||~~**Trustees**~~**'**~~**Annual Report f**~~|~~**Trustees**~~**'**~~**Annual Report f**~~|~~**Trustees**~~**'**~~**Annual Report f**~~|~~**Trustees**~~**'**~~**Annual Report f**~~|~~**Trustees**~~**'**~~**Annual Report f**~~|~~**Trustees**~~**'**~~**Annual Report f**~~|~~**o**~~**r theperiod**|~~**o**~~**r theperiod**|~~**o**~~**r theperiod**| |---|---|---|---|---|---|---|---|---|---| ||||||||||| |||Period start date||||P|eriod end date||| ||||||||||| |||||||||July|2022| ||**From**|1|August|2021|**To**||||| ## Section A Reference and administration details **Charity name** Blockley and District Allotment Association **Other names charity is known by** **Registered charity number (if any)** 1178722 **Charity's principal address** |1178722|1178722| |---|---| ||| |
35 Winterway|| |Blockley|| |Moreton-in-Marsh|| |**Postcode:**|**GL56 9EF**| **Names of the charity trustees who manage the charity** |1
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10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Anthony Michael
D’Alton|Chairperson||| ||Clare Victoria
Turner|Secretary||| ||Sue Tudor|Treasurer||| ||John Cecil Bentley|||| ||Christopher Steven
Waite|||| ||Joanne Waite|||| ||Michael Albert
Brown|||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Constitution ] How the charity is constituted[Charitable Incorporated Organisation ] - (eg. trust, association, company) Trustee selection methods - (eg. appointed by, elected by) > [Elected by members at annual general meeting. ] ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; Trustees are made aware of the Constitution, and of the three Charity Commission guideline documents on public benefit PB1, PB2 and PB3. Trustees are made aware of the terms of an Agreement to Lease, together with a Lease Agreement, both of which set out the framework for Blockley and District Allotment Association’s use of the land it leases from Parham Park Trust. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To further or benefit the residents of Blockley and the surrounding area without distinction of gender, sexual orientation, race or of political religious, or other opinions by providing allotment facilities in the interests of social welfare or recreational leisure time occupation with the objective of improving life for the residents. March **2012** **TAR** 2 The main activities undertaken for public benefit are the management of an allotment site and the further development of that site to benefit both plot holders and the wider community. Allotment gardening is well documented to have a positive impact on mental and physical well-being. The trustees meet at least four times a year to plan and monitor the day to day running of the allotments, membership matters, finances, fundraising activities and bi-annual health and safety review of facilities and individual plots, for the benefit and wellbeing of its members. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The Trustees continue to create more opportunities for the public to get involved in Allotment gardening and the associated benefits. We confirm that the trustees have had regard to the Charity Commission’s guidance on public benefit. ## **Additional details of objectives and activities (Optional information)** There is a significant contribution by volunteers in the form of maintenance on site, fundraising activities, peer to peer mentoring and development of the new site. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Blockley and District Allotments Association was registered as a charitable trust on 11 June 2018 and received a donation of £40 000 from the Parham Park Trust to move off land occupied under an informal rental arrangement for more than 100 years to an adjoining piece of land. The new site will be leased from Parham Park Trust under a 999-year lease agreement. - The main achievements for the current review period are as follows: 1. Supporting existing plot holders and new plot holders establishing an allotment garden for the first time. - 2. Maintenance and improvement of facilities on the site e.g. access to water, track improvements. - 3. Clearance of the old site to comply with the terms of the Agreement to Lease. - 4. Signing of 999-year lease to secure the new site 5. Promotion of the benefits of allotment gardening via articles in the local community magazine updates to website and social media presence. - 6. Successful participation in an Open Garden (National Garden Scheme) event - 7. Successful sales of surplus produce at an honesty stand at the allotments entrance. This generates funds and provides the community with good quality, local vegetables, fruit and flowers for a modest donation. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the** Reserves continue to be reduced with ongoing expenditure on site **charity’s policy on reserves** development, this will continue over the coming years remains so some reserves remain. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Clare Victoria Turner **Position (eg Secretary, Chair, etc)** Secretary **Date** 15/10/2022 March **2012** **TAR** 5 ## **Blockley and District Allotment Association Financial Statement (CIO Registration number: 1178722, Incorporated on 11th June 2018)** Receipts and payments Accounts for the period from 01-Aug-21 to 31-July-22 ## **Balance as of 31.07.2021: £20997.06** ## **Balance as of 31.07.2022: £14562.45** |**Receipts**|Unrestricted Funds|Restricted Funds|Total Funds|Last Year| |---|---|---|---|---| |Donations received||500|500|21000| |Plot Rentals|1110||1110|1100| |Member Donations|75.50||75.50|725| |Produce donations|475.90||475.90|481| |Wine donations|590||590|1540| |Allotment prize Moreton show|100||100|100| |Easy Fundraising|141.70||141.70|70| |Scrap metal sales|333.30||333.30|-| |NGS plants and tea sales|401.50||401.50|-| |**Total Receipts**|3227.90|500|**3727.90**|25016| |**Payments**|||Last Year| |---|---|---|---| |New Site Development (including
fencing, kitchen)|8129.80||33623| |Insurance|452.19||433| |Fuel and Oil|98.98||99| |Repairs and Maintenance|275.55||250| |Hall hire|-||30| |Donation/Gift|-||50| |Planting projects (vineyard and orchard)|161.99||226| |Scrap collection|984||-| |Legal fees/Admin|60||-| |**Total Payments**|**10162.51**||34711| Net Surplus (Deficit) for year: (£6434.61) Balance brought forward: 1/8/2021 £20997.06 **Closing balance as at 31/07/2022: £14562.45** Balance at Bank: £14522.45 Petty Cash : £40.00 **Total Cash held: £14562.45**