_**TAVISTOCK STREET PASTORS Trustees’ Annual Report**_
_**for the year ended 31 December 2023**_
The trustees of Tavistock Street Pastors are pleased to present their report together with the unaudited financial statements of the charity for the year ended 31[st] December 2023.
## **ADMINISTRATIVE DETAILS:**
Registered Charity number: 1178770 Charity address for correspondence: Tavistock Street Pastors c/o The Abbey Chapel, Bedford Place Tavistock Devon PL19 OAD
Tavistock Street Pastors is a Charitable Incorporated Organisation (CIO) and was incorporated on 13[th] June 2018.
## **TRUSTEES:**
Rev’d. Matthew Godfrey Chair (appointed 31[st] May 2023) Jacqueline Palmer Treasurer Robert Palmer Eunice Weemys Kenneth Joynes (appointed 31[st] May 2023)
Any new trustees may be appointed by existing ones. The trustees meet at least 4 times a year and delegate to the Management team the operational decisions required to run the charity.
## **AIMS AND PURPOSES:**
The objects of the CIO are for public benefit, in the geographic area of Tavistock and beyond as the Trustees may from time to time determine in accordance with Charity Law in England and Wales, as follows:
1. To advance the Christian faith in accordance with the Street Pastor License Agreement with “Ascension Trust” through:
- the provision of public pastoral care services to help people on the streets, in the local secondary college and other public places, giving guidance, support and signposting which assist in preserving public order, avoid anti-social behaviour, relieve sickness and preserve health;
- enlightening others about Christianity through raising awareness and understanding of ecclesiastical relevance to community and public life, mobilising the Church ecumenically to unity of worship and to advance the Christian faith by carrying out the mission and outreach work of the Gospel for the benefit of the public.
2. To develop the capacity and skills of socially disadvantaged groups in our community in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society; in particular but not exclusively through raising awareness, promoting, sustaining and increasing individual and collective knowledge, skills and expertise, through the practical development of individual capabilities, competences, skills and understanding through formal training, informal talks and capacity building in voluntary services, according
_**TAVISTOCK STREET PASTORS Trustees’ Annual Report**_
_**for the year ended 31 December 2023**_
to Christian principles and the Street Pastor Urban Trinity principle of Church, Police and Local Government working together for the benefit of the community.
## **FINANCIAL REVIEW:**
The principal sources of funding in 2023 were gifts from individuals and local organisations along with a £900 grant from Devon County Council (Growing Communities Fund). Total income for the year was £1,726 (2022: £2,563). Total expenditure was £1,688 (2022: £3,006) resulting in a small increase in reserves of £38 (2022: decrease of £443).
Expenditure in 2023 returned to a more typical level following a major replacement of uniforms and equipment in the previous year, much of which had been in use since the initiative began in 2009.
## **ACTIVITY:**
Our regular weekly patrols continued through the year with daytime and night-time Street Pastor patrols taking place each weekend and School Pastor patrols each Wednesday lunchtime at Tavistock College. From time to time, our School Pastor volunteers have also been able to provide pastoral support when required by the College.
|Total number of male and female Street Pastors:|18|
|---|---|
|Total number of School Pastors:|8|
|Total number of Prayer Pastors:|14|
All the Street, School and Prayer Pastors give their time as volunteers, and many also help the charity in other ways on a voluntary basis. The trustees record their gratitude for everyone’s contribution and commitment.
## **PLANS FOR THE FUTURE:**
The trustees in conjunction with the Management Team have set the following goals for the next 12 months:
- Having appointed new trustees and management team members during the period being reported upon, for these to become fully acquainted with their roles and help lead the organisation during the years ahead;
- To continue to deploy Street and Prayer Pastors on night-time patrols each weekend;
- To continue to deploy daytime patrols on Fridays and occasional Saturday lunchtimes in Tavistock town centre;
- To continue to deploy School Pastor patrols serving the needs of Tavistock College each Wednesday lunchtime;
- To encourage, recruit and train new Street, School and Prayer Pastor volunteers allowing us to maintain numbers at existing levels as longer-standing volunteers continue to retire, especially from night-time patrolling;
- Continue to maintain our engagement with Tavistock Town Council, West Devon Borough Council, the South-West Regional Safety Partnership, and our local Policing team;
_**TAVISTOCK STREET PASTORS Trustees’ Annual Report**_
_**for the year ended 31 December 2023**_
## **RISK MANAGEMENT:**
The Trustees have identified the risks to which the Charity is exposed and have developed and reviewed policies and procedures to ensure that appropriate measures are in place to mitigate those risks. Volunteers are required to attend “roles and responsibilities” refresher training every 3 years. DBS checks for all individuals involved in patrolling are refreshed every 3 years. All those involved in patrolling at Tavistock College carry out refresher training at the beginning of each new school year for safeguarding procedures when working with children. Trustees will continue to review all policies and procedures as necessary.
## **TRUSTEES’ RESPONSIBILITIES FOR THE FINANCIAL STATEMENTS:**
The Trustees are responsible for preparing financial statements for each financial period which clearly show the state of affairs of the charity and of the surplus or deficit of the charity for the period. In preparing these financial statements the trustees are required to:
- Select suitable accounting policies and apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- Prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in existence;
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011 and the Statement of Recommended Practice 2015 (FRS102). They are responsible for safeguarding the assets of the charity and hence making reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Board of Trustees on 14[th] October 2024 and signed on its behalf by
Reverend Matthew Godfrey
_Chair of Trustees_
**Tavistock Street Pastors accounts to 31/12/23**
**12 months to 12 months to 31/12/23 31/12/22**
|**Tavistock Street Pastors accounts to 31/12/23**|**12 months to**
**31/12/22**
**31/12/23**
**12 months to**|**12 months to**
**31/12/22**
**31/12/23**
**12 months to**|**12 months to**
**31/12/22**
**31/12/23**
**12 months to**|**12 months to**
**31/12/22**
**31/12/23**
**12 months to**|
|---|---|---|---|---|
|**INCOME & EXPENDITURE STREET & SCHOOL PASTORS**
**Income**
Contributions from Street & School Pastors
Gift Aid
Grants
Donations
**Expenditure**
Uniforms
Kit & consumables (flip flops, lollipops, water etc)
Training
Radio Licences
Light & heat - contn to Abbey Chapel_(waived 2020-2022 inc)_
Depreciation - radios
Insurance
Asc'n Trust Licence fees - 15% of income or min £800 since 2021
Sundry
Disclosure & Barring Service fees
**Total expenses**
**OVERALL SURPLUS / (DEFICIT)**
**BALANCE SHEET**
**Fixed Assets**
Tangible Assets
**Current Assets**
Debtors
Prepayments
Bank
**Current Liabilities**
Accruals
**Total Assets less Current Liabilities**
**Financed by:**
Profit and Loss account b/fwd
Surplus/(deficit) for year|**£**
**£**
**£**
**£**||||
||0.00
0.00
900.00
826.00
1,726.00
0.00
109.85
0.00
75.00
300.00
0.00
197.65
800.00
0.00
205.50
1,688.00
**38.00**
(0.00)
0.00
100.00
1,980.81
2,080.81
(275.00)
(275.00)
**1,805.81**
1,767.81
38.00
**1,805.81**||600.00
0.00
800.00
1,163.00
2,563.00
1,776.76
127.39
(40.00)
75.00
(200.00)
73.80
197.65
800.00
42.16
153.50
3,006.26
**(443.26)**
(0.00)
0.00
100.00
1,863.81
1,963.81
(196.00)
(196.00)
**1,767.81**
2,211.07
(443.26)
**1,767.81**||
||||||
|||**1,805.81**||**1,767.81**|
|||1,767.81
38.00||2,211.07
(443.26)|
|||**1,805.81**||**1,767.81**|