2024-03-31-accounts

AGE CONCERN PETERSFIELD AND DISTRICT

REGISTERED CHARITY NUMBER 1178837

ACCOUNTS AND TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2024

AGE CONCERN PETERSFIELD AND DISTRICT

REGISTERED CHARITY NUMBER 1178837

ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

Page CHARITY INFORMATION .............................................................................................................................. 3 TRUSTEES ANNUAL REPORT ....................................................................................................................... 4 INDEPENDENT EXAMINERS REPORT ....................................................................................................... 7 STATEMENT OF FINANCIAL ACTIVITIES ................................................................................................. 8 BALANCE SHEET .............................................................................................................................................. 9 NOTES TO THE ACCOUNTS ........................................................................................................................ 10 DEPARTMENTAL ANALYSES ..................................................................................................................... 14

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AGE CONCERN PETERSFIELD AND DISTRICT

CHARITY INFORMATION

Trustees: Mrs R Bishop (Chair) Ms Maroulla Sullivan (Hon Treasurer) Mrs S Zirps Mr P Rush Principal Officers: Mr L Seymour (Finance Officer) Mrs S Rocher (Manager) Charity Number: 1178837 Principal Office: Age Concern Petersfield and District The Winton House Centre 18 High Street Petersfield Hampshire GU32 3JL Independent Examiner: Mr G R Beer MA (Cantab) FCA 4, Chilgrove House Marden Way Petersfield Hampshire GU31 4PU Bankers: Lloyds Blackheath London BX1 1LT

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AGE CONCERN PETERSFIELD AND DISTRICT

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024

History, objectives and activities of the Trust

Age Concern Petersfield and District is an independent charity and its aim is to promote and encourage the welfare of older people in and around Petersfield, in the area of East Hampshire.

The original Charity was formed over fifty years ago. Since its inception the Trustees had always placed great value on providing practical services which meet the needs of older people and enable them to continue to live independently in their own homes. On 18 June 2019, a new charity was formed as a Charitable Incorporated Organisation (CIO) with the same name and aims as the original charity. The latter ceased activities on 31 October 2019 and on that date all assets and liabilities were transferred to the CIO.

Management and governance arrangements

The governing document provides for a minimum of 3 and a maximum of 12 trustees. Were there a requirement for new trustees, these would be selected and appointed by the current trustees. The chair of trustees is responsible for the induction of any new trustee which involves awareness of a trustee’s responsibilities, the governing document, administrative procedures and the history and philosophical approach of the charity. A new trustee would receive copies of the previous year’s annual report and accounts and a copy of the Charity commission leaflet “The Essential Trustee: What You Need to Know”. The current trustees have held office for between 3 and 5 years.

The trustees annually review the risks that the charity faces. To date these have mainly related to investment management. There are also minor areas of risk relating to employing staff which have been covered by proper procedures and insurance.

Achievements and Performance of the Trust

We continue to expand and add to, the range of services within ACP. Our growing number of clients can access an exciting programme of day and half-day outings, convenient mini-bus trips into the centre of town, IT coaching at Winton House, home-made lunches twice weekly in the company of friends and opportunities to chat in a quieter setting at Chatty Café and our Linking Up Against Loneliness initiative. Demand for the latter (often through referrals from social prescribers) is persistent – acute loneliness is still endemic amongst our older citizens.

Response to an advertisement for Domestic Cleaners for Help at Home has been disappointing. Hourly pay has increased to £15. A better situation is hoped for in the coming months. Our chair-based exercise classes of two blocks of 6 weeks are fully booked. Those taking part soon feel the benefit and friendships are formed. We are fortunate to have an excellent team of Minibus drivers, always professional but equally kind and courteous, facts frequently mentioned by our users. LunchClub has expanded in the last few months, and now has a waiting list. A recent questionnaire highlighted the importance of a welcoming atmosphere, tasty well-balanced meals, high standards and value for money, to our consumers. Kym Devine was appointed Mini-bus and Outings organiser, earlier this year, combining this successfully with her existing role as Help at Home lead. As expected, her excellent organisational skills seamlessly cover both jobs.

Plans are well in hand for our 60th ACP Birthday in August. Staff, Trustees, Volunteers and Clients will have the opportunity to reflect on and celebrate together, the successes and achievements of six decades of Age Concern – serving and enriching the lives of older people in Petersfield.

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AGE CONCERN PETERSFIELD AND DISTRICT

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 (cont’d)

Financial Review, Investment Policy and Reserves

The charity continues to be financially dependent on voluntary donations, legacies, investment income, investment growth and income from operations to sustain its activities. Interest rates have decreased over the period and investment income remained steady, returning 3.5% over the year. In this reporting year, the charity received a very generous legacy of £69,153 from the estate of Erica Pilliner. The charity received no grant funding. Donations and gifts totalled £77,398 for the year.

The trustees have set a policy that the Expendable Endowment should be invested to maximize the total return (capital growth plus income) with a medium level of risk. The income from investments was £6,147. The capital value of the investments increased by £11,008, recovering much of the previous year’s losses. At the beginning of the year 1[st] April 2023, the value of investments was £171,917 and at 31[st] March 2024 it was £177,925. The difference is accounted for by the sale of funds to the value of £5,000 in the year (see Note 8 on page 12).

Total return from the Expendable Endowment is split between funds retained as capital and funds used as income. Although the trustees have the power to spend the Expendable Endowment, the investment of capital is the only source of ongoing income and so the fund is invested with the objective of ensuring that the Expendable Endowment retains approximately its real value in the medium term. This approach means the money available to spend as income can fluctuate.

Operational costs have increased slightly to £57,074 for the year (£56,985 for 2023), and this reflects the Charity’s good control of costs. Net resources income were £63,693 (net resources expended were £36,598 in 2023). At the end of the year total funds were £234,710 (£171,017 for 2023).

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ORTHE YEAR ENDED 31 MAR	CH 202	4
Incoming Resources	Note	Unrestricted	Restricted		Expendable	Totals	Unrestricted	Restricted	Expendable	Totals
		Funds	Funds		Endowment	31/3/24	Funds	Funds	Endowment	3 1/3/2023
			E		Funds				Funds
Donations gifts & legacies		72,871	4,527			77,398	7,328			7,328
Council Grant				500		500
Fees		26,605				26,605	20,094			20,094
Other Contributions		136				136	1,748			1,748
InvestmentIncome	8	455		80	5,612	6,147			5,990	5,990
Investment Gains/(Loss)					11,008	1 1,008			(14,273)	(14,273)
Total resources incoming		100,067	5,107		16,620	121,794	29,170		(8,283)	20,887
Resources Expended
Luncheon club		18,744		527		19,271	17,577			17,577
Minibus service		6,398				6,398	6,983			6,983
Computer Club		736				736	579			579
Help at Home		8,290				8,290	8,059			8,059
Christmas Party				500		500	88			88
Administration		22,074				22,074	22,52 1	500		23,021
Let's Get Moving		832				832	994			994
Mindfulness Sessions							184			184
Total resources expended		57,074	1,027			58,101	56,985	500		57,485
Net Income resources/(resources expended)		42,993	4,080		16,620	63,693	(27,815)	(500)	(8,283)	(36,598)
Gross transfer between Funds		7,163	3,449		(10,612)		18,990		(18,990)
Funds brought forward at I April 2023	10	(900)			171,917	171,017	7,925	500	199,190	207,615
Funds carried forward at 31 March	10	E49,256	€7,529		E177,925	€234,710	E(900)		_€171,917	€171,017

ALANCE SHEET S AT 31 MARCH 2024
		Unrestricted Funds	Restricted Funds	Expendable Endowment Funds	Total Funds	Unrestricted Funds	Restricted Funds	Expendable Endowment Funds	Total Funds
	Note				3 1/3/2024				31/3/2023
FIXED ASSETS
Tangible Assets	6					142			142
Investments	8			177,925	177,925			171,917	171,917
Total Fixed Assets				177,925	177,925	142		171,917	171,917
CURRENT ASSETS
Debtors		275			275	712			712
Cash at bankand in hand		50,497	7,529		58,026	328			328
Total Current Assets		50,772	7,529		58,301	1,041			1,041
LIABILITIES:
Creditors: Amounts falling due within	9	1,516			1,516	2,083			2,083
one year
Net Current Assets		49,256	7,529		56,785	(1,042)			6,508
Net (Liabilities)/Assets		E49,256	€7,529	€177,925	€234,710			€171,917	E171,017
THE FUNDS OF THE CHARITY:
Expendable Endowment Funds	10			177,925	177,925			171,917	171,917
Unrestricted Funds	10	49,256			49,256	(900)			(900)
Restricted Funds			7,529		7,529
Total Charity Funds		E49,256	€7,529		234,710		E-	€171,917	€171,017

	31/3/2024	31/3/2023
Salaries and Pension Contributions	34,914	34,160
Social Security Costs
Total	E34,914	€34, 160

			31/3/2024	3	1/3/2023
Independent	Examiner's	Fees	430		420

ixed Assets
	Minibus	IT	otal
		Equipment
Cost or estimated cost at I April 2023	35,746	840	36,586
Disposals
Additions
At 31 March 2024	35,746	840	36,586
Accumulated depreciation at I April 2023	35,746	698	36,444
Charge for the year		142	142
At 31 March 2024		840	36,586
Net bookvalue at 31 March 2024
Net bookvalue at 31 March 2023	E-	E142	E142

Carrying (market) value at I April	171,917
2023
Less:Transferoffunds to bank	(5,000)
current account
Add: net surplus on revaluation	1 1,008
Carrying (market) value at 31 March	E177,925
2024

nalysis ofInvestments
	Marketvalue	Income from
	at year end	investments
		for the year
Investments listed on a recognised
stock exchange or held in common
investment funds, open ended	177,925	5,612
investment companies, unit trusts or
other collective investment schemes
	€177,925	5,612

urrentLiabilities
	31/3/2024	31/3/2023
Creditors	500
Accruals	830	2,045
Social Security	186	38
	El,516	2,083

nalysis ofFund Assets and	Liabilities
			Expendable
	Unrestricted	Restricted	Endowment
	Funds	Funds	Funds	Total
Tangible Fixed Assets
Fixed Asset Investment			177,925	177,925
Current Assets	50,772	7,529		58,301
Current Liabilities	-1,516			-1,516
	E49,256	E7,529	77,925	€234,710

	31/3/2024	3 1/3/2023
Luncheon
Fees Received	(14,121)	(10,366)
John Lewis Grant	(527)
Staffand Pensions Costs	9,139	9,304
Supplies	6,979	5,004
Equipment	89	153
Expenses		3
Special Occasions	130	112
Room Hire	2,934	3,001
	4,623	7,211
Minibus
Fares:Lunchclub& Shopping	(3,355)	(2,843)
Fares:Outings	(1,471)	(1,697)
Hire	(201)	(334)
Special Outings	238	1,196
Fuel	1,332	1,885
Parking	722	2
Cleaning	120	150
Maintenance and Repairs	2,341	795
Insurance and Car Tax	1,184	835
Mobile Phone	21	60
Miscellaneous	62	90
Driver Medicals	45	100
Driver Expenses	62	76
DriverTraining	250
Driver Licensing and Compliance	21
Breakdown Cover		299
Depreciation		1,495
	1,371	2,109

		3 1/3/2024	3 1/3/2023
Administration
Donations Received	- Unsolicited	(2,2 18)	(7,328)
Legacies& Bequests		(74,153)
Council Grant		(500)
BankInterest		(535)
InvestmentIncome		(5,612)	(5,990)
InvestmentLosses/(Gains)		(11,008)	14,273
Staffand Pensions Costs		18,305	17,621
Winton House Hot Desk		1,000	1,ooo
Parking& Mileages			48
Public Liability Insurance		199	504
Telephone and Postage		200	245
Home Office Use		448	384
Office supplies			6
Website and IT Costs		675	768
Room Hire		107	97
Stationery, Photocopying and Printing		72	160
Accountancy and Professional Fees		430
Refreshments		20	30
DBS Checks		10
Gifts		103	221
Donations			750
Promotion and Marketing		258	302
Sponsorship			170
Training		65	5
Miscellaneous Expenses			10
50 Club Licence		40
Depreciation		142	280
		(71,952)	23,796
Help at Home
Fees Received		(5,209)	(4,939)
Staffand Pensions Costs		7,470	7,235
Home Office Use		208	208
Office Equipment		25
Mobile		156	207
Mileage		311	318
DBS Checks		98	25
Telephone& Postage		9	46
Printing and Photocopying		13	20
		3,081	3,120

	31/3/2024	3 1/3/2023
ChristmasParty
John Lewis Grant	(500)
Raffle	(136)	(51)
Entenainment		2
Christmas Presents		21
ChristmasLunch	500
Refreshments		65
	(136)	37
Computer Club
Fees Received	(898)	(653)
Room Hire	736	579
	(162)
Lets Get Moving
Fees Received	(1,350)	(784)
Hall Hire	136	394
Sessions Costs	696	600
		210
Mindfulness Sessions
Fees Received		(175)
Costs		184
		9
(Surplus)/Deficit for the year		€36,598