## **TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS** 

## **For the Year Ended 31[st] July 2025** 

## **Charity Name: Gainsborough Musical Theatre Society Registered Charity Number: 1178761** 

**Principal Address: Gainsborough Methodist Church, North Street, Gainsborough, Lincs DN21 2HP** 

## **1. Reference and Administrative Details** 

- **Trustees:** Chair; Catherine Hughes Treasurer; Ian Burgess, Secretary; Sharon Spalding,Other committee members,  Peter Troop, Faye Newell, Leigh Troop, Devon Riley, Beth Newell 

- **Bankers:** TSB 

- **Independent Examiner:** Not applicable 

## **2. Objectives and Activities** 

## **Our Purpose:** 

As set out in our governing document, the objects of Gainsborough Musical Theatre is the promotion of the arts for public benefit, specifically the art of music and drama through the production of dramatic operatic and musical works having an educative value. We aim to achieve this by staging high-quality musical theatre productions and concerts and providing accessible training and participation opportunities for the local community. 

## **Public Benefit:** 

In shaping our objectives and planning our activities, the trustees have considered the Charity Commission's guidance on public benefit. We ensure our shows are open to the wider public at affordable ticket prices and offer subsidised or free participation for youth and community members. 

## **3. Achievements and Performance** 

Our main achievements include: 

- **Main Stage Productions:** Staged a critically acclaimed production of Nine to Five at the Plowright Theatre, Scunthorpe and staged a series of Autumn concerts for the people of Gainsborough & immediate area 

- **Youth & Community Engagement:** We encourage the participation of young people which helps nurture and develop their confidence  and musical talent. 

- **Community Outreach:** We provide free musical interludes at other events organised by local charities. 

## **4. Financial Review** 

## **Financial Position:** 

Total income for the year was£16,718 and total expenditure was £16,696, resulting in a net deficit of £22 for the year. This brings our total funds carried forward to £29,073. 

## **Reserves Policy:** 

The trustees have established a reserves policy whereby the charity aims to hold unrestricted funds equivalent to at least six  months of operating costs. This equates to approximately £10,000 and is 



held to cushion the charity against any unforeseen downturns in revenue and increases in costs and to ensure we can meet our future production and other financial commitments.  To this end, a savings account has been established which stood at £10,683 at the financial year end. 

## **Principal Funding Sources:** 

Our core income is generated through ticket sales, membership fees, and the generous support of patrons and local sponsors. 

## **5. Structure, Governance, and Management** 

## **Governing Document:** 

Gainsborough Musical Theatre is a Charitable Incorporated Organisation (CIO) its Constitution dated 13[th] June 2018. 

## **Recruitment and Training of Trustees:** 

Trustees are elected or appointed by the members at the Annual General Meeting (AGM). The board seeks to ensure a diverse range of skills is represented, including backgrounds in the arts, finance, and marketing. New trustees receive an induction which  outlines their legal responsibilities under charity and company law. 

## **6. Principal Risks and Uncertainties** 

The trustees have assessed the major risks to which the charity is exposed and have established systems to mitigate them: 

- **Economic Climate:** Rising utility and production costs (theatre hire, tech, sets) combined with cost-of-living pressures on audience ticket sales remain a significant risk. We mitigate this by seeking multiple quotes for production elements, carefully setting flexible ticket prices, and vigorously pursuing external grant funding. 

- **Volunteer Retention:** As a community-focused group, we heavily rely on the time and expertise of our volunteer cast and crew. We mitigate this by providing an encouraging, safe, and rewarding environment and actively recruiting new volunteers at all levels of the organisation. 

## **7. Statement of Trustees' Responsibilities** 

The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards. 

Law requires the trustees to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. 

**Approved by order of the Board of Trustees on 19[th] April 2026 and signed on its behalf by:** 

**Catherine Hughes Chair of Trustees** 



ATrE
31$*
202
31.7.25
31.7.24
INCOME
subscript￿nI
Patro
kefreshm¢nls
Donations
965m
t,715.Cfl
350.Q)
156.50
835.16
4Q
&rylus from actfvJtl¢J
5urplu$ on Concerts
Interut received
I￿lIMa$ a Easteryuiz
Fo$hion Show
Eosy Fundraisihg
5aPt of props a eosfvM¢s
t stoll
1.Tr)3.93
345A4
1.415.CD
961.ts)
255.24
0.0)
84.&)
996.57
340.04
1.743.73
0.00
269.63
32.27
o.L))
TOTAL I￿O￿lE
5.430.01
6.438.90
EXPENDITURE
D¢ti¢it•n 9 10 S / How¢
PreMiS¢$ rent
Admlnl$trotlw ¢¥¢nxs
Insurahces
Post & stationery
nTh A *iih*rrlp*io
M￿tellIn￿OUs
3.586.01
1.029.Q)
7.414.16
1,596.th)
6ZO.84
608.96
1.25
199.CQ
130.¢XI
lo.co
837.54
939.21
roTAL EXPENDITVRE
5.452.58
9,949.37
Net d¢fklt for the yt
-22.57
-3.510.47

AS AT 31st
1.8.24
31.7.25
31.7.24
FIXED ASSErs
Keybdard
uppwr ASSETS
TSB Bonk
Yorkshire Buildit¥J 50¢iety
Cash in hand
18.153.47
10.683.29
125.81
28,962.57
17.995.93
10.337.45
36.76
28,370.14
PayTr¢rttx In advonco
Pro9romme adverts & licenc¢
725.00
Net AxMt#
29.073.57
29.096.14
Flnonced by
8altsne¢ 1.8.24
t)¢ficit for the year
29￿96.14
-22.57
32,606.61
-3,510.47
AJ at 31.7.25
29.073.57
29,096.14
Idn 8ur9¢$1
Hth.Trtaxur•r
Iq.*-I

to the
ded 31st 2025
2025
to
INCOME
Titket Sa
Pro9romme Advertisements
Raff le a Programme Mles
10.425.
3(￿.
563.14
10.067.50
445.00
513.12
T•tal Ineom¢
11.288.14
IIL)25.62
EXPENSES
Royalties
Hire of libs. Scores a post¢y
Theatre & rehersol ro¢m hir¢
MD fɢs
Accomwnist & or¢hestra fee5
Hirt of $cen¢ry
Hire of microphones d S¢yJnd system
Costumes a props
Publicity, l¢af lets posters etc
Progromme prlntirrfJ
Arknowled9ments ¢t¢
1.448.00
1,470.00
1.980.
1,2W.(
4,t70.Q)
3,W6.¢XI
630.(X)
53.39
486.79
330.¢XI
ICO.¢J)
1.914.60
2,886.44
1,200.U)
3,460.(¥)
5,026.lJ)
935.
1,244.54
473.20
300.¢)0
Total e¥pendltur•
14A74.18
18,439.78
N•t swplus/ - d¢ll¢lt
-3.586.04
-7,414.16