Section C: Notes to the accounts Trustees’ annual report for the period
Period start date 1.08.2023 Period end date 31.07.2024 Charity No Charity name BUTTERSHAW (ST PAULS) CHURCH 1178752 (if any) AMATEUR OPERATIC AND DRAMATIC SOCIETY
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide involvement and appreciation of live musical theatre both on stage and in the audience |
| Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts. |
Para 1.17 and 1.19 |
Production of "Guys and Dolls" at St George's Hall Bradford, a concert in a local Church Hall, various social events for Members and friends with the aim of fund raising to help cover anylosses from the main show |
| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission onpublic beneft |
Para 1.18 | The Society has had due regard to guidance on public benefit published by the Commission inexercising their powers and duties. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers | Para 1.38 | |
| Other |
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Achievements and Performance
| SORP reference |
o |
||
|---|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | The Society continues to provide theatreexperience, both on and off stage, to many abilities and a range of ages.It is the aim t donate to charities each year,one being funded from a bucket collection at the main show and the other from profits (if any)from the year's working. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Achievements against objectives set | Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
01.08.2023-31.07.2024
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Financial Review
| SORP reference |
||
|---|---|---|
| Review of the charity’s fnancial position at the end of the period |
Para 1.21 | As of 31.07.2024 the Society showed a profit of £4957 on the overallyear's working. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are adequate to meet essential working capital to provide cover for future losseswhere audience attendance is |
| Amount of reserves held | Para 1.22 | ~~unpredictable.~~ £56000 |
| Reasons for holding zero reserves | Para 1.22 | |
| Details of fund materially in defcit | Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a goingconcern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
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Structure, Governance and Management
| Description of charity’s trusts: | SORP reference |
|
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | CIO 13.06.2028 |
| How is the charity constituted? (e.gunincorporated association,CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees appointed or re-appointed at the Annual General Meeting |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charityworks |
Para 1.51 | |
| Relationship with any related parties | Para 1.51 | |
| Other |
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Reference and Administrative details
| Charity name | BUTTERSHAW (ST PAULS) CHURCH AMATEUR OPERATIC ~~AND DRAMATIC SOCIETY~~ |
|
|---|---|---|
| Other name the charity uses | BSP |
|
| Registered charity number | 1178752 | |
| Charity’s principal address | Chy-an-Pras, 2 South Street, Oakenshaw. Bradford, BD12 7DJ |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|
| James Wilczynski | Chair | ||
| Gillian Bastow | Secretary | ||
| Lisa Fisher | Treasurer | ||
| Linda Hensby | Business Manager | ||
| Diane Bolland | President | ||
| Lucy Anderson | |||
Mary Benn |
|||
| David Collins | |||
| Alan Hirst | |||
| Phil Jowett | |||
| James Klenk | |||
| Angela Moore | |||
| Megan Rogers | |||
| Jayne Whitehead | |||
| Emma Wilson | |||
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Reference and Administrative details (cont)
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|
|---|---|---|
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) GLBastow Full name(s) Gillian Lesley Bastow
Position (eg Secretary, Secretary Chair, etc) Date 25.07.2025
01.08.2023-31.07.2024
Charity Accounts templates – Trustees’ annual report for the period
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Buttershaw St Pauls AODS
Annual Show and Concert 31st July 2024
| INCOME Ticket Sales - Own Ticket Sales - Theatre Program Sales Programme Adverts Income Refreshments - Profit Merchandise and badges Raffle and tea money EXPENDITURE Musical Director Orchestra Director Theatre Hire Box Office Commission Credit Card Charges Tech (Bradford Theatres) Costumes/Props/Makeup Postage/stationary Sound Lighting Scenery Marketing President's Bar Royalties/Libs Programme Printing / Cost Publicity Rehearsal Space Booking Forms Piano removal Others (Loss) / Profit on Production |
£ £ £ £ 17,670 13,479 14,420 7,744 840 701 1,060 795 120 189 158 0 471 34,268 23,379 2,000 2,580 3,600 2,400 1,200 1,000 12,929 14,257 1,730 2,182 578 320 618 297 2,198 3,919 27 30 2,000 1,800 600 600 120 5,940 1,094 473 143 88 5,719 3,744 1,062 1,064 0 180 1,290 1,072 450 480 0 100 68 39 37,425 42,565 (3,158) (19,186) 2024 2023 |
|---|---|
Buttershaw St Pauls AODS
Summary Income and Expenditure 31st July 2024
| Buttershaw St Pauls AODS Summary Income and Expenditure |
31st July 2024 |
|---|---|
| INCOME Show Cabaret Concert Interest received Members' Subscription Patrons' Subs / Donations Garden Party 50 Club Fobs Marmalade Dinner Dance Profit EXPENDITURE Donations Insurances NODA Subs and Medals Room Hire Other Society Profit / (Loss) |
£ £ £ £ (3,158) (19,186) 500 2,105 857 1,018 2,310 1,705 2,500 275 669 370 370 225 215 153 86 319 6,606 (15,274) 200 250 1,142 1,232 250 245 0 0 57 0 1,649 1,727 4,957 (17,001) 2024 2023 |
Buttershaw St Pauls AODS
Balance Sheet as at 31st July 2024
| 2024 | 2023 | |||
|---|---|---|---|---|
| £ | £ | £ | £ | |
| ASSETS | ||||
| Bank Current Account | 1,988 | 4,919 | ||
| Bank Current Account | 11,204 | 6,112 | ||
| Building Society Account | 57,990 | 57,990 | ||
| Prepayments re Oklahoma and Cash in Hand | 2,856 | 60 | ||
| 74,038 | 69,081 | |||
| Represented by: | ||||
| Retained Profits b/fwd | 69,081 | 86,082 | ||
| Profit / (Loss) for the year | 4,957 | (17,001) | ||
| 74,038 | 69,081 |
INDEPENDENT EXAMINER’S REPORT
TO THE TRUSTEES OF BUTTERSHAW ST. PAUL’S AMATEUR OPERATIC AND DRAMATIC SOCIETY
I report on the accounts for the year ended 31st July 2024.
Respective responsibilities of the Society Officers and Independent Examiner
The charity’s trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Society at the end of the financial year and of the income and expenditure for that period. The trustees are responsible for the preparation of the accounts.
The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011 Act;
-
to state whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the Independent Examiner’s statement.
Independent Examiner's Statement
In connection with my examination, no matters have come to my attention which:
- give me reasonable cause to believe that in any material respect the requirements
• to keep accounting records in accordance with s.130 of the 2011 Act; and
• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Alan Klenk 2 Henacre Wood Court Queensbury Bradford BD13 2LJ
20thJune 2025