## **Trustees’ Annual Report for the period** **From 1 May 2024 to 30 April 2025** **Charity name: HORSHAM & SHIPLEY COMMUNITY PROJECT** **Charity registration number: 1178797** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1. To promote community participation in
healthy recreation particularly, but not
exclusively, by provision of facilities for
football.
2. To provide facilities for leisure time
occupation of people who have need of
such facilities with the aim of
improving their conditions of life.
3. To promote other charitable purposes
at the Trustees’ discretion.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|•
Walking Football Club – for men and
women of any age, meeting once a
week for 60 mins of walking football (in
the winter on 3G and in the spring,
summer and autumn on grass). After
the football there is time for social
interaction.
•
Men’s Shed – a safe, interesting place
for primarily, but not exclusively, men
to socialise and be busy making things
of their choice. During the period of
this report the Shed was operating two
days per week.
•
Pétanque Club – for men and women
of any age, providing a low impact,
outdoor sport opportunity, twice per
week, including plenty of social
interaction as well as fresh air and
keeping active. Played on purpose-
built pétanque pistes.
•
Green Project – once a week for those
who like to work outside, including
gardening and rockery development, as
well as hedge and general grounds
maintenance at the site where the
walking football, pétanque and Men’s
Shed operate.| |||•
Health Walks – purpose of getting
people outside for active enjoyment of
the local countryside, with members
“leading” circular walks of 4 to 11
miles, once every 3 weeks, Spring to
late Autumn.
•
Cycle Rides –20 miles circular rides led
by a cyclist volunteer, for anyone able
to cycle safely on electric or manual
bikes, once every 3 weeks Spring to
late Autumn.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In organising and operating these activities the
Trustees have read and have had regard to the
public benefit guidance issued by the Charity
Commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Contribution made by
volunteers|Para 1.38|The Trustees are volunteers. In addition, some
members of the clubs and activities described
above also volunteer to “lead” sessions, in
which case they receive the necessary First Aid
training and Safeguarding training, and include
DBS checks. The volunteers are fully supported
bythe Trustees.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Pétanque
Numbers were maintained and we continued
with Tuesday sessions with up to 20 people per
session throughout the whole year, including
through the Winter! Also meeting on Friday
afternoons throughout the year. Some
maintenance of the pistes continued in the
early part of this period, with more of the
dividing sleepers being replaced. Four of the
Sussex PROBUS groups also came again to play
and enjoy the facilities. The monthly Summer
BBQs in 2004 were especially well attended by
the pétanque players, and before the annual
Christmas Lunch they got together for a games
morning. Good social interaction is evident and
the WhatsApp group is proving successful with
a lot of positive interaction amongst members.
Men’s Shed
The Men’s Shed has continued to thrive this
year with new members joining, and taking on
the challenge to reorganise things. Equipment| was updated / renovated and the refitting and reorganising of the shed has been completed. The volunteer Shed Leader is very serious about safety and instilling good working practices throughout. A new dust extractor has improved the environment considerably, and a new lathe has provided the opportunity for training on wood turning which is a great benefit. The vibe in the shed is very positive. We have had a push on safety again this year with a revision of the ”Shed Rules”, and a further group of members trained in first aid. Walking Football The pitch at Shipley held up very well this year through the Summer drought and then through the winter floods, thanks to the hard work of the Green Team which maintains it. Three junior teams (two boys U9 and one girls U9) continue to play on the pitch at the weekends during the football season so we have created a proper community facility being enjoyed by older and younger members of society alike. Over the worst of the Winter the Tuesday walking football session was held at Holbrook Club, although the footballers are finding the surface rather “sticky” and we have had some non-serious injuries as a result of feet getting caught. We have ensured that the pace is slowed to counter this hazard. Some of our members are aging and during the Summer some of them preferred to play a slower version of the game which we catered for. Thoroughly enjoyed are the refreshments provided after the game which is the opportunity for members to chat, confide, laugh and generally socialise for a good half hour to hour after the session finishes! Cycle Rides We ran an extremely successful cycle ride programme. Each ride was meticulously planned by our cycle ride leader, with one ride every 3 weeks organised from May through to November. Each circular ride started at a different location within half an hour drive of Shipley. Each was 20 miles and included a refreshment stop. They were thoroughly enjoyed by around 8-12 participants each week with increasing number of participants using electric bikes. We also competed two “Superloops” of 35 miles with more stops! A great challenge for those who wanted the challenge of a longer ride. The camaraderie amongst the group is wonderful. Health Walks Once again we ran a variety of circular walks in and around Sussex and Surrey, each “led” by a member who planned and led the walk on the day. At least one first aid-trained Trustee participated in each walk. The walks varied in length from 4 miles to around 11 miles – the differing lengths attracting some different members. On the longer walks there was often an option to join halfway or cut off halfway. The group is very sociable and enjoys picnic stops on the longer walks. Green Team Meeting every Monday morning, the Green Team continue to maintain and improve the environment at the football club, looking after the pitches, the pétanque pistes, and the surrounding trees, shrubs. A particular project has been a vast improvement in the entrance to the ground. Other Through the Summer we held monthly evening Social BBQs outside, with an opportunity to play pétanque and croquet, for enjoyment of members, partners and families. Non profit making, providing fun and social interaction for members 50-60 members. We also held a successful and very sociable Christmas Lunch event which was very well attended, with a meal, games a quiz and music. It was a lot of fun. ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The activities continued at good levels and the
results reflected that. Gift Aid receipts were a
useful boost to the Charity's Reserves.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A reserves policy has been approved ahead of
filing this annual return. While the reserves of
the charity are negative during this period, the
Trustees are planning to change this position
over time such that there are reserves retained
to deal with any unforeseen circumstances in
order that activities can continue with regards
to the constitution andpublic benefitguidance.| |Amount of reserves held|Para 1.22|**NIL**| |Reasons for holding zero
reserves|Para 1.22|The Reserves are currently negative| |Details of fund materially in
deficit|Para 1.24|The Reserves are currently negative. A loan
offsets the amount and the intention is to seek
further donations to fully repay the loan.| |---|---|---| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Fundraising, whether by way of donations,
grants or other sources is important to the
Charity and we have a Trustee dedicated to the
task. Entertaining PROBUS groups playing
Petanque has also provided additional funds.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |---|---|---| |How is the charity constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Appointed by existing Trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustee governance is guided by the
constitution which is reviewed annually.
The charity is managed and governed by the
Trustees who are volunteers.
There are no paid staff.
Policies, which are reviewed annually, inform
and guide the Trustees’ approach to
safeguarding, health and safety, equal
opportunities, privacyand financial reserves| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Trustees run the charity and organise the
activities. In the wider network, HSCP also has
a relationship with the following organisations:
•
The UK Men’s Shed Association
•
Alzheimer’s Association
•
Age UK
•
Local District and County Councils
•
NHS staff working as Social Prescribers in
the area.
•
Parish Councils in Shipley and Thakenham
•
TD Shipley Football Club to whom a
monthly rental fee is paid and facilities are
shared.
•
Roffey Football Club where the Men’s Shed
have helped develop the outside seating
area, and the Green Team have assisted.
•
Local Primary Schools in Shipley and
Coolham
•
Local Probus groups
•
Sussex Green Living
•
Olive Tree Cancer Support Group
•
Knepp Castle Estate| |Relationship with any
related parties|Para 1.51|| ## **Reference and Administrative details** Charity name Horsham & Shipley Community Project Other name the charity uses HSCP Registered charity number 1178797 Charity’s principal address 69 Earles Meadow Horsham, West Sussex RH12 4HR **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Philip Gibbs|Chair||Trustees| ||Russell Wood|Treasurer||Trustees| ||Richard Harris|||Trustees| ||Dawn Baker|||Trustees| ||Helen Gibbs|||Trustees| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details None ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Philip Gibbs **Position (eg Secretary,** Chair **Chair, etc) Date** 20 February 2026 ThE HORSHAM &SHiPLEY COMMIINITY prJo"ec 8tatsm•nt ol FIMn¢l•l A¢tlvltlw lor th• p•rtod •ndlng ￿ Aprll 2020 2025 2024 Income from.. DonAUon• 12,676 5.182 Ch•rA•bl• actlvtt*•'. subjulpts￿• 300 485 Tradknq Inc4 211 621 Ev•nl• Inwn• e,813 7,142 Gran1• •nd Oth•r Ino)m• 5,100 2,091 Surp￿# ￿ Ao0•1 Dhr4)8•1 300 Tot*1 Incom• 25.399 15,301 Expndltur• on: Ralslng lund• 14.082 14,377 ChArltab￿ #ctlvltkn.. Shlpl•y 8tt• dowiloK*n•nt Tru8teeNolunt•er Traknlng 737 Totgl Expondlturn 14.304 21,019 N•1 Incom•lExF*ndlturn 11,095 {5,718} THE IILIISHAM &SHiPLEY roMMIINITY projte FIXEQA8W8 CLIIRENT*8eEr$ &3•1 Uhm￿TlE¥ ZBJ 14Ef LAMIPENT A88ET8 LLWUT¥8 42.WJ b2,071 NET A8W3 TOTALCbL4m FUFKS THE IILIISHAM &SHiPLEY roMMIINITY projte FIXEQA8W8 CLIIRENT*8eEr$ &3•1 Uhm￿TlE¥ ZBJ 14Ef LAMIPENT A88ET8 LLWUT¥8 42.WJ b2,071 NET A8W3 TOTALCbL4m FUFKS