Ealing Fields Parent, Teacher & Student Association
REGISTERED CHARITY 1178730
REPORT AND ACCOUNTS FOR THE YEAR ENDED
31 DECEMBER 2022
CONTENTS
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022 ........................ 2 STATEMENT OF TRUSTEES’ RESPONSIBILITIES .................................................................. 4 INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF EF PTSA FOR THE YEAR ENDED 31 DECEMBER 2022 .................................................................................................... 5 STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022 ..... 6 BALANCE SHEET AS AT 31 DECEMBER 2022 ........................................................................ 7 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022 ......................... 8
Ealing Fields Parent, Teacher & Student Association Registered Charity 1178730
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REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022
The Trustees have pleasure in presenting their report and accounts for the year ended 31 December 2022 for Ealing Fields Parent, Teacher & Student Associations (the ‘Charity’).
Objectives and activities
The objects of the Charity are:
TO ADVANCE THE EDUCATION OF PUPILS IN THE SCHOOL IN PARTICULAR BY: 2.1 DEVELOPING EFFECTIVE RELATIONSHIPS BETWEEN THE STAFF, PARENTS AND OTHERS ASSOCIATED WITH THE SCHOOL 2.2 ENGAGING IN ACTIVITIES OR PROVIDING FACILITIES OR EQUIPMENT WHICH SUPPORT THE SCHOOL AND ADVANCE THE EDUCATION OF THE PUPILS.
Achievements and performance
Financial review
Statement of financial activities
The Charity recorded a Profit of £17,040.96 (prior year: surplus of £11,806.78). Income amounted to £26,976.75 (prior year: £13,081.67).
Income is made up of fundraising, individual donations, and sponsorships. We thank all our donors for their continued support of our work.
Expenditure for the year was £11,005.95 (prior year: £15,178.96). Included in this is maintenance expenditure of £1,001 (prior year: £291.22). The increased maintenance expenditure is as a result of the purchase of operating equipment.
Reserves Policy and management
In the Balance Sheet, the net book value of tangible assets of £18,114.95 (prior year: £3,922.85). The General Fund of £17,771.97 (prior year: £3,521.03) is available to meet the needs of the Reserves Policy.
The Trustees believe that the Reserves Policy is appropriate given the Charity may need to fund initial/ongoing expenditures from reserves while additional donations are raised.
The Reserves Policy is reviewed by the Trustees on an annual basis to ensure it remains appropriate for the Charity and substantial excess funds are not accumulated.
Going concern
The Trustees do not believe that there is any immediate financial risk to the Charity so the going concern basis of accounting is appropriate.
Structure, governance and management
The Charity is a Charitable Incorporated Organisation and is a public benefit entity governed by a constitution.
Trustees are either elected at the Annual General Meeting or appointed by the Board to serve until the next Annual General Meeting.
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Ealing Fields Parent, Teacher & Student Association Registered Charity 1178730
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Reference and administrative information
Charity name:
Ealing Fields Parent, Teacher & Student Association
Working names: EF PTSA Charity registration number: 1178730 Principal office: Ealing Fields High School, Little Ealing Lane, London, W5 4BB
B oard of Trustees
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David Simpson
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Jo Trewin
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Sharif Forrester
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Roshni Tulluri
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Terry Bishop
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Emma Dunford-Jones
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Maya Portolan
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Jaishree Jyotika Vyavaharkar
Signed: Chair: Sharif Forrester Date: 31.08.2025
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Ealing Fields Parent, Teacher & Student Association Registered Charity 1178730
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STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The Trustees are responsible for preparing the Trustees’ Annual Report and Accounts in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice (‘United Kingdom Accounting Standards’).
The law applicable to charities in England and Wales requires the Trustees to prepare Accounts for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these Accounts, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP (‘Statement of Recommended Practice’);
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make judgments and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts; and
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prepare the Accounts on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity’s transactions, disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the Accounts comply with the Charities Act 2011, and the provisions of the Charity’s constitution. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Ealing Fields Parent, Teacher & Student Association Registered Charity 1178730
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF EALING FIELDS PARENT, TEACHER & STUDENT ASSOCIATION CHARITY FOR THE YEAR ENDED 31 DECEMBER 2022
I report on the unaudited accounts for the year ended 31 December 2022 as set out on pages 7 to 13.
RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND THE INDEPENDENT EXAMINER
As described on page 5, you as the Trustees are responsible for the preparation of the accounts; you consider that the audit requirement of Section 144 of the Charities Act 2011 does not apply and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act;
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to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145 (5)(b) of the Charities Act; and
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to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER’S REPORT
My examination was carried out in accordance with the General Directions given by the Charity Commission. An independent examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER’S STATEMENT
In connection with my examination, no matter has come to my attention:
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1) which gives me reasonable cause to believe that, in any material respect, the following requirements have not been met:
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a) to keep accounting records in accordance with section 130 of the Charities Act;
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b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act.
or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Lisa Jain ACA CA(SA) Address: 2 Weymouth Avenue, London W5 4SA
Date 31.08.2025
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Ealing Fields Parent, Teacher & Student Association Registered Charity 1178730
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STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022
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Ealing Fields PTSA Profit and Loss Account 2022
Event Costs
Stock Carried (after Stock
Events Income Expenditure Forward Movement) Raised
Stock carried forward £ 401.82
Quiz & Curry Night (04/02/22) £ 2,044.67 -£ 1,268.23 £ 436.46 -£ 1,233.59 £ 811.08
Family Sports Day (12/03/22) £ 657.66 -£ 463.65 £ 534.36 -£ 365.75 £ 291.91
Student Comedy Show (25/03/22) £ 509.55 -£ 286.46 £ 554.30 -£ 266.52 £ 243.03
Spring Concert (29/03/22) £ 228.58 £ - £ 492.40 -£ 61.90 £ 166.68
School Production (11/05/22) £ 676.20 -£ 245.63 £ 480.57 -£ 257.46 £ 418.74
2nd Hand Uniform Shop (28/03/22) £ 159.00 £ - £ 480.57 £ - £ 159.00
EF Festival (09/07/22) £ 12,331.97 -£ 5,533.44 £ 1,095.17 -£ 4,918.84 £ 7,413.13
2nd Hand Uniform Shop (15/07/22) £ 300.50 £ - £ 1,095.17 £ - £ 300.50
2nd Hand Uniform Shop (02/09/22) £ 315.35 £ - £ 1,095.17 £ - £ 315.35
Back to School BBQ (09/09/22) £ 4,426.50 -£ 1,063.09 £ 434.80 -£ 1,723.46 £ 2,703.04
Year 7 Laser Tag (30/09/22) £ 1,296.00 -£ 853.89 £ 499.23 -£ 789.46 £ 506.54
2nd Hand Uniform Shop (21/10/22) £ 36.00 £ - £ 499.23 £ - £ 36.00
Movie Night (11/11/22) £ 850.00 -£ 99.60 £ 342.98 -£ 255.85 £ 594.15
Christmas Raffle (08/12/22) £ 1,454.00 £ - £ 342.98 £ - £ 1,454.00
General Costs (insurance, memberships etc) £ - -£ 128.00
Sum Up Charges £ - £ -
Film Bank Licence (Refundable Deposit) £ - £ -
Totals £ 25,285.98 -£ 9,941.99 -£ 9,872.83 £ 15,413.15
Maintenance Expenditure
PTSA Equipment £ - -£ 1,001.00 -£ 1,001.00
Total £ - -£ 1,001.00 -£ 1,001.00
Charity Donations
Easy Fundraising £ 400.78 £ -
Amazon Smile £ 74.62 £ -
Charitable Giving £ 112.50 £ -
Ealing Half Marathon £ 1,102.87 -£ 62.96 £ 1,039.91
Sponsorship £ - £ -
Donations £ - £ -
MacMillan (3rd Party Charity Fundraising) £ - £ -
Total £ 1,690.77 -£ 62.96 -£ 62.96 £ 1,627.81
Grants
Department Equipment Bids £ - £ - £ -
Discretionary Uniform Fund £ - £ - £ -
Total £ - £ - £ -
FUNDS RAISED 2022 £ 26,976.75 -£ 11,005.95 -£ 9,935.79 £ 17,040.96
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The notes form part of these Accounts.
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Ealing Fields Parent, Teacher & Student Association Registered Charity 1178730
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BALANCE SHEET AS AT 31 DECEMBER 2022
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ASSETS
BANK £ 14,442.23
CASH £ 214.74
PARENTPAY (awaiting transfer to bank) £ 3,115.00
Ticket Tailor (awaiting transfer to bank) £ -
Vigin Money (awaiting transfer to bank) £ -
Pay Pal (awaiting transfer to bank) £ -
Sum Up (awaiting transfer to bank) £ -
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Cash Position £ 17,771.97
Less O/S Expenses
AVAILABLE CASH ASSETS £ 17,771.97 STOCK VALUE £ 342.98
TOTAL ASSETS
£ 18,114.95
These Accounts were approved by the Board of Trustees and were signed on their behalf by:
Signed: Treasurer: Roshni Tulluri Date: 31.08.2025
The notes form part of these Accounts.
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Ealing Fields Parent, Teacher & Student Association Registered Charity 1178730
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NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022
CHARITY INFORMATION
The Charity is a Charitable Incorporated Organisation (registered number 1178730), which is domiciled in the UK and is a public benefit entity. The principal address is Ealing Fields High School, Little Ealing Lane, Ealing, London W5 4EJ.
1. ACCOUNTING POLICIES
ACCOUNTING BASIS
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with the Charities Act 2011.
PRESENTATION CURRENCY
The accounts are presented in pound sterling and are rounded to the nearest pound.
ASSESSMENT OF GOING CONCERN
The Trustees have assessed whether the use of the going concern assumption is appropriate in preparing these accounts. The Trustees have made this assessment with respect to a period of one year from the date of approval of these accounts.
The Trustees of the Charity have concluded that there are no material uncertainties related to events or conditions that may cast significant doubt on the ability of the Charity to continue as a going concern. The Trustees are of the opinion that the Charity will have sufficient resources to meet its liabilities as they fall due.
VOLUNTEER HELP
The value of voluntary help received is not included in the accounts.
RECOGNITION OF INCOME
Income is included in the Statement of Financial Activities when the sums are receivable.
INCOME WITH RELATED EXPENDITURE
Where income has related expenditure, the income and related expenditure are reported gross in the Statement of Financial Activities.
GIFTED FIXED ASSETS
Gifted fixed assets are recognised in the Statement of Financial Activities at their fair value.
LIABILITY RECOGNITION
Liabilities are recognised as soon as there is a legal or constructive obligation committing the Branch to pay out resources.
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Ealing Fields Parent, Teacher & Student Association Registered Charity 1178730
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NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022 (continued)
RESERVES
General Fund (Unrestricted Funds)
This represents the general reserve of the Branch which is used to fund the operating costs of the Branch.
2. DETAILS OF CERTAIN ITEMS OF EXPENDITURE
TRUSTEE REMUNERATION AND EXPENSES
No remuneration or expenses were paid to any Trustee nor any persons connected with them during the year except for the reimbursement of expenditure made on behalf of the Charity, in the form of ‘volunteer costs’ as shown in note 3 above.
INDEPENDENT EXAMINATION OF ACCOUNTS
The fee for the independent examination of the accounts is NIL (prior year: £NIL).
EMPLOYEES
The Charity has no employees and relies solely on volunteers.
3. TANGIBLE ASSETS
£342.98
4. DEBTORS
NIL
5. CASH
Cash is held in an account with Metro Bank plc.
6. CREDITORS: DUE WITHIN ONE YEAR
NIL
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