_**TAVISTOCK STREET PASTORS Trustees’ Annual Report**_ _**for the year ended 31 December 2020**_ The trustees of Tavistock Street Pastors are pleased to present their report together with the unaudited financial statements of the charity for the year ended 31[st] December 2020. ## **ADMINISTRATIVE DETAILS:** Registered Charity number: 1178770 Charity address for correspondence: Tavistock Street Pastors c/o The Abbey Chapel, Bedford Place Tavistock Devon PL19 OAD Tavistock Street Pastors is a Charitable Incorporated Organisation (CIO) and was incorporated on 13[th] June 2018. ## **TRUSTEES:** Jeffrey Charles Moles Chair Joan Mary Jones Vice Chair Jacqueline Wendy Palmer Treasurer Robert Alan Palmer Eunice Weemys Having taken up the role of Street Pastor Co-ordinator in October, Joanne Wright stepped down as Trustee, being replaced in this role by Robert Alan Palmer Any new trustees may be appointed by existing ones. The trustees meet at least 4 times a year and delegate to the Management team the operational decisions required to run the charity. Management team meetings are ordinarily held bi-monthly, though this pattern has been disrupted during the pandemic with reduced patrolling activity and meetings taking place via videoconferencing. ## **AIMS AND PURPOSES:** The objects of the CIO are for public benefit, in the geographic area of Tavistock and beyond as the Trustees may from time to time determine in accordance with Charity Law in England and Wales, as follows: 1. To advance the Christian faith in accordance with the Street Pastor License Agreement with “Acsension Trust” through: - the provision of public pastoral care services to help people on the streets and other public places, giving guidance, support and signposting which assist in preserving public order, avoid anti-social behaviour, relieve sickness and preserve health; - enlightening others about Christianity through raising awareness and understanding of ecclesiastical relevance to community and public life, mobilising the Church ecumenically to unity of worship and to advance the Christian faith by carrying out the mission and outreach work of the Gospel for the benefit of the public. _**TAVISTOCK STREET PASTORS Trustees’ Annual Report**_ _**for the year ended 31 December 2020**_ 2. To develop the capacity and skills of socially disadvantaged groups in our community in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society; in particular but not exclusively through raising awareness, promoting, sustaining and increasing individual and collective knowledge, skills and expertise, through the practical development of individual capabilities, competences, skills and understanding through formal training, informal talks and capacity building in voluntary services, according to Christian principles and the Street Pastor Urban Trinity principle of Church, Police and Local Government working together for the benefit of the community. ## **FINANCIAL REVIEW:** The principal sources of funding in 2020 were gifts and grants from individuals, the Town Council and two local churches, along with individual contributions from trainee Street Pastor volunteers. Total income for the year was £2,612 (2019: £1,056). Total expenditure was £1,456 (2019: £1,977) resulting in an increase in reserves of £1,156 (2019: reduction of £921). Expenditure on training/refresher training and equipping has supported the key objectives of the charity through the induction and development of Street Pastor volunteers as follows: - 1 new Street Pastors volunteer was trained & equipped. - 12 Street Pastors attended a “Roles & Responsibilities” refresher training day. ## **ACTIVITY:** The Coronavirus pandemic clearly had a significant impact on what we were safely able to do during the year with patrols not being possible during “lockdown”. Street Pastor patrols were carried out on 32 nights during the year, with a further 30 daytime patrols and 10 School Pastor patrols on Wednesday lunchtimes at Tavistock College. Following a risk assessment, a revision to our operating policies and guidelines, and the carrying out of two trial patrols, daytime patrols were resumed in August. Night-time patrols resumed in September. With the additional complexities of the school environment, School Pastor patrols have not been resumed. |Total number of male and female Street Pastors:|25| |---|---| |Total number of School Pastors:|8| |Total number of Prayer Pastors:|18| All of the Street, School and Prayer Pastors give their time as volunteers, and many also help the charity in other ways on a voluntary basis. The trustees record their gratitude for everyone’s contribution and commitment. ## **PLANS FOR THE FUTURE:** The trustees in conjunction with the Management Team have set the following goals for the next 12 months: - To continue to deploy Street and Prayer Pastors on Friday and Saturday night-time patrols and daytime patrols on Fridays and occasional Saturdays in a manner which safely complies with procedures for preventing transmission of Covid-19 infection; _**TAVISTOCK STREET PASTORS Trustees’ Annual Report**_ _**for the year ended 31 December 2020**_ - To explore ways in which Wednesday lunchtime School Pastor patrols can resume in order to safely serve the needs of Tavistock College; - To encourage, recruit and train further Street, School and Prayer Pastor volunteers allowing us to maintain numbers at existing levels as some long-standing volunteers don’t yet feel comfortable to return to patrolling; - Continue to maintain our engagement with Tavistock Town Council, West Devon Borough Council, the South-West Regional Safety Partnership, and our local Policing team as Covid-19 measures make usual channels of communication more difficult. ## **RISK MANAGEMENT:** The Trustees have identified the risks to which the Charity is exposed and have developed and reviewed policies and procedures to ensure that appropriate measures are in place to mitigate those risks. In particular, the arrangements for the resumption of patrolling during the Coronavirus pandemic involved the carrying out of a detailed risk assessment, the preparation and testing of revised patrolling procedures and the communication with our volunteers to ensure good understanding and implementation. Trustees will continue to review those procedures as necessary. ## **TRUSTEES’ RESPONSIBILITIES FOR THE FINANCIAL STATEMENTS:** The Trustees are responsible for preparing financial statements for each financial period which clearly show the state of affairs of the charity and of the surplus or deficit of the charity for the period. In preparing these financial statements the trustees are required to: - Select suitable accounting policies and apply them consistently; - Make judgements and estimates that are reasonable and prudent; - Prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in existence; The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011 and the Statement of Recommended Practice 2015 (FRS102). They are responsible for safeguarding the assets of the charity and hence making reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Board of Trustees on 26[th] October 2021 and signed on its behalf by Jeffrey Charles Moles _Chair of Trustees_ |**Tavistock Street Pastors accounts**
**To: 31/12/20**
**NOTES**
**INCOME & EXPENDITURE**
**STREET PASTORS**
**Income**
Contributions from Street Pastors
Sundry
Gift Aid
**4**
Grants - see note
**1**
Donations - see note
**1**
**Expenditure**
Uniforms
Kit & consumables (flip flops, lollipops, water etc)
Training
Conference attendance costs
Radio Licences
Radio repairs
Light & heat - contn to Abbey
Depreciation - radios
Depreciation - defibrillator - 5 yrs starting 01/1/17
Write back of income donated towards defibrillator - 5 yrs
**Total Street Pastor expenses**
**Street Pastors - income less expenditure**
**SCHOOL PASTORS**
**Income**
Contributions from School Pastors
**Expenditure**
Uniforms
Phones & stationery
**Total School Pastor expenses**
**School Pastors - income less expenditure**
**General expenditure**
Insurance
Publicity & Stationery
Asc'n Trust Licence fees -15% of income or £450 min (for 2020)
AGM social
Christmas social
Sundry
Disclosure & Barring Service fees
**Total general expenditure**
**OVERALL SURPLUS / (DEFICIT)**|**12 months to**
**31/12/20**
**£**
**£**
200.00
0.00
272.47
750.00
1,389.75
2,612.22
0.00
207.27
205.00
0.00
75.00
0.00
0.00
73.80
220.80
(160.00)
621.87
**1,990.35**
0.00
0.00
0.00
0.00
0.00
**0.00**
197.65
0.00
450.00
0.00
0.00
45.00
141.25
**833.90**
**1,156.45**|**12 months to**
**31/12/20**
**£**
**£**
200.00
0.00
272.47
750.00
1,389.75
2,612.22
0.00
207.27
205.00
0.00
75.00
0.00
0.00
73.80
220.80
(160.00)
621.87
**1,990.35**
0.00
0.00
0.00
0.00
0.00
**0.00**
197.65
0.00
450.00
0.00
0.00
45.00
141.25
**833.90**
**1,156.45**|**12 months to**
**31/12/19**
**£**
**£**
200.00
0.00
0.00
500.00
356.00
1,056.00
474.60
403.53
0.00
0.00
75.00
0.00
200.00
73.80
220.80
(160.00)
1,287.73
**(231.73)**
0.00
0.00
0.00
0.00
0.00
**0.00**
177.65
0.00
158.40
56.62
0.00
140.50
156.75
**689.92**
**(921.65)**|**12 months to**
**31/12/19**
**£**
**£**
200.00
0.00
0.00
500.00
356.00
1,056.00
474.60
403.53
0.00
0.00
75.00
0.00
200.00
73.80
220.80
(160.00)
1,287.73
**(231.73)**
0.00
0.00
0.00
0.00
0.00
**0.00**
177.65
0.00
158.40
56.62
0.00
140.50
156.75
**689.92**
**(921.65)**|**12 months to**
**31/12/18**
**£**
**£**
400.00
0.00
0.00
750.00
160.00
1,310.00
29.40
321.11
0.00
0.00
75.00
162.90
200.00
73.80
220.80
(160.00)
923.01
**386.99**
0.00
0.00
0.00
0.00
0.00
**0.00**
197.65
0.00
196.50
58.72
76.21
0.00
169.00
**698.08**
**(311.09)**|**12 months to**
**31/12/18**
**£**
**£**
400.00
0.00
0.00
750.00
160.00
1,310.00
29.40
321.11
0.00
0.00
75.00
162.90
200.00
73.80
220.80
(160.00)
923.01
**386.99**
0.00
0.00
0.00
0.00
0.00
**0.00**
197.65
0.00
196.50
58.72
76.21
0.00
169.00
**698.08**
**(311.09)**|**12 months to**
**31/12/17**
**£**
**£**
0.00
0.00
0.00
0.00
1,285.00
1,285.00
0.00
336.03
0.00
478.74
75.00
0.00
200.00
0.00
220.80
(160.00)
1,150.57
**134.43**
0.00
0.00
0.00
0.00
0.00
**0.00**
213.63
1.98
192.75
64.41
38.00
286.00
**796.77**
**(662.34)**|**12 months to**
**31/12/17**
**£**
**£**
0.00
0.00
0.00
0.00
1,285.00
1,285.00
0.00
336.03
0.00
478.74
75.00
0.00
200.00
0.00
220.80
(160.00)
1,150.57
**134.43**
0.00
0.00
0.00
0.00
0.00
**0.00**
213.63
1.98
192.75
64.41
38.00
286.00
**796.77**
**(662.34)**| |---|---|---|---|---|---|---|---|---| |||||||||| |||**1,156.45**||**(921.65)**||**(311.09)**||**(662.34)**| |||||||_Page 1 of 2_||_16/09/21 09:17_| |**Tavistock Street Pastors accounts**
**To: 31/12/20**
**BALANCE SHEET**
**Fixed Assets**
Tangible Assets
**Current Assets**
Debtors
Prepayments
Bank
**Current Liabilities**
Creditors
Deferred income (re purchase of defibrillator)
Accruals
**Total Assets less Current Liabilities**
**Financed by:**
Profit and Loss account b/fwd
Surplus/(deficit) for year
**NOTES:**|**NOTES**
**2**
**3**|**NOTES**
**2**
**3**|**12 months to**
**31/12/20**
**£**
**£**|**12 months to**
**31/12/20**
**£**
**£**|**12 months to**
**31/12/19**
**£**
**£**|**12 months to**
**31/12/19**
**£**
**£**|**12 months to**
**31/12/18**
**£**
**£**|**12 months to**
**31/12/18**
**£**
**£**|**12 months to**
**31/12/17**
**£**
**£**|**12 months to**
**31/12/17**
**£**
**£**| |---|---|---|---|---|---|---|---|---|---|---| ||||368.40
0.00
100.00
1,927.69
2,027.69
0.00
(160.00)
(95.29)
(255.29)
**2,140.80**
984.35
1,156.45
_0.00_
**2,140.80**||663.00
0.00
100.00
653.10
753.10
0.00
(320.00)
(111.75)
(431.75)
**984.35**
1,906.00
(921.65)
_0.00_
**984.35**||957.60
0.00
80.00
1,582.90
1,662.90
0.00
(480.00)
(234.50)
(714.50)
**1,906.00**
2,217.09
(311.09)
_0.00_
**1,906.00**||883.20
0.00
80.00
2,214.54
2,294.54
0.00
(640.00)
(320.65)
(960.65)
**2,217.09**
2,879.43
(662.34)
_0.00_
**2,217.09**|| ||||_0.00_||_0.00_||_0.00_||_0.00_|| |||||**2,140.80**||**984.35**||**1,906.00**||**2,217.09**| |||||984.35
1,156.45||1,906.00
(921.65)||2,217.09
(311.09)||2,879.43
(662.34)| |||||**2,140.80**||**984.35**||**1,906.00**||**2,217.09**| |||||||||||| |**1. GRANTS & DONATIONS in year**
**Yr to 31/12/20 - Grants**
**Yr to 31/12/20 - Donations**
Regular Individual SP
St Eustachius Cburch
The Abbey Chapel
Tavistock Town Council|**£**
750.00|**2. FIXED ASSETS**
**Cost**
At 1st January
Additions
Disposals
**At 31st December**
**Depreciation**
At 1st January
Charge for year
Re disposals
**At 31st December**
**Net Book Value**
**This year end**
Previousy/e|||**Replacement**
**Radios**
**Total**
**Defibrillator* (see 2)**
**£**
**£**
**£**
1,104.00
3,064.60
4,168.60
0.00
0.00
0.00
0.00
**1,104.00**
**3,064.60**
**4,168.60**
662.40
2,843.20
3,505.60
220.80
73.80
294.60
0.00
**883.20**
**2,917.00**
**3,800.20**
(Dep'n = 5 yrs SL) (Dep'n = 5 yrs SL)
**220.80**
**147.60**
**368.40**
441.60
221.40
663.00|||||| ||**750.00**|||||||||| ||120.00
269.75
1,000.00|||||||||| ||**1,389.75**|||||||||| |||||||||||| |||||||**220.80**
**147.60**
**368.40**||||| |||||||441.60
221.40
663.00||||| _Page 2 of 2 16/09/21 09:17_