Sevenoaks Lions Club (CIO) Report and Financial Statements th Year ended 30 June 2023 Charity no: 1178738
Sevenoaks Lions Club {ClO} Year ended 30 June 2023 Trustees Alan Catterniole Chair of Trustees Roger Hope. Treasurer Barry Wheeler. Secretary Liz Brown Brian Alger (appointed I" July 20231 Roy Sharrad (resigned l July 20231 Alan Walter (resigned 1° July 2023 Prlncipal Office 19 Sherenden Park, Golden Green. Tonbridge TNII OLQ Charity Number 1178738 Bankers Natwest 67 High Street. Sevenoais. TN13 ILA Report of the Trustees for the year ended June 2023 The trustees present their annual report and financial statements for Sevenoaks Lions Club ICIOI for the year ended 30, June 2023. The financial statements have been prepared on a receipts and payments basis lin accordance with s133 Charities Act 20111 and comply with the Charivs Constitution and the Charities Act 2011. structure and Governance Sevenoak5 Lions Club ICIOI was incorporated on 12 June 2018. The initial Trustees appointed were Brian Alger. Alan Cattermole, Liz Brown. Alan Walter. Jon Austin and Oliver Reeve. With effect from I" July 2018 the CIO acquired the assets and obligations of the Sevenoaks Lions Club Charitable Trust (registered number 291836) and those of the Sevenoaks Lions Club (an unincorporated organisatton).
Sevenoaks Lions Club (CIO) th Year ended 30 June 2023 The constitution of the Sevenoaks Lions Club ICIO) requires the appointment of a minimum of 3 Trustees (with a maximum of 121. Under the CIO by-laws adopted by the members those elected to the Offices of President. Secretary, Treasurer. I Vice President. Chairman of Welfare and Chairnian of Fund Raising are de facto Trustees and act for a term of I year. Trustees meet monthly to consider and approve recommendations made by the members. Objectives and activities for the public benefft Our constitirtion provides that our objecttves are exclusivety charitable in England and Wales, including in particular- the Advancement of citizenship by Promoting the principles of good citizenship- Encouraging members of the CIO to take an active interest in the civic. cultural. social and moral welfare of the community: Providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members- Encouraging service minded people to serve their communty without personal reward and encouraging the promotion of high ethical standards in commerce, industry. professions, public works and prtvate endeavours; Supporting youth to develop their skills. capacities and capabilities to enable them to participate in society as mature and responsible individuals." promoting the Voluntary Sector for the public benefft by associating with local authortties in a common effort to advance education and provide faciltties in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of lrfe of people in local, national and international communities: promoting volunteerin& the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief; the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helpir)g prevent or manage health issues: promoting for the benefrt of the public the conservation, protection and improvement of the physical and natural environment; and/or promoting community participation in healthy recreation.
Sevenoaks Lions Club {ClO) th Year ended 30 June 2023 Duringthe year ended 30th June 2023 we have continued to help those in need where we can. Children and Young People During the year we have funded the Kenward Trust visits to local schools to provide drug awareness advice. We provided book tokens to children from deprived families and respite activities for young carers. We also provided funding to other local organisations supporting children and young people. Sevenoaks Area Youth Trust, Spotlight. Baby Umbrella and the Ross Brotherhood Youth Centre. The Elderly The impact of the Coronaviru5 epidemic significantly curtailed much of the help we have traditionally supplied to the Elderly-for example local trips. Old Time Music Hall Concert and a holiday trip for a local couple. However, we did provide support to the Kemsing lunch club and arranged a respite holiday for a couple. People with Disabilities Mental Health has become an increasing issue duringthe pandemicand we have been able to support local organisations induding West Kent Autism Sailability at Chipstead lakes and to continue our support for the D'vine singers. Other Charities and Voluntary Bodies We have continued to support local Organisation Friends for Families who do wonderful work with Ioc31 families in need. We have also supported the local Hygiene Bank, Edenbridge Citizens Advice Bureau, Porchlight, DAVSS and the newly opened Sevenoaks Branch of the Samarttans. General Public We were able to help many families directly referred to us by Social Services, whether it is from providing carpetin& furniture or white goods. We also provided food vouchers for 150 families at Christmas. We have also provided funding to a number of International disasters through our umbrella organisation Lions International.
Sevenoaks Lions Club (CIO) Year ended 30 June 2023 Grant making policy Under the terms of the club Constitution. Trustees apply funds at their discretion following recommendation bythe members. makir)g grants where they believe that their contribution will make a real difference. We can only make grants in furtherance of our charitable objectives. l. Priorities for Support The number of applications that can be sUPPOrted is. of necesstty, limited to the amount of funds available for distribution in any one year. The Trustees have determined that the priorities for funding will be- subjett to other elements of the Trustees grant-making policy, no re5trittions are imposed on the purpose for which a grant may be made; consequently, applications for support towards capFtal projects. other projects or core costs are considered; as there are numerous Lions Clubs in the UK. applications from Sevenoaks District Area and surrounding districts are generally given a priority. with those in the county of Kent also being considered. Trustees also consider international funding requests referred to them and by the Lions International organisation: candidates for support and/or grants are all considered on their own merits. following investigation by the Welfare Committee. However, given that m05t of the available funds are raised within the local community, those candidates that are local are given special consideration. Using the former as a guiding principle the following are examples of areas adopted for support: o Local charities- youth groups. groups working with the elderly, residential and nursing homes. individual appeals- Youth and children's organisations- sport related groups or individuals, scouting and guidin& youth club activities. young people undertaking overseas assignments- Community facilities - relief of hardship for individuals and families, village hall projects. communty group initiatives.
Sevenoaks Lions Club (CIO) th Year ended 30 June 2023 The above priorities in this policy will be reviewed every year {or more often if deemed appropriate by the Trustees). and may be changed in accordance wtth the Trustees. view of the most effective application of available funds at any point in time. 2. Principles In awarding grants theTrustees will apply the following principles: Trustees will not normally support applications from large national charities (unless it is from and for the local branch use) or charities dedicated to issues deemed by the Trustees to be already well funded; Trustees will work with other organisations to fund initiatives beyond the financial scope of a single organisation: all applications from previous recipients of grants or from previously unsuccessful applicants will be considered by Trustees on their own merits. Although Trustees will have regard to the outcome of the previous grant, any new application will not receive preferential or adverse consideration. 3. Exclusions The Trustees will not normally approve the use of funds for: medical research projects of international, national or locally based charities: purposes for which government has a statutory responsibility to provide. Risk and Reserves Policy As the CIO does not own any property nor does It employ any staff ivs exposure to risk is relatively low. The Trustees are covered to the level of £5million by the Trustees Indemnity element of the Lions Multiple District Insurance Policy. The CIO has a risk management policy in place and in particular a risk assessment is undertaken for every fund-raising event.
Sevenoaks Lions aub {ClO) th Year ended 30 June 2023 The CIO seeks to dispense grants and donations each year based on available funds. However. as the income of the CIO is primarilyfrom a number of fund-raising events some of which require Significant upfront expenditure the Trustees maintain sufficient Reserves to meet these costs and to ensure thatthe flow of grants to organisations can be met in the short term. Finanual review The main Source of income for the CIO is from the various fvnd-raising activrties it puts on during the year. A surplu5 of £37,320 (note 21 was generated from our fund raising events which when added to donations received of £6.835 gave us a total income of £44,155 to spend on our charitable activities. During the year Grants totalling £34,050 (note 11 were made and commitments for a further £8.677 made by the Trustees. Governance costs are kept to a minimum and Members make donations to mitigatethe necessary costs. No member or Trustee of the CIO receives any remuneration. Barry Wheeler Alan Cattermole Roger Hope Trustee Trustee Trustee
Sevenoaks Lions Club (CIO) Receipts and Payments Account Year ended 30 June2023 Notes Unrestricted Restricted Funds Fund5 Volunteer Social Fund Totsl Totsl 2022 2021 RECEIPTS Grants and Donations Donations Members Fundraising Events 4,574 2,261 4.574 2,960 2,261 2,178 81231 72 468 88.066 77.606 7735 7421 88,066 Members Contributions Total Receipts PAYMENTS Cost of Generating Funds Fundraising Events 43,911 43.911 45.742 Charitable artivities Donations and Grants 34.050 34.050 26,089 Volunteers activities 7,418 7,418 6,885 G0Veman costs 2.733 2.733 2.588 Asset purchases Total Payments 721 415 721 83 Net ReIPts/{payMents} 6.651 317 6,968 3,723 Fund balances at i July 22 44 711 40 988 Ftsnd balances at 30 June 23 49 711
Sevenoaks Lions Club (CIO) Statement of Assets and Liabilities th Year ended 30 June 2023 Notes Unrestricted Restricted Funds Funds Members Social Fund Total 2022 Cash Funds NatWe5t Bank and Cash Other Monetary Assets Owed by Members li 119 Assets Retained for Chaiirfs Own Use Fund Original Current Value Vehicle Fund Raisin8 Equipment Computer Unrestricted 7.81K) Unrestricted 12.C Unrestricted 450
Sevenoaks Lions aub {ClO) th Year ended 30 June 2023 Note l - Charlty Expenditure Children and Young People Imago Young Carers Kenward Trust School Wisits Book Vouchers for Children from deprived families Sevenoaks Area yOh Trust Spotlight- Children's Trust Baby Umbrella Ross Brotherhood Youth Centre 276 1,2(KJ 2,250 500 1.950 The Elderlv Kemsing Lunch Club Holiday for couple 1.420 458 Disabilitie5 West Kent Autism D'vine Singers Sailability Chipstead 820 102 Other CharFties and Voluntsry bodies Hygiene Bank EdenbridBe Citizens Advice Bureau Friends for Families Samaritans Sevenoaks Porchlight DAVSS 3,3(K) 3,9CKI 306 General Public Christmas Hampers Direct support to local families through &xial Servites 4,250 2,293 International Disaster relief through Lions International Total 34.975 Less- Returned Grant from prtor year Contribution to Grant from prior year 51X) 425 925 Totsl Expendtture £34,050 io
Sevenoaks Lions aub {ClO} Year ended 3trh June2023 Note 2 - Fund Raising Artivities Income Expenditure Net Heavy Horse Show 2022 45.050 22.866 22,184 Heavy Horse Show 2023 3,125 5.546 12.4211 Beer on the Vine 2022 27,140 8.216 18.924 Beer on the Wine 2023 2.617 12,6171 Christmas Collections 1.027 50 977 Easter Eggs 1.389 339 1,050 Fireworks BBQ 2.642 1,745 897 Club Vehicle 1.593 11.5931 Sundry Fetes etc 858 939 81 Totals Fund Raising 81231 43,911 37.320 In addition, donations were received from the public of £4,574. Members donations (including Gift Aid) for the year totalled £2,261. Note 3 - Volunteers Social Fund The volunteer members of the CIO hold a number of social events including a twinning arrangement with the Lions Club of Hofgeismar in Gemany. In order to ensure the cost of these events do not affect the Charivs funds the members pay for direct costs. run regular raffles and a l(M) Club amongst themselves to generate funds for this purpose. li
Sevenoaks Llons Club lao) Year ended 3tr June2023 Independent Examiners Report Report to theTrustees and membets c¥FSevenoaks Lions aub iaoi {restered tharity number 11787381 on the accounts forthe year ended 30 June 2023 set out on pages 1-11. l port to the trustee5 on my examination of the accounts of the above charlty for the year ended on 30, June 2023. As the charity trustees of the ao you are responsitrje for the preparation of the accounts In accordance with the requirements of the Charitie5 Act 201112the ACVI. I report in respectof my examination of the a(Ys accounts carried out under sertion 145 of theAct and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515llbl of the Act I have completed my examination. I confimi that no material matters have come to m¥ attention in conriection with the examination which 8ives me cause to believe. in any material respect: Aco)unting records were rrf)t kept in accordance with section 130 of the Act or The accounts do not accord the accounti records Chrlstopher Dent 12