Sevenoaks Lions Club (CIO) Report and Financial Statements Year ended 30[th] June 2022 Charity no: 1178738
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Sevenoaks Lions Club (CIO) Year ended 30[th] June 2022
Trustees
Barry Wheeler Chair of Trustees John Law (resigned 1[st] July 2022)
Roger Hope, Treasurer
Alan Cattermole, Secretary
Alan Walter
Roy Sharrad Jon Austin (resigned 1[st] July 2022)
Liz Brown (appointed 1[st] July 2022)
Principal Ofce
19 Sherenden Park, Golden Green, Tonbridge TN11 0LQ
Charity Number 1178738
Bankers
NatWest 67 High Street, Sevenoaks, TN13 1LA
Report of the Trustees for the year ended 30[th] June 2022
The trustees present their annual report and financial statements for Sevenoaks Lions Club (CIO) for the year ended 30[th] June 2022. The financial statements have been prepared on a receipts and payments basis (in accordance with s133 Charities Act 2011) and comply with the Charity’s Constitution and the Charities Act 2011.
Structure and Governance
Sevenoaks Lions Club (CIO) was incorporated on 12[th] June 2018. The initial Trustees appointed were Brian Alger, Alan Cattermole, Liz Brown, Alan Walter, Jon Austin and Oliver Reeve. With effect from 1[st] July 2018 the CIO acquired the assets and obligations of the Sevenoaks Lions Club Charitable Trust (registered number 291836) and those of the Sevenoaks Lions Club (an unincorporated organisation).
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Sevenoaks Lions Club (CIO)
Year ended 30[th] June 2022
The constitution of the Sevenoaks Lions Club (CIO) requires the appointment of a minimum of 3 Trustees (with a maximum of 12). Under the CIO by-laws adopted by the members those elected to the Offices of President, Secretary, Treasurer, 1[st] Vice President, Chairman of Welfare and Chairman of Fund Raising are de facto Trustees and act for a term of 1 year.
Trustees meet monthly to consider and approve recommendations made by the members.
Objectves and actvites for the public beneft
Our constitution provides that our objectives are exclusively charitable in England and Wales, including in particular:
the Advancement of citizenship by
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Promoting the principles of good citizenship;
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Encouraging members of the CIO to take an active interest in the civic, cultural, social and moral welfare of the community;
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Providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members;
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Encouraging service minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours;
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Supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals;
promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities;
promoting volunteering;
the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief;
the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping prevent or manage health issues;
promoting for the benefit of the public the conservation, protection and improvement of the physical and natural environment; and/or
promoting community participation in healthy recreation.
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Sevenoaks Lions Club (CIO)
Year ended 30[th] June 2022
During the year ended 30[th] June 2022 we have continued to help those in need where we can.
Children and Young People
During the year we have funded the Kenward Trust visits to local schools to provide drug awareness advice. We also provided Children’s Hospital Pyjamas to the local acute hospital. We also supported Edenbridge School with their events over the Christmas period and provided materials for a school in Nepal. We also made a donation to Sevenoaks Scouts and the Children’s Hospice Demelza House
The Elderly
The impact of the Coronavirus epidemic significantly curtailed much of the help we have traditionally supplied to the Elderly – for example local trips, Old Time Music Hall Concert and a holiday trip for a local couple. However, we did provide support to the Kemsing lunch club once it restarted.
People with Disabilities
Mental Health has become an increasing issue during the pandemic and we have been able to support local organisations including Sevenoaks ASD, Right Mind and the Autism Society. We were also delighted to support Sailability at Chipstead lakes and to continue our support for the D’Vine Singers.
Other Charities and Voluntary Bodies
We have continued to support local organisation Friends for Families who do wonderful work with local families in need. We have also supported the local Hygiene Bank, Citizens Advice Bureau and the newly opened Sevenoaks Branch of the Samaritans.
General Public
We are able to help many families directly referred to us by Social Services, whether it is from providing carpeting, furniture or white goods. We have supported the Sevenoaks Larder foodbank. We also provided food vouchers for 150 families at Christmas.
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Sevenoaks Lions Club (CIO)
Year ended 30[th] June 2022
Grant making policy
Under the terms of the Clubs’ Constitution, Trustees apply funds at their discretion following recommendation by the members, making grants where they believe that their contribution will make a real difference. We can only make grants in furtherance of our charitable objectives.
1. Priorities for Support
The number of applications that can be supported is, of necessity, limited to the amount of funds available for distribution in any one year. The Trustees have determined that the priorities for funding will be:
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subject to other elements of the Trustees grant-making policy, no restrictions are imposed on the purpose for which a grant may be made; consequently, applications for support towards capital projects, other projects or core costs are considered;
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as there are numerous Lions Clubs in the UK, applications from Sevenoaks District Area and surrounding districts are generally given a priority, with those in the county of Kent also being considered. Trustees also consider international funding requests referred to them and by the Lions International organisation;
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candidates for support and/or grants are all considered on their own merits, following investigation by the Welfare Committee. However, given that most of the available funds are raised within the local community, those candidates that are local are given special consideration. Using the former as a guiding principle the following are examples of areas adopted for support:
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Local charities - youth groups, groups working with the elderly, residential and nursing homes, individual appeals;
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Youth and children’s organisations - sport related groups or individuals, scouting and guiding, youth club activities, young people undertaking overseas assignments;
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Community facilities - relief of hardship for individuals and families, village hall projects, community group initiatives.
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Sevenoaks Lions Club (CIO)
Year ended 30[th] June 2022
The above priorities in this policy will be reviewed every year (or more often if deemed appropriate by the Trustees), and may be changed in accordance with the Trustees’ view of the most effective application of available funds at any point in time.
2. Principles
In awarding grants the Trustees will apply the following principles:
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Trustees will not normally support applications from large national charities (unless it is from and for the local branch use) or charities dedicated to issues deemed by the Trustees to be already well funded;
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Trustees will work with other organisations to fund initiatives beyond the financial scope of a single organisation;
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all applications from previous recipients of grants or from previously unsuccessful applicants will be considered by Trustees on their own merits. Although Trustees will have regard to the outcome of the previous grant, any new application will not receive preferential or adverse consideration.
3. Exclusions
The Trustees will not normally approve the use of funds for:
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medical research projects of international, national or locally based charities;
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purposes for which government has a statutory responsibility to provide.
Risk and Reserves Policy
As the CIO does not own any property nor does it employ any staff it’s exposure to risk is relatively low. The Trustees are covered to the level of £5million by the Trustees Indemnity element of the Lions Multiple District Insurance Policy. The CIO has a risk management policy in place and in particular a risk assessment is undertaken for every fund-raising event.
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Sevenoaks Lions Club (CIO)
Year ended 30[th] June 2022
The CIO seeks to dispense grants and donations each year based on available funds. However, as the income of the CIO is primarily from a number of fund-raising events some of which require significant upfront expenditure the Trustees maintain sufficient Reserves to meet these costs and to ensure that the flow of grants to organisations can be met in the short term.
Financial review
The main source of income for the CIO is from the various fund-raising activities it puts on during the year. We were able to resume our major fund raising events following the pandemic. A surplus of £26,726 (note 2) was generated from our fund raising events which when added to donations received of £5,138 gave us a total income of £31,864 to spend on our charitable activities.
During the year Grants totalling £ 26,089 (note 1) were made and commitments for a further £9,470 made by the Trustees.
Governance costs are kept to a minimum and Members make donations to mitigate the necessary costs. No member or Trustee of the CIO receives any remuneration.
Barry Wheeler Alan Cattermole Roger Hope Trustee Trustee Trustee
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Sevenoaks Lions Club (CIO)
Receipts and Payments Account
Year ended 30[th] June2022
| Notes RECEIPTS Grants and Donatons 2 Donatons Members 2 Fundraising Events 2 Members Contributons Total Receipts PAYMENTS Cost of Generatng Funds Fundraising Events 2 Charitable actvites Donatons and Grants 1 Volunteers actvites Governance costs Asset purchases 2 Total Payments Net Receipts/(Payments) (14,605) Fund balances at 1 July 21 Fund balances at 30thJune 22 40,988 |
Unrestricted Restricted Volunteer Total Total Funds Funds Social Fund 2022 2021 £ £ £ £ 2,960 2,960 2,393 2,178 2,178 2,909 72,468 72,468 1,790 77,606 77,606 7,092 7,421 7,421 1,449 77,606 - 7,421 85,027 8,541 45,742 45,742 4,525 26,089 26,089 15,244 6,885 6,885 1,009 2,588 2,588 2,213 - - 155 74,419 - 6,885 81,304 23,146 3,187 536 3,723 40,052 936 40,988 55,593 43,239 - 1,472 44,711 |
Unrestricted Restricted Volunteer Total Total Funds Funds Social Fund 2022 2021 £ £ £ £ 2,960 2,960 2,393 2,178 2,178 2,909 72,468 72,468 1,790 77,606 77,606 7,092 7,421 7,421 1,449 77,606 - 7,421 85,027 8,541 45,742 45,742 4,525 26,089 26,089 15,244 6,885 6,885 1,009 2,588 2,588 2,213 - - 155 74,419 - 6,885 81,304 23,146 3,187 536 3,723 40,052 936 40,988 55,593 43,239 - 1,472 44,711 |
|---|---|---|
| 43,239 | ||
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Sevenoaks Lions Club (CIO)
Statement of Assets and Liabilites
Year ended 30[th] June 2022
| Notes Unrestricted | Restricted | Members | Members | Total | |
|---|---|---|---|---|---|
| Funds | Funds | Social | Fund | 2022 | |
| £ | £ | £ | £ | ||
| Cash Funds | |||||
| NatWest Bank and Cash | 43,206 | - | 1,043 | 44,249 | |
| Other Monetary Assets | |||||
| Owed by Members | 33 | - | 429 | 462 | |
| Assets Retained for Charity’s | Own Use | Fund | Original | ||
| Current | |||||
| Cost | Value | ||||
| £ | £ | ||||
| Vehicle and Trailer | Unrestricted | 7,800 | 4,500 | ||
| Fund Raising Equipment | Unrestricted | 10,000 | 1,000 | ||
| Computer | Unrestricted | 450 | 100 |
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Sevenoaks Lions Club (CIO)
Year ended 30[th] June 2022
Note 1 - Charity Expenditure
| Note 1 - Charity Expenditure | |
|---|---|
| Children and Young People | |
| Edenbridge School | 206 |
| Kenward Trust School Visits | 700 |
| Childrens Hospital Pyjamas | 1,000 |
| Sevenoaks Scouts | 350 |
| Nepal School materials | 133 |
| Demelza House | 200 |
| The Elderly | |
| Kemsing Lunch Club | 400 |
| Disabilites | |
| Sevenoaks ADSL | 275 |
| D’Vine Singers | 120 |
| Right Mind | 1,050 |
| Sailability Chipstead | 3,000 |
| Autsm Society | 400 |
| Other Charites and Voluntary bodies | |
| Hygiene Bank | 1,000 |
| Citzens Advice Bureau | 2,000 |
| Friends for Families | 3,750 |
| Samaritans Sevenoaks | 5,000 |
| Seeds of Hope | 300 |
| Myeloma UK | 300 |
| General Public | |
| Sevenoaks Foodbank | 800 |
| Carpetng for Family | 972 |
| Christmas Hampers | 2,008 |
| Sevenoaks Hospital Garden | 425 |
| Sundry other projects under £250 each | 1,700 |
| Total Expenditure | 26,089 |
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Sevenoaks Lions Club (CIO)
Year ended 30[th] June2022
Note 2 - Fund Raising Actvites
| Heavy Horse Show 2021 43,330 Heavy Horse Show 2022 3,369 Beer on the Vine 2021 Beer on the Vine 2022 Christmas Collectons Easter Eggs Fireworks BBQ Club Vehicle Sundry Totals Fund Raising |
Income Expenditure Net £ £ £ 21,745 21,585 2,398 971 20,512 11,376 9,136 - 7,711 (7,711) 1,040 - 1,040 714 252 462 2,287 1,380 907 - 880 (880) 1,216 - 1,216 72,468 45,742 26,726 |
|---|---|
In addition, donations were received from the public of £2,960 (in gift aid). Members donations (including Gift Aid) for the year totalled £2,178.
Note 3 – Volunteers Social Fund
The volunteer members of the CIO hold a number of social events including a twinning arrangement with the Lions Club of Hofgeismar in Germany. In order to ensure the cost of these events do not affect the Charity’s funds the members pay for direct costs, run regular raffles and a 100 Club amongst themselves to generate funds for this purpose.
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