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2022-03-31-accounts

St Chad’s Sanctuary CIO Trustee’s Annual Report and Accounts For the Year 1st April 2021 - 31st March 2022

Foreword by the Chair, Monsignor Timothy Menezes

My fellow Trustees and I are delighted to present our report and the financial statements for the year ending 31st March 2022. This year we have continued to reach out to and work with some of the most vulnerable people in our society, asylum seekers and refugees, despite the ongoing challenges of the pandemic and the complex asylum system. We are proud that our small staff team and many volunteers are committed to their work and willingly adapt to the ever-changing circumstances of our service users. This Report gives a flavour of the work of St Chad’s Sanctuary over the past year and which we look forward to continuing into next year and well beyond.

Reference and Administrative Information

Status: St Chad’s Sanctuary was registered as a Charitable Incorporated Organisation (CIO) 11th June 2018. Prior to this it was registered as a charity under number 1146151.

Charity name: St Chad’s Sanctuary CIO

Charity number: 1178728

Registered address: 72-74 Shadwell Street, Birmingham, B6 4HA

Trustees

The Trustees of the Charity during the period were:

Name Date of appointment
Sr. Margaret Walsh 11th June 2018
Rev. Fr. Gerard Patrick Lennon 11th June 2018 - resigned 22nd April 2021
Ms Joanne Watters 11th June 2018
Ms Maryam Chaharmir 11th June 2018
Rev Fr Timothy Menezes 25th March 2019
Mr Robert Maloney 25th February 2019 - resigned 22nd April
2021
Ms Carol Phelan 23rd September 2019 - resigned 29th
September 2021
Mr David Blower 23rd September 2019

Independent Examiner: BVSC Accounting Services 138 Digbeth Birmingham B5 6DR

Gift Aid: St Chad’s Sanctuary CIO is registered for Gift Aid

Structure, Governance and Management

Constitution

The Charity is a Charity Incorporated Organisation (CIO). The Trustees are the members of the Charity.

Appointment of trustees

The Trustees meet at least quarterly. There must be at least three trustees on the Board at any one time and there is no maximum number. New trustees are appointed by resolution passed by the existing trustees. Two trustees may be appointed by the Archbishop of Birmingham ( Rev Fr Gerald Lennon until resignation and Rev Fr Timothy Menezes), one by the Provincial Leader of the Infant Jesus Sisters (Nicolas Barre) General Trust in

England and Ireland (currently Sr Margaret Walsh), and one by the Chief Executive of Father Hudson’s Care (currently Ms Joanne Watters).

Objectives and Activities

The objective of the CIO can be summarised best as relieving poverty and isolation among asylum seekers and refugees in Birmingham and the surrounding areas. Full objectives are available at the Charity Commission. We seek to fulfil our objectives by providing a warm welcome and a dignified process for obtaining practical items and English lessons.

We distribute practical items such as clothing, food, toiletries, backpacks, luggage, bedding and other household items. We open our doors for distribution of these items at 1030 until 1330 every Monday, Wednesday and Friday over 40 weeks of the year. We have given essential practical items to 1547 people this year from 63 different countries who made 3750 visits. We also offer ESOL (English for Speakers of Other Languages) classes for asylum seekers and refugees to improve their English, focussing our classes on those people who cannot access college courses or other provision, such as asylum seekers who have been in the UK for less than 6 months and those who have fallen out of the ‘system’ and as a result are destitute and have no recourse to public funds.

Our service users are those labelled as asylum seekers and refugees who originate from across the world including Sudan, Eritrea, Iran, Syria, Pakistan, Congo, Ethiopia, Zimbabwe, Somalia and Iraq. Once in the UK our service users travel from across Birmingham, the Black Country, Solihull, Coventry and surrounds to access our service. We support men, women and families; over the last few years the number of families with young children and/or pregnant women who are settled in the area is increasing, and new arrivals tend to be young single men, reflecting the general population of asylum seekers in Birmingham.

At the start of the year we had a staff team of four, as the Volunteer and Centre Coordinator had left in March 2021 at the end of her one year contract. In April 2021 after 6 years with St Chad’s Sanctuary our Resources Worker resigned when she relocated to another part of the country. Mindful of our limited financial resources we reorganised the workload and did not replace our Resources Worker. We were keen to demonstrate our commitment to our volunteer wellbeing and so recruited a Volunteer Coordinator at the beginning of August 2021. After receiving some targeted funding we were delighted to further recruit a Young Person’s Education Coordinator to oversee our Little School for six hours per week; they joined us in March 2022. All five staff are employed on behalf of the Trustees by Father Hudson’s Care (charity number 512992), who are paid for their HR and Management services. We pay a contract cleaner in addition to this. We have approximately fifty volunteers across the week who enable the charitable objectives to be met and without whom the charity could not succeed.

Our ESOL classes provide an essential service to people seeking asylum in Birmingham.

In March 2021 we maintained our online offering of ESOL classes, which we initiated during the pandemic, to enable people to continue learning English whilst remaining safe from coronavirus exposure. We taught four online classes at different levels, with each class meeting two or three times a week for one to two hours at a time. Alongside these classes we offered two online ‘drop in’ classes of one and a half hours each, called ‘Faith, History and Culture’ and ‘Conversation Club’. Through learning English our students not only learn the language but they increase their social support networks, interact with different types of people and have a shape and structure to their week, which has mental health benefits, therefore we were keen to find ways to continue our classes in the face of the pandemic. At the beginning of the academic year in September 2021 we were excited to teach our students face to face once again, however as our learning spaces were too small for social distancing we hired two larger external venues in Birmingham to allow for us to in-person classes, which was welcomed by volunteers and students alike. We supplied the students and teachers with coronavirus testing kits and monitored their use so that we knew that everyone attending the classes was free of the virus. We taught four in-person classes per week of different ability levels, each class having an average of two lessons a week of two hours. We were pleased in addition to this, to continue one online class twice a week and one drop in class online to allow for people who were unable to attend the venues due to childcare issues or feelings of medical vulnerability.

We have offered separate ‘Little School’ classes for the last few years, for children who have not yet secured school places which focus on ‘school readiness’ whilst our team helps their parents navigate the school application process. During this year full of Coronavirus lockdowns we had a decreased need for this service as fewer new children were moving into the area, necessitating the need for a school place. For those who did, we worked with the families and schools to obtain school places as well as supporting those who we had previously found places as they navigated lockdown school or online learning in difficult home environments. As movement started again and new families started to arrive in the area the Little School team of volunteers were happy to assist in applying for school places for the children and college places for the older teens. Those children who had to wait for a school place to become available attended weekly classes at the Sanctuary to learn some English and make friends. It was lovely to welcome these families again and the need was such that we were able to appoint our Young Person’s Education Coordinator to work for 6 hours per week planning lessons and communicating with the schools and families.

We work closely with many schools, parishes and community groups who support us by holding events to collect money, food items, toiletries and other items. We are so grateful for their input and we encourage their interest in our work and in the wider issues faced by people seeking asylum by hosting visits and tours, and giving talks and assemblies in schools and online. We love to encourage interest and engagement in the wider issues of the asylum system and refugee crisis. Although campaigning is not our main purpose we are grateful to have joined the Together With Refugees coalition this year which as a body of charities and organisations seeks to campaign for a kinder, more fair approach to refugees in this country.

Our volunteers are at the heart of our work and we were delighted that about fifteen continued to volunteer as ESOL tutors online during the height of the pandemic allowing our classes to continue. We also had a handful of volunteers who came into the building to help with the distribution of items during the pandemic, whilst adhering to our strict social distancing and testing procedures. We were delighted to invite more volunteers back gradually to volunteer in the building once we and they felt safe to do so - many returned once they had received their vaccinations. Some people did not return to volunteering after the pandemic as they had either moved away or had taken on great care-giving roles within their family.

Three Trustees resigned this year for personal reasons. The remaining Trustees are grateful to them for their years of dedicated service to the vision of St Chad’s Sanctuary. Each Trustee brings different skills to the Board and each one has been allocated a particular ‘link’ with the project, a subject in which they have experience and in relation to which they can assist the Project Manager or staff member. For example, David Blower is the link Trustee for volunteers and for the Volunteer Coordinator as he is a volunteer in the distribution activities at St Chad’s Sanctuary. There are also links for safeguarding, finances and HR, for example. The Board continues to seek new members who can add value and experience to the Board. We are especially seeking those with lived experience of being an asylum seeker or refugee, as we enjoy having one such person currently and it is crucial to hear their voice at Board level. To ensure that good quality candidates are recruited, the Trustees developed a Trustee Application Form with an associated information pack so that Trustees are fully informed of the expectations and responsibilities of Trusteeship, and they are also invited to volunteer for a lengthy period in the Sanctuary to reach a deeper understanding of the challenges and joys of the work.

Financial Review

St Chad’s Sanctuary is currently funded with a mixture of private donations from individuals, schools, parishes and businesses, grant and trust funding and donations of practical items and volunteer time. The Salvation Army provides a building currently at a peppercorn rent, and Father Hudson’s Care provides HR, management and governance support, invoicing for part costs and providing a portion in-kind.

The CIO’s organisational income during 2021/22 was £ 130,413 and the expenditure was £ 127,026 . This shows a decrease in income of £16,877 and an increase in expenditure of £23,678 compared to 2020/21. However, in 2020/21, we reclaimed several years’ worth of Gift Aid amounting to £14,216, and we did not submit a Gift Aid claim in 2021/22. If we disregard the Gift Aid figures, the income level is quite similar. The increase in expenditure is largely due to £6,615 extra on clothing purchases and about £18,000 extra on staff costs (partly due to our accounts being prepared on a cash basis, and the period including 13 sets of salaries). Private donations from individuals, schools and parishes were down on the previous year by around £22,000 while grant funding increased by a similar amount.

Summary of grants received:

Summary of grants received:
Garfield Weston Foundation £15000
EH Smith Charitable Trust £10220
Handsworth Charity £10000
HoE Coronavirus fund £5000
Jesuits £5000
Cole Trust £2000
Leathersellers £1800
Cathedral Poor Fund £1000
TOTAL GRANTS £50,020

Large private donations

There were 14 donors (individuals and organisations) who donated £1000 or more during the course of the year, and 4 of these donated between £4000 and £10,000. The collective value of these donations was £40,318.

Reserves Policy

The CIO has unrestricted funds of £ 98,046.

Our unrestricted funds are historically high due to the value of donations we received from individuals and parishes who do not restrict their donations. We anticipate that this type of donation will decrease next year given the expected economic downturn and going forward, as it has this year. This year we also received a large grant from Garfield Weston which was unrestricted. Of the unrestricted fund, the Trustees believe it necessary to hold £66,000 in reserve to meet the following needs. We are in negotiations with our landlord, The Salvation Army to take over responsibility for our utility bills in the not-too-distant future, and estimate this will cost us in the region of £10,000 pa. This leaves us with approximately £60,000 which is approximately 6 months expenditure. It is sensible to keep 6 months running costs in reserve to use for salaries and essential charitable activities should our finances be negatively impacted in the next financial year. We anticipate our monthly expenditure to be approximately £10,000, so we will keep £60,000 for this plus £10,000 for the potential utility bills in reserve; the Trustees therefore deem it prudent to keep £70,000 in reserve.

Public Benefit Statement

The principal activity of the charity is to relieve poverty among asylum seekers, refugees and migrants in Birmingham and surrounding areas. The Trustees have referred to the guidance from the Charities Commission on Charities and Public Benefit. The Trustees are confident that St. Chad's Sanctuary aims and activities are in accordance with the regulations on public benefit.

Future Plans 11 is the Intention of the Trustee's lo serve the asylum seekefs and refugees of the West Midlands by continuing lo employ the current stsff. In order lo do this we Inlend lo continue our locus on securing more funding from grants and foundations We believe that in the near future the Salv8lion Army will need lo charge us lent and ulililie$ for the building therefore we will seek lo diversty and increase our income streams lo meet this increased demand. The trustees intend lo aFpoinl MO￿ trustees lo strengthen the skn'lls sel of the Board. Father Hudson's Care has agreed lo help in this recruilment by passing on enquiries that they receive for consideration by the Board. Any prospective trustees wll be invited to expenence the work of the Sanctuary prior lo being considered for appointment by the 8oard. Approved by the Trustees and signed on their behaff by.. Name ofTN$tee.... Signature of Twstee....

St Chad’s Sanctuary

End of Year Financial Statements

Year ending 31[st] March 2022

Statement of Financial Activities

Unrestricted
Restricted
Endowment
Total
Prior year
funds
funds
funds
funds
total funds
Unrestricted
Restricted
Endowment
Total
Prior year
funds
funds
funds
funds
total funds
Income and endowments from:
Donations and legacies
Other trading activities
Other income
Total income
Expenditure on:
Expenditure on charitable activities
Other expenditure
Total expenditure
Gains / losses on investment assets
Net income / (expenditure) resources before
transfer
Transfers
Gross transfers between funds - in
Gross transfers between funds - out
Other recognised gains / losses
Gains on revaluation, fixed assets, charity's own use
Net movement in funds
Total funds brought forward
Total funds carried forward
Represented by
Unrestricted
General fund
Designated
Party
Restricted
Access to Sanctuary services
Bus passes
Clean Air Zone charges
Clothing
E H Smith Charitable Trust
ESOL costs
Edward & Dorothy Cadbury Trust
English Through Song
Family Activity Fund
Food fund
Green Choices
Gubay - food and food delivery
Handsworth Charity
Jesuits
Little School
Little School IT fund
Management & HR (FH)
Matt Kendall Foundation
Staff salaries
for direct client costs
74,185
55,020

129,205
144,687
1,208


1,208
2,603




75,393
55,020

130,413
147,290
75,240
51,563

126,804
103,102
297


297
246
75,538
51,563

127,101
103,348




(144)
3,456

3,312
43,942
329
6,200

6,529
3,676
(5,000)
(1,529)

(6,529)
(3,676)




(4,814)
8,126

3,312
43,942
103,311
12,013

115,325
71,383
98,497
20,140

118,637
115,325
97,997


97,997
102,811
500


500
500

5,000

5,000


424

424
351

494

494





700

1,137

1,137
1,137

309

309





942

366

366
366

841

841
841

1,340

1,340
2,599

102

102
102

573

573
921

(125)

(125)
352

5,000

5,000


4,000

4,000


302

302





1,300

174

174
174




2,062

200

200
160

Balance sheet

----- Start of picture text -----
Class and code Description This year Last year
----- End of picture text -----

Class and code
Description
This year
Last year
Current assets
CA010
Current account
CA020
Petty cash
CA030
Little School cash tin
CA040
Emergency travel cash box
CA100
Old Barclays account
Total Current assets
Reserves
Excess / (deficit) to date
Z01
Starting balances
Total Reserves
Represented by funds
Unrestricted
Designated
Restricted
Endowment
Total
116,384
100,297
155
71
86
214
4
14
2,007
14,728
118,637
115,325
3,312
43,942
115,325
71,383
118,637
115,325
97,997
102,811
500
500
20,140
12,013

118,637
115,325

Statement of assets and liabilities

General Designated
Restricted Endowment
This year
**Last year **
Current assets - Cash at bank and in hand
Current account -
Petty cash -
Little School cash tin -
Emergency travel cash box -
Old Barclays account -
Totals
Grand total
95,662
500
20,221

116,384
100,297
235

(80)

155
71
86



86
214
4



4
14
2,007



2,007
14,728
97,997
500
20,140

118,637
115,325
97,997
500
20,140

118,637
115,325

Fund movement by type

Opening Incoming Outgoing Transfers Gains/losses Journals
Closing
BOOKS - Books for ESOL stude
Restricted
Sub-total for BOOKS
BUSPASS - Bus passes
Restricted
Sub-total for BUSPASS
CADBURY - Edward & Dorothy Cad
Restricted
Sub-total for CADBURY
CAZ - Clean Air Zone charg
Restricted
Sub-total for CAZ
CLOTHES - Clothing
Restricted
Sub-total for CLOTHES













351
554
481



424
351
554
481



424
942

942



942

942





510
16



494

510
16



494
700
1,640
2,340



700
1,640
2,340



COLE - Cole Charitable Trus

COLE - Cole Charitable Trus
Restricted
Sub-total for COLE
DIRECT - for direct client co
Restricted
Sub-total for DIRECT
EHSMITH - E H Smith Charitable
Restricted
Sub-total for EHSMITH
ESOL - ESOL costs
Restricted
Sub-total for ESOL
FAM-ACT - Family Activity Fund
Restricted
Sub-total for FAM-ACT
FH - Management & HR (FH)
Restricted
Sub-total for FH
FOOD - Food fund
Restricted
Sub-total for FOOD
GARFIELD - Garfield Weston
Restricted
Sub-total for GARFIELD
GREEN - Green Choices
Restricted
Sub-total for GREEN
GUBAY - Gubay - food and foo
Restricted
Sub-total for GUBAY
HAKE - Access to Sanctuary
Restricted
Sub-total for HAKE
HC - Handsworth Charity
Restricted
Sub-total for HC
HYGIENE - Hygiene products
Restricted
Sub-total for HYGIENE
JESUITS - Jesuits
Restricted
Sub-total for JESUITS
LS - Little School
Restricted
Sub-total for LS
LS-IT - Little School IT fun
Restricted
Sub-total for LS-IT
MKF - Matt Kendall Foundat
Restricted
Sub-total for MKF
PARTY - Party
Designated
Sub-total for PARTY
SONG - English Through Song
Restricted

2,000
2,000




2,000
2,000




160
250
210



200
160
250
210



200
1,137





1,137
1,137





1,137

500
190



309

500
190



309
841





841
841





841
1,300

2,500
1,200


1,300

2,500
1,200



2,599

1,259



1,340
2,599

1,259



1,340

15,000
15,000




15,000
15,000




102





102
102





102
921

348



573
921

348



573



5,000


5,000



5,000


5,000
352
10,000
10,477



(125)
352
10,000
10,477



(125)

100
100




100
100





5,000




5,000

5,000




5,000

4,000




4,000

4,000




4,000

700
398



302

700
398



302
174





174
174





174
500





500
500





500
366





366
Sub-total for SONG
SALARIES – Staff salaries
Restricted
Sub-total for SALARIES
General - General fund
Unrestricted
Sub-total for General
Grand total
366





366
2,062
14,764
15,297
(1,529)


2,062
14,764
15,297
(1,529)



102,811
75,393
75,538
(4,670)


97,997
102,811
75,393
75,538
(4,670)


97,997
115,325
130,413
127,101



118,637

Analysis of income and expenditure

Total
Unrestricted Designated
Restricted
Endowment
This year
Last year
INCOME AND ENDOWMENTS
Donations and legacies
IN001 - Donations
72,385

6,800

79,185
101,980
IN002 - Grants
1,800

48,220

50,020
28,491
IN003 - Gift Aid





14,216
Total
74,185

55,020

129,205
144,687
Other trading activities
IN004 - Sales of donated goods
1,208



1,208
2,414
IN005 - Fundraising events






IN006 - Sales of merchandise





189
Total
1,208



1,208
2,603
Other income
INREF - Refunds






Total





Total
Unrestricted Designated
Restricted
Endowment
This year
Last year
INCOME AND ENDOWMENTS
Donations and legacies
IN001 - Donations
72,385

6,800

79,185
101,980
IN002 - Grants
1,800

48,220

50,020
28,491
IN003 - Gift Aid





14,216
Total
74,185

55,020

129,205
144,687
Other trading activities
IN004 - Sales of donated goods
1,208



1,208
2,414
IN005 - Fundraising events






IN006 - Sales of merchandise





189
Total
1,208



1,208
2,603
Other income
INREF - Refunds






Total





74,185

55,020

129,205
144,687
1,208



1,208
2,414











189
1,208



1,208
2,603










INCOME TOTAL 75,393

55,020

130,413
147,290
EXPENDITURE
Expenditure on charitable activities
EX0100 - Office and stationery
108



108
187
EX0110 - Printing and copying
399



399
274
EX0200 - ICT
836



836
819
EX0250 - ICT hardware






EX0300 - Utilities






EX0400 - Waste and recycling
924



924
924
EX0500 - Housekeeping
278



278
421
EX0600 - Repairs and maintenance






EX0700 - Furniture and fittings






EX0800 - Groceries
67

1,742

1,809
1,335
EX0900 - Clothing purchases
1,366

11,301

12,667
6,052
EX0950 - Other practical items
641

2,080

2,722
2,408
EX1000 - Hygiene purchases
15

363

379
310

EX1050. V¥re 11rMI. Bike reprsd acce5sones EX1200. ESOL sludeni Iravel c£6ts EX1210- ESOL Sts￿ent dala costs EX1250- ESOL otr EX1300- Ljltle Sthool travel EX1310- Lrttle ScW$ludenl IT 17 478 1.376 1,357 716 io 1.474 1.e65 EX14LYJ- Children's resource5 EX1500- Cultural events and lrips EX1510- athNilies and trips EX1600- Vdunleerexpenses- tr8¥ EX1610- VolunieÈrexpen5e5- Other EX1620- Volurneer Itainiw- gewal EX1630- Voluntew IrainiTha- Esci EX1700- Hospitality EX1800- Staff cosi$- 5essJnal stall EX1810- Staff cosi$- so￿rieS EX1820- Staft costs- Nl EX1830. Staff costs. pensi( EXI850. Stolfu)5ts- expen5 EX1860- siaff ¢x)51s- Irainirma EX1SIJO. Cleaning 8eivKS EX2000. A(￿￿nIancY SO￿ EX211X. HR MThic•B 16 647 134 15 58,707 91, T2,818 3.470 3,470 4,375 4.837 75. 7.337 othgr¢xpgndltur• EX2150- In$ur•n EX2200- Mis¢ EX23rpJ- 8ANK ERRORS 1&8 Tc401 297 7.101 246 EXPENDI 75,538 51. ND OTAL 11441 Approved and signed on behalf of ihe Board of Tru￿¢¢$ by.. Nam¢ of Trustee.... iyofll Signalure of Trusl¢e... I￿A0 Dale of signing

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages
St Chad’s Sanctuary CIO St Chad’s Sanctuary CIO St Chad’s Sanctuary CIO
31 March 2022 Charity no
(if any)
1178728
1-7
(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2022.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: Dec 2022 Signed: Name: Paul Bowater Relevant professional ACA qualification(s) or body (if any): Address: BVSC Accountancy services First Floor Livery Place 35 Livery Street Birmingham B3 2PB

1