**AGE CONCERN PETERSFIELD AND DISTRICT**
**REGISTERED CHARITY NUMBER 1178837**
## **ACCOUNTS**
**FOR THE YEAR ENDED 31 MARCH 2025**
**AGE CONCERN PETERSFIELD AND DISTRICT**
## **REGISTERED CHARITY NUMBER 1178837**
## **ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025**
**Page CHARITY INFORMATION .............................................................................................................................. 3 TRUSTEES ANNUAL REPORT ....................................................................................................................... 4 INDEPENDENT EXAMINERS REPORT ....................................................................................................... 7 STATEMENT OF FINANCIAL ACTIVITIES ................................................................................................. 8 BALANCE SHEET .............................................................................................................................................. 9 NOTES TO THE ACCOUNTS ........................................................................................................................ 10 DEPARTMENTAL ANALYSES ..................................................................................................................... 14**
Page 2 of 16
**AGE CONCERN PETERSFIELD AND DISTRICT**
## **CHARITY INFORMATION**
Trustees: Mrs R Bishop (Chair) Mr Luc Blais (Hon Treasurer) Mr P Rush Mrs Beverley Fyfe Principal Officers: Mr L Seymour (Finance Officer) Mrs S Rocher (Manager) Charity Number: 1178837 Principal Office: Age Concern Petersfield and District The Winton House Centre 18 High Street Petersfield Hampshire GU32 3JL Independent Examiner: Mr G R Beer MA (Cantab) FCA 4, Chilgrove House Marden Way Petersfield Hampshire GU31 4PU Bankers: Lloyds Blackheath London BX1 1LT
Page 3 of 16
**AGE CONCERN PETERSFIELD AND DISTRICT**
## **TRUSTEES ANNUAL REPORT**
## **FOR THE YEAR ENDED 31 MARCH 2025**
## History, objectives and activities of the Trust
Age Concern Petersfield and District is an independent charity and its aim is to promote and encourage the welfare of older people in and around Petersfield, in the area of East Hampshire.
The original Charity was formed over sixty years ago. Since its inception the Trustees had always placed great value on providing practical services which meet the needs of older people and enable them to continue to live independently in their own homes. On 18 June 2019, a new charity was formed as a Charitable Incorporated Organisation (CIO) with the same name and aims as the original charity. The latter ceased activities on 31 October 2019 and on that date all assets and liabilities were transferred to the CIO.
## Management and governance arrangements
The governing document provides for a minimum of 3 and a maximum of 12 trustees. Were there a requirement for new trustees, these would be selected and appointed by the current trustees. The chair of trustees is responsible for the induction of any new trustee which involves awareness of a trustee’s responsibilities, the governing document, administrative procedures and the history and philosophical approach of the charity. A new trustee would receive copies of the previous year’s annual report and accounts and a copy of the Charity commission leaflet “The Essential Trustee: What You Need to Know”.
The trustees annually review the risks that the charity faces. To date these have mainly related to investment management. There are also minor areas of risk relating to employing staff which have been covered by proper procedures and insurance.
## Achievements and Performance of the Trust
Our 60[th] Birthday party last August was well attended and much enjoyed by Trustees, Staff, Clients and many Volunteers – with a distinct feeling of companionship and community- it indicates that ACP is doing quite a good job in Petersfield.
Change is constant and we have addressed the concept in the last year. Our Services have expanded to include more emphasis on physical and mental health – Chatty café, Bobby’s Chair Based Exercise classes and Check in and Chat becoming more popular. Our programme of outings has lengthened and widened under Kym’s supervision to include Winter trips – choices to suit different tastes and pockets. Luckily, we have been able to find both Drivers and Escorts and the use of Harting mini-bus has enabled ACP to welcome more people to our community. Wednesday shopping trip clients have transformed into a supportive group, realising one of ACP’s long term goals. While some of our Drivers have retired (and we thank those for their time and dedication) others have come forward, happily accepting the MIDAS training which if offered. Our twice yearly Drivers’ meetings are a vital part of the Organisation and our Trustees note carefully any subsequent suggestions or improvements. Our present mini-bus, Elsa, is getting to be quite an old girl now but at the moment, there are no plans to replace her – we haven’t seen anything we like better!
Lunch club in the Community Centre continues to thrive with Marian at the helm. A waiting list suggests larger premises are needed but an investigation into alternative premises in the town proved unsuccessful and we continue to seek a solution. Our IT tutoring at Winton House is a steady, valued service and Help at Home, under Kym’s leadership and in a challenging market, quietly provides quality support to many in the area. The Annual Christmas ACP events (Guildford Carol Service, the Sinah Warren Lunch and our own Lunch and Party are particularly well- attended, again often with a waiting list.
Page 4 of 16
## **AGE CONCERN PETERSFIELD AND DISTRICT**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 (cont’d)**
The October AGM was also well-attended. We said goodbye to Trustee Maroulla Sullivan, thanking her for her diligent and valuable advice. The Board of Trustees (Peter and myself) welcomed Luc Blais and Beverley Fyfe, both of whom bring considerable experience and knowledge of the Charity sector. We extend huge thanks as always to Sheridan for her excellent managerial and organizational skills and to Leo for keeping an expert and sharp eye on our Finances. Staff Appraisals are robustly maintained and DBS checks are due in the coming months as is current Dementia Training awareness and Safeguarding. Policies and Procedures are regularly updated.
Trustee meetings (averaging at 5 per year) give us the opportunity to revise. assess and innovate for the future. Agenda items have covered defining our geographical areas for service provision and the subsequent new pricing bands, updating our IT system, exciting ideas for fundraising and fresh ideas to attract new clients. Above all, we aim to maintain the highest standards, professionalism and value for money for those in Petersfield who use our services.
## Financial Review, Investment Policy and Reserves
The charity continues to be financially dependent on voluntary donations, legacies, investment income, investment growth and income from operations to sustain its activities. Interest rates have decreased over the period and investment income has reduced slightly, returning 3.25% over the year. In this reporting year, the charity received a very generous legacy of £10,000 from the estate of Joy Easlick. The charity received no grant funding. Donations and gifts totalled £13,490 for the year.
The trustees have set a policy that the Expendable Endowment should be invested to maximize the total return (capital growth plus income) with a medium level of risk. The income from investments was £6,676. The capital value of the investments decreased by £5,832, reversing some of the previous year’s gains. At the beginning of the year 1[st] April 2024, the value of investments was £177,925 and at 31[st] March 2025 it was £197,593. The difference is accounted for by net additions to investment funds to the value of £25,500 in the year (see Note 8 on page 12).
Total return from the Expendable Endowment is split between funds retained as capital and funds used as income. Although the trustees have the power to spend the Expendable Endowment, the investment of capital is the only source of ongoing income and so the fund is invested with the objective of ensuring that the Expendable Endowment retains approximately its real value in the medium term. This approach means the money available to spend as income can fluctuate.
Operational costs have increased by 26% to £71,945 for the year (£57,074 for 2024), and this is a reflection of the creation of an additional role of the minibus manager and increasing staff costs generally. Net resources expended were £26,573 (net income resources were £63,693 in 2024). At the end of the year total funds were £207,187 (£234,710 for 2024).
## Reserves Policy
Unrestricted funds are needed:
- a. To provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice and
- b. To cover administration fund-raising and support costs without which the charity could not function.
The trustees consider it prudent that unrestricted reserves should be sufficient:
- a. To cover one year’s administration, fund-raising and support costs and
- b. To cover 100% of the cost of subsidising the charity’s services for one year.
Page 5 of 16
##
##
##
##
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025**
|**Incoming Resources**
Note
Donations gifts & legacies
Council Grant
Fees
Other Contributions
Investment Income
8
Investment Gains/(Loss)
Total resources incoming
**Resources Expended**
Luncheon club
Minibus service
Computer Club
Help at Home
Christmas Party
Administration
Let’s Get Moving
Total resources expended
**Net Income resources/(resources**
**expended)**
Gross transfer between Funds
Funds brought forward at 1 April
2024
10
Funds carried forward at 31 March
2025
10|Unrestricted
Funds
£
12,616
-
32,120
424
212
-
45,372|Restricted
Funds
£
874
1,339
-
-
53
-
2,266|Expendable
Endowment
Funds
£
-
-
-
-
6,411
(5,832)
579|Totals
31/3/2025
£
13,490
1,339
32,120
424
6,676
(5,832)
48,217|Unrestricted
Funds
£
72,871
-
26,605
136
455
-
100,067|Restricted
Funds
£
4,527
500
-
-
80
-
5,107|Expendable
Endowment
Funds
£
-
-
-
-
5,612
11,008
16,620
|Totals
31/3/2024
£
77,398
500
26,605
136
6,417
11,008|
|---|---|---|---|---|---|---|---|---|
|||||||||121,794|
||22,114
11,858
627
8,783
388
23,935
4,240
71,945
(26,573)
(18,963)
49,256
3,720|664
1,750
-
-
-
1,381
-
3,795
(1,529)
(126)
7,529
£5,874|-
-
-
-
-
-
-
-
579
19,089
177,925
£197,593|22,778
13,608
627
8,783
388
25,316
4,240
75,740
(27,523)
-
234,710
£207,187|18,744
6,398
736
8,290
-
22,074
832
57,074
42,993
7,163
(900)
£49,256|527
-
-
-
500
-
-
1,027
4,080
3,449
-
£7,529|-
-
-
-
-
-
-
-
16,620
(10,612)
171,917
£177,925|19,271
6,398
736
8,290
500
22,074
832|
|||||||||58,101|
|||||||||63,693
-
171,017
£234,710|
##
|S AT 31 MARCH 20|25|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
||||Unrestricted
Funds|Restricted
Funds|Expendable
Endowment
Funds|Total
Funds
Unrestricted
Funds||Restricted
Funds|Expendable
Endowment
Funds|Total|Funds|
|||Note||||31/3/2025||||31/3/2024||
|FIXED ASSETS||||||||||||
|Tangible Assets||6||||||||||
|Investments||8|||197,593|197,593|||177,925||177,925|
|Total Fixed Assets|||||197,593|197,593|142||177,925||177,925|
|CURRENT ASSETS||||||||||||
|Debtors|||||||275||||275|
|Cash at bank and in hand|||5,198|5,874||11,072|50,497|7,529|||58,026|
|Total Current Assets|||5,198|5,874||11,072|50,772|7,529|||58,301|
|LIABILITIES:||||||||||||
|Creditors: Amountsfalling due within||9|1,478|||1,478|1,516||||1,516|
|one year||||||||||||
|Net Current Assets|||3,720|5,874||9,594|49,256|7,529|||56,785|
|Net (Liabilities)/Assets|||E3,720|5,874||207,187|E49,256||C177,925|234,710||
|THE FUNDS OF THE CHARITY:||||||||||||
|Expendable Endowment Funds||IO|||197,593|197,593|||177,925||177,925|
|Unrestricted Funds||IO|3,720|||3,720|49,256||||49,256|
|Restricted Funds||||5,874||5,874||7,529|||7,529|
|Total Charity Funds||||{5,874|El97,593|207,187||5,529|El77,925|234,710||
|and signed on its behalfby:||||||||||||
|Mrs R Bishop|- Chair.......|||||Mr L.Blais
- Hon Tre|u||/R o?|.2025||
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2025**
**1. Accounting Policies**
In preparing the accounts the following accounting policies have been complied with:
- a) The accounts have been prepared under the historical cost convention as modified for the revaluation of investments. The accounts have been prepared in accordance with the Statement of Recommended Practice (SORP) :Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 14 July 2014 and the Charities Act 2011.
- b) In preparing the accounts,the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed.No restatements were required.
- c) Fixed assets are valued at cost or where this is not known at estimated cost. Laundry Equipment has been disposed of for nil proceeds and depreciation for the Computer has been provided at 33.33% per annum on a straight-line basis. Depreciation for the Minibus has been provided at 16.667% per annum on a straight-line basis.
- d) Provisions are made for liabilities incurred but not yet paid. Commitments entered into by the trustees but not yet paid are identified in a separate note.
- e) Donations and legacies are recorded as income in the year of receipt. Items receivable are identified in a separate note.
- f) Revenue grants paid and received are recorded in the year’s payments and receipts.
- g) Investment income is the income received in the period on sums deposited with building societies, banks, investment funds and national savings.
- h) Income and expenditure is shown gross in the accounts and not netted off.
- i) As a result of a review of the origins of the old charity’s funds in 2005 the trustees determined that the funds arising from the sale of the Brownfield House property should have been treated as giving rise to an Expendable Endowment Fund. The property was a gift to the Charity which sold for a substantial profit in 1997. The value of the gift relative to the size of the charity was such that the donor must have intended it to be of a capital nature. The trustees had therefore in 2005 transferred a sum equivalent to the current value of the benefit arising from the sale of the Brownfield House property to an expendable endowment fund.This has been transferred to the new CIO charity
- j) Investment gains and losses includes any gain or loss on the sale of investments and any gain or loss resulting form revaluing investments to market value at the end of the year.
- k) The Trustees have confirmed that there are no material uncertainties about the charity’s ability to continue as a going concern.
- l) Irrecoverable VAT is charged against the expenditure heading for which it was incurred.
- m) The charity have registered with NEST to offer employees entitlement to join a defined contribution “money purchase” scheme.Three employees are now eligible.
## **2. Taxation**
The Trust is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.
**AGE CONCERN PETERSFIELD AND DISTRICT**
**NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2025 (cont)**
## **3. Analysis of employee costs**
|Salaries and Pension Contributions
Social Security Costs
Total|31/3/2025
£
45,009
-
£45,009|31/3/2024
£
34,914
-
£34,914|
|---|---|---|
No employee received emoluments of over £60,000 during the period.
Average number employees for the period was 4.
Average number of full time equivalent employees for the period was 0.
## **4. Legal and Professional costs**
|**egal and Professional costs**|||
|---|---|---|
||31/3/2025|31/3/2024|
||£|£|
|Independent Examiner’s Fees|450|430|
## **5. Donated Services**
The trustees receive no remuneration for their services.
## **6. Fixed Assets**
|Cost or estimated cost at 1 April 2024
Disposals
Additions
At 31 March 2025
Accumulated depreciation at 1 April 2024
Charge for the year
At 31 March 2025
Net book value at 31 March 2025
Net book value at 31 March 2024|Minibus
£
35,746
-
-
35,746
35,746
-
35,746
£-
£-|IT
Equipment
£
840
-
-
840
840
-
840
£-
£-|Total
£
36,586
-
-|
|---|---|---|---|
||||36,586|
||||36,586
-|
||||36,586|
||||£-
£-|
Page 11 of 16
**AGE CONCERN PETERSFIELD AND DISTRICT**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2025 (cont)**
## **7. Commitments**
The trustees are not committed to any capital purchases at the year end.
## **8. Fixed Asset Investments**
|Carrying (market) value at 1 April
2024
Less:Transfer of funds to bank
current account
Add:Purchase of funds
Less: net deficit on revaluation
Carrying (market) value at 31 March
2025|£
177,925
(7,500)
33,000
(5,832)
£197,593|
|---|---|
## **Analysis of Investments**
|Investments listed on a recognised
stock exchange or held in common
investment funds, open ended
investment companies, unit trusts or
other collective investment schemes|Market value
at year end
£
197,593
£197,593|Income from
investments
for the year
£
6,411
£6,411|
|---|---|---|
## **Material Investment Holding**
Investment Held COIF Investment Fund £ Market Value £113,911
## **9. Current Liabilities**
|Creditors
Accruals
Social Security|31/3/2025
£
42
1,211
225
£1,478|31/3/2024
£
500
830
186
£1,516|
|---|---|---|
Page 12 of 16
**AGE CONCERN PETERSFIELD AND DISTRICT**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2025 (cont)**
## **10. Analysis of Fund Assets and Liabilities**
|Tangible Fixed Assets
Fixed Asset Investment
Current Assets
Current Liabilities|Unrestricted
Funds
£
-
-
5,198
-1,478
£3,720|Restricted
Funds
£
-
-
5,874
-
£5,874|Expendable
Endowment
Funds
£
-
197,593
-
-
£197,593|Total
£
-
197,593
11,072
-1,478
£207,187|
|---|---|---|---|---|
The unrestricted funds of the charity may be applied for any charitable purpose at the discretion of the trustees.
The expendable endowment and additions thereto are to be invested and the income used for any charitable purpose at the discretion of the trustees. The expendable endowment may also be spent at the absolute discretion of the trustees.
Page 13 of 16
**AGE CONCERN PETERSFIELD AND DISTRICT**
## **DEPARTMENTAL ANALYSES**
## **FOR THE YEAR ENDED 31 MARCH 2025**
|**Luncheon**
Fees Received
EHDC Grant
John Lewis Grant
Staff and Pensions Costs
Supplies
Equipment
Training
Special Occasions
Room Hire
**Minibus**
Fares:Lunchclub & Shopping
Fares:Outings
Hire
Staff Costs
Home Office Use
Special Outings
Fuel
Parking
Cleaning
Maintenance and Repairs
Insurance and Car Tax
Mobile Phone
Miscellaneous
Driver Medicals
Driver Expenses
Driver Training
Driver Licensing and Compliance
Rental Costs
Depreciation|31/3/2025
£
(13,972)
(664)
-
11,473
7,401
293
124
-
3,482
8,142
(3,466)
(3,395)
-
6,344
93
2,464
1,060
500
190
1,055
1,040
60
105
54
135
320
8
180
-
6,747|31/3/2024
£
(14,121)
-
(527)
9,139
6,979
89
-
130
2,934|
|---|---|---|
|||4,623|
|||(3,355)
(1,471)
(201)
-
-
238
1,332
722
120
2,341
1,184
21
62
45
62
250
21
-
-
1,371|
Page 14 of 16
**AGE CONCERN PETERSFIELD AND DISTRICT**
## **DEPARTMENTAL ANALYSES**
## **FOR THE YEAR ENDED 31 MARCH 2025 (cont)**
|**Administration**
Donations Received - Unsolicited
Legacies & Bequests
Council Grant
Bank Interest
Investment Income
Investment Losses/(Gains)
Staff and Pensions Costs
Winton House Hot Desk
Public Liability Insurance
Telephone and Postage
Home Office Use
Office supplies
Repairs
Website and IT Costs
Room Hire
Stationery, Photocopying and Printing
Accountancy and Professional Fees
Refreshments
DBS Checks
Gifts
Promotion and Marketing
Age Concern 60th.Celebrations
Training
Lavant Court Garden Store
Miscellaneous Expenses
50 Club Licence
Depreciation
**Help at Home**
Fees Received
Staff and Pensions Costs
Home Office Use
Office Equipment
Room Hire
Mobile
Mileage
DBS Checks
Telephone & Postage
Printing and Photocopying|31/3/2025
£
(2,616)
(10,874)
(675)
(265)
(6,411)
5,832
19,262
1,050
236
383
416
19
92
507
73
119
450
20
78
61
-
1,164
-
1,381
5
-
-
10,307
(5,184)
7,930
116
-
16
67
577
(8)
85
-
3,599|31/3/2024
£
(2,218)
(74,153)
(500)
(535)
(5,612)
(11,008)
18,305
1,000
199
200
448
-
-
675
107
72
430
20
10
103
258
-
65
-
-
40
142|
|---|---|---|
|||(71,952)|
|||(5,209)
7,470
208
25
-
156
311
98
9
13|
|||3,081|
Page 15 of 16
**AGE CONCERN PETERSFIELD AND DISTRICT**
## **DEPARTMENTAL ANALYSES**
## **FOR THE YEAR ENDED 31 MARCH 2025 (cont)**
|**Christmas Party**
John Lewis Grant
Raffle
Raffle Prizes
Entertainment
Christmas Presents
Decorations
Christmas Lunch
Refreshments
**Computer Club**
Fees Received
Room Hire
**Lets Get Moving**
Fees Received
Hall Hire
Exercise Specialist
**Fundraising Events**
Raffle
Miscellaneous**Income**
Deficit/(Surplus) for the year|31/3/2025
£
-
(287)
39
120
99
32
-
98
101
(1,469)
627
(842)
(4,634)
680
3,560
(394)
(43)
(94)
(137)
£27,523|31/3/2024
£
(500)
(136)
-
-
500
-|
|---|---|---|
|||(136)|
|||(898)
736|
|||(162)|
|||(1,350)
136
696|
|||(518)|
|||-
**-**|
|||-|
|||£(63,693)|
Page 16 of 16