**AGE CONCERN PETERSFIELD AND DISTRICT REGISTERED CHARITY NUMBER 1178837** ## **ACCOUNTS** **FOR THE YEAR ENDED 31 MARCH 2022** **AGE CONCERN PETERSFIELD AND DISTRICT** ## **REGISTERED CHARITY NUMBER 1178837** ## **ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022** **Page CHARITY INFORMATION .............................................................................................................................. 3 TRUSTEES ANNUAL REPORT ....................................................................................................................... 3 INDEPENDENT EXAMINERS REPORT ....................................................................................................... 7 STATEMENT OF FINANCIAL ACTIVITIES ................................................................................................. 8 BALANCE SHEET .............................................................................................................................................. 9 NOTES TO THE ACCOUNTS ........................................................................................................................ 10 DEPARTMENTAL ANALYSES ..................................................................................................................... 14** 2 of 16 **AGE CONCERN PETERSFIELD AND DISTRICT** ## **CHARITY INFORMATION** |Trustees:|Mrs R Bishop (Chair)| |---|---| ||Ms Maroulla Sullivan (Hon Treasurer)| ||Mrs S Zirps| ||Mr P Rush| ||Mrs R Sander| |Principal Officers:|Mr L Seymour (Finance Officer)| ||Mrs S Rocher (Manager)| |Charity Number:|1178837| |Principal Office:|Age Concern Petersfield and District| ||The Winton House Centre| ||18 High Street| ||Petersfield| ||Hampshire| ||GU32 3JL| |Independent Examiner:|Mr G R Beer MA (Cantab) FCA| ||4, Chilgrove House| ||Marden Way| ||Petersfield| ||Hampshire| ||GU31 4PU| |Bankers:|Lloyds| ||Blackheath| ||London| ||BX1 1LT| 3 of 16 **AGE CONCERN PETERSFIELD AND DISTRICT** ## **TRUSTEES ANNUAL REPORT** ## **FOR THE YEAR ENDED 31 MARCH 2022** ## History, objectives and activities of the Trust Age Concern Petersfield and District is an independent charity and its aim is to promote and encourage the welfare of older people in and around Petersfield, in the area of East Hampshire. The original Charity was formed over fifty years ago. Since its inception the Trustees had always placed great value on providing practical services which meet the needs of older people and enable them to continue to live independently in their own homes. On 18 June 2019, a new charity was formed as a Charitable Incorporated Organisation (CIO) with the same name and aims as the original charity. The latter ceased activities on 31 October 2019 and on that date all assets and liabilities were transferred to the CIO. ## Management and governance arrangements The governing document provides for a minimum of 3 and a maximum of 12 trustees. Were there a requirement for new trustees, these would be selected and appointed by the current trustees. The chair of trustees is responsible for the induction of any new trustee which involves awareness of a trustee’s responsibilities, the governing document, administrative procedures and the history and philosophical approach of the charity. A new trustee would receive copies of the previous year’s annual report and accounts and a copy of the Charity commission leaflet “The Essential Trustee: What You Need to Know”. The current trustees have held office for between 2 and 4 years. The trustees annually review the risks that the charity faces. To date these have mainly related to investment management. There are also minor areas of risk relating to employing staff which have been covered by proper procedures and insurance. ## Achievements and Performance of the Trust In the aftermath of the Covid pandemic and with the relaxing of restrictions in late summer of 2021, normal operations resumed and the take-up of our services recovered very well. Clearly, pent-up demand for social contact was strong amongst our clients who had been denied it for so long. Our proactive response to the lockdowns and the maintaining of relations with our clients were strong factors in this successful bounce back. At the beginning of 2019, we launched a new service, Help at Home, as a successor to Homeclean. This is subscription based, providing a wide range of services covering housework, laundry, shopping and companionship (but not personal care) aimed at helping older people continue to live in their own homes. Kym Devine does an excellent job as coordinator and this service continues to grow. The operating deficit was £3,080. The Minibus service has continued to provide weekly transport for trips into town and for those attending the Lunch Club, as well as outings and trips further afield during the summer months. The operating deficit for the minibus service was £1,474 for the year. The Computer Club continues to be popular although numbers and income fluctuate, and the service breaks even. The Luncheon Club continues to flourish, and numbers are restricted only by the size of the kitchen and the equipment available to the team of volunteers led by our cook Marian Leybourne. She continues her excellent work in providing delicious 2-course meals for only £5. The operating deficit was £3,850 for the period. 4 of 16 **AGE CONCERN PETERSFIELD AND DISTRICT** ## **TRUSTEES ANNUAL REPORT** ## **FOR THE YEAR ENDED 31 MARCH 2022** ## Financial Review, Investment Policy and Reserves The charity continues to be financially dependent on voluntary donations, investment income, investment growth and income from operations to sustain its activities. Interest rates have remained extremely low and investment income has continued to fall slightly, returning 3.1% over the year. In this reporting year, the charity was fortunate to receive legacies of £17,131. The Charity received no Grant funding. Donations and gifts totalled £20,469 which includes these legacies. It is interesting to note that unsolicited donations have tailed off since the end of the pandemic. The trustees have set a policy that the Expendable Endowment should be invested to maximize the total return (capital growth plus income) with a medium level of risk. The income from investments was £6,150. The capital value of the investments increased by £15,855, a smaller increase than in the booming market conditions in 2021 which was £22,683. At the beginning of the year March 2021, the value of investments was £183,335 and at 31[st] March 2022 it was £199,190. Total return from the Expendable Endowment is split between funds retained as capital and funds used as income. Although the trustees have the power to spend the Expendable Endowment, the investment of capital is the only source of ongoing income and so the fund is invested with the objective of ensuring that the Expendable Endowment retains approximately its real value in the medium term. This approach means the money available to spend as income can fluctuate. Operational costs have decreased to £52,119 for the year (£54,540 for 2021). These figures exclude furlough grants received which reduced actual staff costs in both 2021 and 2022. The net income resources were £8,811 (net income resources £5,741 for 2021). At the end of the year total funds were £207,615 (£198,804 for 2021). ## Reserves Policy The Reserves Policy has been revised following a review this year, and the trustees consider that the revised policy better reflects the long-term aim of the charity of continuing to provide the services which are so valued by its clients. The Reserves Policy is reviewed annually as part of the Charity’s governance review. Unrestricted funds are needed: - a. To provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice and - b. To cover administration fund-raising and support costs without which the charity could not function. The trustees consider it prudent that unrestricted reserves should be sufficient: - a. To cover one year’s administration, fund-raising and support costs and - b. To cover 100% of the cost of subsidising the charity’s services for one year. 5 of 16 ## ## ## ## ## ## ## **AGE CONCERN PETERSFIELD AND DISTRICT** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022** |**Incoming Resources**||Unrestricted
Funds||Restricted
Funds||Expendable
Endowment
Funds||Totals
31/3/2022||Unrestricted
Funds||Restricted
Funds||Expendable
Endowment
Funds||Totals
31/03/2021| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||Note|£||£||£||£||£||£||£||£| |Donations and gifts||20,469||-||-||20,469||18,747||-||-||18,747| |Fees||15,258||-||-||15,258||5,374||-||-||5,374| |OtherContributions||649||-||-||649||-||-||-||-| |FurloughGrants||2,549||-||||2,549||7,135||-||-||7,135| |InvestmentIncome|8|-||-||6,150||6,150||-||-||6,342||6,342| |InvestmentGains/(Loss)||-||-||15,855||15,855||-||-||22,683||22,683| |||||||||||||||||| |Total resourcesincoming||38,925||-||22,005||60,930||31,256||-||29,025||60,281| |||||||||||||||||| |**Resources Expended**||||||||||||||||| |||||||||||||||||| |Luncheonclub||14,706||-||-||14,706||10,842||-||-||10.842| |Minibus service||9,255||-||-||9,255||10,289||-||-||10,289| |ComputerClub||533||-||-||533||50||-||-||50| |Help at Home||7,360||-||-||7,360||7,070||-||-||7,070| |ChristmasParty||237||-||-||237||-||-||-||-| |Administration||20,028||-||-||20,028||26,289||-||-||26,289| |||||||||||||||||| |Total resources expended||52,119||-||-||52,119||54,540||-||-||54,540| |||||||||||||||||| |**Net Income resources/**
**(resources expended)**||(13,194)||-||22,005||8,811||(23,284)||-||29,025||5,741| |||||||||||||||||| |Gross transfer between Funds||6,150||-||(6,150)||-||21,342||-||(21,342)||-| |Funds brought forward at
1 April 2021||14,969||500||183,335||198,804||16,911||500||175,652||193,063| |||||||||||||||||| |Funds carried forward at
31 March 2022||£7,925||£500||£199,190||£207,615||£14,969||£500||£183,335||£198,804| 8 of 16 ## |ALANCE SHEET
SAT 31 MARCH 2022|||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |||Unrestricted|Restricted|Expendable|Total|Funds|Unrestricted||Restricted|Expendable|Total Funds| |||Funds|Funds|Endowment|31/03/2022||Funds||Funds|Endowment|31/03/2021| |||||Funds||||||Funds|| ||Note||||||||||| |FIXED ASSETS|||||||||||| |Tangible Assets|6|1,917||||1,917|8,153||||8,153| |Investments|8|||190||99,190||||183,335|183,335| |Total Fixed Assets||1,917||199, 190|201 107||8|153||183,335|191,488| |CURRENT ASSEIS|||||||||||| |Debtors||2,504||||2,504|||||I,205| |Cash at bank and in hand||4,605|500|||5,105|6,305||500||6,805| |Total Current Assets||7,109|500|||7,609|7,510||500||8,010| |LIABILITIES:|||||||||||| |Creditors: Amounts falling due within one year|9|1,101||||1,101||694|||694| |Net Current Assets||6,008|500|||6.508|6,816||500||7,316| |Net Assets|||500|E199 190|207.615||{14,969||E500|E183,335|E198 804| |THE FUNDS OFTHECHARITY:|||||||||||| |Expendable Endowment Funds|10|||199,190|199,190|||||183,335|183,335| |Unrestricted Funds|10|7,925||||7,925|14,969||||14,969| |Restricted Funds|||500|||500|||500||500| |Total Charity Funds||925|{500|E199 190|207 615||{14|969|E500|E183 335|E198 804| |and signed on its behalf by:|||||||||||| |Mrs R Bishop
- Chair||22|022|Ms M|Sullivan|— Hon|Treasurer|.|||022| **AGE CONCERN PETERSFIELD AND DISTRICT** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 MARCH 2022** **1. Accounting Policies** In preparing the accounts the following accounting policies have been complied with: - a) The accounts have been prepared under the historical cost convention as modified for the revaluation of investments. The accounts have been prepared in accordance with the Statement of Recommended Practice (SORP) :Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 14 July 2014 and the Charities Act 2011. - b) In preparing the accounts,the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed.No restatements were required. - c) Fixed assets are valued at cost or where this is not known at estimated cost. Laundry Equipment has been disposed of for nil proceeds and depreciation for the Computer has been provided at 33.33% per annum on a straight-line basis. Depreciation for the Minibus has been provided at 16.667% per annum on a straight-line basis. - d) Provisions are made for liabilities incurred but not yet paid. Commitments entered into by the trustees but not yet paid are identified in a separate note. - e) Donations and legacies are recorded as income in the year of receipt. Items receivable are identified in a separate note. - f) Revenue grants paid and received are recorded in the year’s payments and receipts. - g) Investment income is the income received in the period on sums deposited with building societies, banks, investment funds and national savings. - h) Income and expenditure is shown gross in the accounts and not netted off. - i) As a result of a review of the origins of the old charity’s funds in 2005 the trustees determined that the funds arising from the sale of the Brownfield House property should have been treated as giving rise to an Expendable Endowment Fund. The property was a gift to the Charity which sold for a substantial profit in 1997. The value of the gift relative to the size of the charity was such that the donor must have intended it to be of a capital nature. The trustees had therefore in 2005 transferred a sum equivalent to the current value of the benefit arising from the sale of the Brownfield House property to an expendable endowment fund.This has been transferred to the new CIO charity - j) Investment gains and losses includes any gain or loss on the sale of investments and any gain or loss resulting form revaluing investments to market value at the end of the year. - k) The Trustees have confirmed that there are no material uncertainties about the charity’s ability to continue as a going concern. - l) Irrecoverable VAT is charged against the expenditure heading for which it was incurred. - m) The charity have registered with NEST to offer employees entitlement to join a defined contribution “money purchase” scheme.Three employees are now eligible. ## **2. Taxation** The Trust is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes. 10 of 16 **AGE CONCERN PETERSFIELD AND DISTRICT** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 MARCH 2022 (cont)** ## **3. Analysis of employee costs** |Salaries and Pension Contributions
Social Security Costs
Total|31/3/2022
£
31,200
-
£31,200|31/3/2021
£
33,865
-
£33,865| |---|---|---| No employee received emoluments of over £60,000 during the period. Average number employees for the period was 4. Average number of full time equivalent employees for the period was 0. ## **4. Legal and Professional costs** |**egal and Professional costs**||| |---|---|---| ||31/3/2022|31/3/2021| ||£|£| |Independent Examiner’s Fees|420|400| ## **5. Donated Services** The trustees receive no remuneration for their services. ## **6. Fixed Assets** |Cost or estimated cost at 1 April 2021
Disposals
Additions
At 31 March 2022
Accumulated depreciation at 1 April 2021
On Disposals
Charge for the year
At 31 March 2022
Net book value at 31 March 2022
Net book value at 31 March 2021|Minibus
£
35,746
-
-
35,746
28,295
-
5,956
34,251
£1,495
£7,451|IT
Equipment
£
840
-
-
840
138
-
280
418
£422
£702|Total
£
36,586
-
-| |---|---|---|---| ||||36,586| ||||28,433
-
6,236| ||||34,669| ||||£1,917
£8,153| 11 of 16 **AGE CONCERN PETERSFIELD AND DISTRICT** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 MARCH 2022 (cont)** ## **7. Commitments** The trustees are not committed to any capital purchases at the year end. ## **8. Fixed Asset Investments** |Carrying (market) value at 1 April
2021
Add: net surplus on revaluation
Carrying (market) value at 31 March
2022
**Analysis of Investments**
Investments listed on a recognised
stock exchange or held in common
investment funds, open ended
investment companies, unit trusts or
other collective investment schemes

**Material Investment Holding**
Investment Held
Market Value
**Current Liabilities**
Creditors
Accruals
Social Security|£
183,335
15,855
£199,190
Market value
at year end
Income from
investments
for the year
£
£
199,190
6,150
£199,190
£6,150
COIF Investment Fund
£
£109,431
31/3/2022
£
31/3/2021
£
-
-
1,063
652
38
42
£1,101
£694| |---|---| ||31/3/2022
£
-
1,063
38
£1,101| ## **9. Current Liabilities** 12 of 16 **AGE CONCERN PETERSFIELD AND DISTRICT** ## **NOTES TO THE ACCOUNTS** **FOR THE YEAR ENDED 31 MARCH 2022 (cont)** **10. Analysis of Fund Assets and Liabilities** |Tangible Fixed Assets
Fixed Asset Investment
Current Assets
Current Liabilities|Unrestricted
Funds
£
1,917
-
7,109
(1,101)
£7,925|Restricted
Funds
£
-
-
500
-
£500|Expendable
Endowment
Funds
£
-
199,190
-
-
£199,190|Total
£
1,917
199,190
7,609
(1,101)
£207,615| |---|---|---|---|---| The unrestricted funds of the charity may be applied for any charitable purpose at the discretion of the trustees. The expendable endowment and additions thereto are to be invested and the income used for any charitable purpose at the discretion of the trustees. The expendable endowment may also be spent at the absolute discretion of the trustees. 13 of 16 **AGE CONCERN PETERSFIELD AND DISTRICT** ## **DEPARTMENTAL ANALYSES** ## **FOR THE YEAR ENDED 31 MARCH 2022** |**Luncheon**
Fees Received
Staff and Pensions Costs
Furlough Grants
Mileage
Supplies
Equipment
Special Occasions
Room Hire
**Minibus**
Fares:Lunchclub & Shopping
Fares:Outings
Special Outings
Staff and Pensions Costs
Furlough Grants
Fuel
Parking
Cleaning
Maintenance and Repairs
Insurance and Car Tax
Mobile Phone
Miscellaneous
DBS Checks
Driver Medicals
Driver Expenses
Breakdown Cover
Depreciation|31/3/2022
£
(9,756)
8,498
(1,100)
30
3,535
34
143
2,466
3,850
(1,220)
(605)
307
-
-
742
500
60
471
806
60
8
-
65
57
223
5,956
7,430|31/3/2021
£
(2,866)
8,174
(4,796)
-
1,725
111
9
823| |---|---|---| |||3,180| |||(55)
-
-
1,416
(1,233)
116
-
69
1,582
765
60
58
50
-
217
5,956
9,001| 14 of 16 **AGE CONCERN PETERSFIELD AND DISTRICT** ## **DEPARTMENTAL ANALYSES** ## **FOR THE YEAR ENDED 31 MARCH 2022 (cont)** |**Administration**
Donations Received - Unsolicited
Legacies & Bequests
Investment Income
Investment (Gains)
Staff and Pensions Costs
Winton House Hot Desk
Furlough Grants
Parking & Mileages
Public Liability Insurance
Telephone and Postage
Home Office Use
Office supplies
Website and IT Costs
Room Hire
Stationery, Photocopying and Printing
Accountancy and Professional Fees
Refreshments
DBS Checks
Gifts
Donations
Promotion and Marketing
Miscellaneous Expenses
Covid 19 Supplies
Depreciation
**Help at Home**
Fees Received
Staff and Pensions Costs
Furlough Grants
Home Office Use
Mobile
Mileage
Taxi
DBS Checks
Cafe
Telephone & Postage
Printing and Photocopying|31/3/2022
£
(3,338)
(17,131)
(6,150)
(15,855)
16,368
1,000
(941)
-
409
230
416
13
615
59
40
420
-
10
7
21
135
5
-
280
(23,387)
(3,772)
6,334
(508)
208
202
273
39
270
5
16
13
3,080|31/3/2021
£
(8,747)
(10.000)
(6,342)
(22,683)
17,941
-
(285)
5
405
386
392
147
381
-
45
400
5
-
72
772
-
37
5,161
138| |---|---|---| |||(21,768)| |||(2,453)
6,334
(821)
172
210
335
-
(44)
-
41
22| |||3,796| 15 of 16 **AGE CONCERN PETERSFIELD AND DISTRICT** ## **DEPARTMENTAL ANALYSES** ## **FOR THE YEAR ENDED 31 MARCH 2022 (cont)** |**Christmas Party**
Raffle
Christmas Presents
Raffle
**Computer Club**
Fees Received
Room Hire
Broadband
**(Surplus) for the year**|31/3/2022
£
(44)
200
37
193
(510)
533
-
23
**£(8,811)**|31/3/2021
£
-
-
-| |---|---|---| |||-| |||-
-
50| |||50| |||**£(5,741)**| 16 of 16