment purchase
-
Accountancy and Independent examination
480
Total payments
17,886
720
Fund balances brought forward
41,523
Fund balances carried forward
(4)
42,243
Net receipts / (payments)		 2021
Restricted
funds
£
5,432
-
-
-
5,432
1,382
-
-
-
-
-
-
-
-
-
-
-
1,382
4,050
(1,050)
3,000		 2021
Total
funds
£
8,632
15,406
-
-
24,038
15,391
518
-
419
273
1,832
16
-
55
284
-
480
19,268
4,770
40,473
45,243		 2020
Total
funds
£
6,500
18,263
891
5
25,659
15,712
303
768
437
1,667
1,055
638
264
240
276
135
480
21,975
3,684
36,789
40,473

4

JazzLeeds

Statement of assets and liabilities
as at 30 September 2021
2021
Unrestricted
£
Cash funds
Cash at bank
42,241
Cash in hand
2
Total cash funds
42,243
Other monetary assets
Leeds Inspired grant 2021 final payment
Assets retained for the charity's own use
Piano upright yamaha U1 piano at Inkwell
Yamaha stage pas PA system with two microphones
i-Zettle card reader and phone
Liabilities
Accountancy
Approval of the accounts		 2021
Restricted
£
3,000
-
3,000		 2021
Total
£
45,241
2
45,243
£
153
£
432		 2020
Total
£
39,846
627
40,473

The financial statements were approved by the board of trustees on 11 May 2022

Stephen Crocker (Trustee)

5

JazzLeeds

Notes to the accounts

for the year ended 30 September 2021

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

6

JazzLeeds

Notes to the accounts continued

for the year ended 30 September 2021

**2 ** Grants and donations 2021 2021 2021 2020
Unrestricted Restricted Total Total
funds funds funds funds
£ £ £ £
Arts Council - - - 2,500
Leeds City Council (Arts@Leeds) 3,000 3,000 6,000 4,000
Leeds Inspired - 2,432 2,432 -
Donations 200 200 -
3,200 5,432 8,632 6,500
**3 ** Restricted funds
Leeds Inspired 2020
Leeds Inspired 2021
Arts@Leeds		 Balance b/f
£
(1,050)		 Incoming
£
1,050
1,382
3,000		 Outgoing
£
-
1,382
-		 Transfers
£
-
-
-		 Balance c/f
£
-
-
3,000
(1,050) 5,432 1,382 - 3,000
Fund name
Leeds Inspired 2020
Leeds Inspired 2021
Arts@Leeds		 Purpose of restriction
Towards the Jazz Picnic in September 2020
Towards the JazzLeeds Reset21 Festival
ARG Restart grant towards recovering activities		 post-COVID-19

4 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

Name of trustee
Reason
Legal authority
Jamil Sheriff
Performance fees
Governing document
Ben Gilbert
Performance fees
Governing document		 2021
£
140
50
190		 2020
£
-
-
-

No trustee received any other remuneration or benefit during this or the previous year.

7