2025-08-31-accounts - St Margaret's Prep School Parents' Association

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Trustees’ Annual Report for the period

From 01/09/2025 Period start date To 31/08/2025 Period end date

Charity name: St Margaret’s Prep School Parents’ Association

Charity registration number: 1178737

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The aim of the charity are to enhance the education of the pupils at St Margaret’s Prep School and allow for the purchase of additional (not for the purpose of the core education) equipment for the school. The charity also organises fundraising events throughout the academic year with the purpose of raising money as well as engaging and entertaining the school community.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	1. Engage in activities which support the school and advance pupils’ education. 2. Peovide and assist in the provision of facilities for education at the school. 3. Develop extended relationships between the staff of the school, parent’s and other stakeholders. 4. Organising and managing fundraising events at the school to engage the school community. 5. Organise events and help with events organised by the school which aim to raise awareness of the school.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have considered the Charity Commission guidance on public benefit and this is reflected in the purpose and main activities of the charity.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making

Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	1. Raised total funds of £30608.12 2. Organised a successful Alice in Wonderland themed Spring ball which partnered with a local charity “Kids Inspire” to raise funds which were split evenly between the two charities. 3. Organised a Christmas Market for the children. 4. Held Several themed bake / donut sales and Freeze Pop events. 5. Managed 4 second hand uniform sales. 6. Provided funds for Table Tennis equipment, a large new outdoor play area and a continuation of providing equipment for outdoor play. 7. Providing funds for enrichment days for various years groups including a dinosaur themed maths / science day and a Kapla construction, create, build STEM day.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set


Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The closing balance in the PA bank account at 31/08/2025 was £12193.98. Funds raised during the year were significantly more than the previous year (£30608.12 in 2025 vs 9475.32 in 2024) largely due to the hosting of the Alice in Wonderland themed Spring Ball and an increase in Uniform Sales. This has allowed the PA to provide a significant investment (£14000) for a complete new outdoor play area as well as further investment in other equipment and enrichment days for the children during the same period.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Committee agreed to maintain an adequate reserve of funds to cover expenditures for upcoming events.
Amount of reserves held	Para 1.22	Minimum balance of £10000 maintained in the bank account to cover deposit payments for future events and reimbursement of expenses.
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Charity Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Unincorporated Company
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by members of Parent Association

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	St Margaret’s Prep School Parents’Association
Other name the charity uses	none
Registered charity number	1178737
Charity’s principal address	St Margaret’s Prep School, Gosfield Hall Park, Gosfield, Essex CO9 1SE.

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Michelle Lacey	Chair	01/09/2024 – 31/08/2025
Paige Bowkett	Vice-Chair	01/09/2024 – 31/08/2025
Daniel Ryder- Bayes	Treasurer	01/09/2024 – 31/08/2025
HollyGregory	Secretary	01/09/2024 – 31/08/2025
Grace Ruffels		01/09/2024 – 31/08/2025
Lana Langa		01/09/2024 – 31/08/2025
Sarah Miller		01/09/2024 – 31/08/2025
Sarah Darville- Downs		01/09/2024 – 31/08/2025
Karli Draper		01/09/2024 – 31/08/2025

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) DANIEL RYDER-BAYES

Position (eg Secretary, TREASURER Chair, etc)

Date 05/02/2026

St Margaret's Prep School Parents' Association

1178737

Receipts and payments accounts

CC16a

For the period from	01/09/2024 Period start date	To	31/08/2025 Period end date

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Uniform	7,027	-	-	7,027	-
Wonderland Ball	20,451	-	-	20,451	-
Donut / Bake Sales	335	-	-	335	-
Christmas Market	2,575	-	-	2,575	-
Freeze PopSales	219	-	-	219	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	30,608	-	-	30,608	-

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

Uniform Reimbursements	3,259	-	-	3,259	-
Christmas Market	2,299	-	-	2,299	-
Wonderland Ball	12,054	-	-	12,054	-
Bake Sales	128	-	-	128	-
Freeze Pops	160	-	-	160	-
Charitable Donations	3,754	-	-	3,754	-
Enrichment Days	1,411	-	-	1,411	-
Outdoor Equpment	14,152	-	-	14,152	-
SundryExpenses	216	-	-	216	-
	-	-	-	-	-
	-	-	-	-	-
**Sub total **	37,433	-	-	37,433	-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	- 6,825				-
	-				-
	19,019				-
	12,194				-

Section B Statement of assets and liabilities at the end of the period

~~1~~ Bank Balance Details	Unrestricted funds to nearest £ 12,194 - -	Restricted funds to nearest £ - - -	Endowment funds to nearest £
Bank Balance	12,194	-	-
	-	-	-
~~1~~	-	-	5/02/2026 -

CCXX R1 accounts (SS)

05/02/2026

~~1~~

Signed by one or two trustees on behalf of all the trustees B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	12,194
		DANIEL RYDER-BAYES

CCXX R2 accounts (SS)

05/02/2026

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name

St Margaret’s Prep School Parent’s Association

On accounts for the year ended

31/08/2025

Charity no (if any)

1178737

Set out on pages

(remember to include the page numbers of additional sheets)

Responsibilities and basis of report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025 .

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

Signed:

Date:

05/02/2026

Name:

BEVERLEY BAYES

Relevant professional qualification(s) or body (if any):

October 2018

IER

Address:

9 LUDBROOK CLOSE

NEEDHAM MARKET

IPSWICH, SUFFOLK, IP6 8EE.

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER