LUKE SENIOR HALL COMMITTEE MEETING 30[TH] NOVEMBER 2021 

AGM AND TRUSTEES  REPORT 

PRESENT : EILEEN FOUND, MARJORY MAGOR,HEATHER TEMPLE,LORETTA BEST,PHILLIP ROBINSON,ETHEL AND MARIA CARR, SHEILA P, JOHN STOCKWELL, EDWIN N 

_1._ MOST IMPORTANT THE LEASE AGREEMENT WITH BEYOND HOUSING   UNDER THE TERMS OF THE LEASE IT IS DUE TO EXPIRE ON THE 8[TH] DECEMBER 2021  TO DATE WE HAVE NOT HEARD FROM BEYOND HOUSING  - WE ARE HOPING THAT THEY WILL EXTEND THE LEASE DUE TO LOCKDOWN AND INCREASE THE TERM AS PRE LOCKDOWN WE WERE TRADING AND SHOWING A PROFIT WHICH THEY HAD ALWAYS FAILED TO DO SO 

ELECTION OF CHAIRMAN TREASURER AND SECRETARY 

2. IT WAS AGREED THAT MARJORY WOULD CONTINUE AS CHAIR WITH HEATHER AS TREASURER EILEEN AS SECRETARY WITH HELP FROM HEATHER /ERIC FOR COMPUTER RELATED ADMIN 

3. FINANCES THE BANK BALANCE IS VERY HEALTHY AS WE APPLIED FOR AND RECEIVED GRANTS AVAILABLE FROM RCBC DURING LOCKDOWN THIS TOGETHER WITH OUR OWN EFFORTS GIVES US A VERY HEALTHY BALANCE OF £21669.00 

4. EVENTS HAVE RE STARTED IN THE HALL -  RISK ASSESSMENTS WERE DONE AND STRICT COVID PRECAUTIONS PUT IN PLACE TO ENSURE THAT THE HALL IS CLEAN AND TO KEEP EVERYONE AS SAFE AS POSSIBLE, INCLDING THE PURCHASE OF A FOGGING MACHINE TO SANITIZE SOFT SURFACES AS WELL AS HARD SURFACES BUT NOT TO REPLACE CLEANING FOR WHICH THE APPROPRIATE CLEANSERS HAVE BEEN PURCHASED 

5. MERGE, CHAT GROUP, KNIT AND NATTER HAVE STARTED AND THE ANNUAL SEE SANTA IS GOING AHEAD THIS YEAR .  A CHAIR EXERCISE CLASSES WILL START IN THE NEW YEAR THIS HAS TO BE BOOKED AS THE NUMBERS WILL BE LIMITED  TUESDAY MORNING ARE TO BE KEPT FREE FOR CHAT CLUB 

6. THE BOILER HAS BEEN SERVICED AND A GAS SAFE CERTIFICATE ISSUED THE BOILER WAS IN A SHOCKING CONDITION AND ALMOST AT THE POINT OF BEING A DANGER  ( THERE IS A SLIGHT LEAK WHICH IS BEING RECTIFIED AND ALSO A NEW TAP IN THE LADIES TOILET AND THE WASTE FROM THE SINK BEING RE DONE AS THE CURRENT BENDS MAKE IT BLOCK 

7. GARDEN  - ANY VOLUNTEERS FOR A COUPLE OF HOURS TO DO SOME GARDENING SUGGESTIONS OF EDWIN AND PHILLIP 

8. FUTURE ACTIVITIES – IF PEOPLE WANT ACTIVITIES ETC CAN THEY SUGGEST THEM AND WHERE POSSIBLE SELF ORGANISE SO THAT THE ACTIVITIES ARE INDEPENDENT 

9. IT WAS SUGGESTED THAT FLOWERS BE SENT TO TOT TO THANK HER FOR ALL HER WORK AND AGREED THAT HEATHER WOULD ORGANISE THIS 

10. AN EVENT AS A COMMENORATION FOR KATH CORNES TO BE ORGANISED WITH POSSIBLY MARSHAL PLAYING THE ORGAN TO BE DISCUSSED AT NEXT MEETING DAE TO BE ARRANGED 

11. IT WAS DECIDED THAT WE DO NOT NEED MONTHLY MEETINGS AT PRESENT 

12. A 

   - O 



## **LUKE SENIOR HALL  ACCOUNTS FOR CHARITY COMMISSION 20 /21** 

|DATE|DETAILS|PAID|RECEIVED|BALANCE|
|---|---|---|---|---|
||BALANCE BROUGHT FORWARD|||10392.11|
|03/04/2020|SEE Gas DD|139.86||10252.25|
|09/04/2020|Co Op Community Fund||542.67|10794.92|
|09/04/2020|P Bowers balance for Decorating|650||10144.92|
|12/06/2020|RCBC  Covid support grant||10000.00|20144.92|
|03/07/2020|Hydro Electric  DD|126.45||20018.47|
|09/07/2020|RCBC rates from takeover|217.58||19800.89|
|13/08/2020|SE GAS  ESTIMATED|132.6||19668.29|
|12/10/202|Hydro Electric  DD  estimated|102.56||19565.73|
|12/10/2020|SEE Gas DD  estimated|86.68||19479.05|
|29/12/2020|Hydro Elec est DD|104.94||19374.11|
|11/01/2021|SSE ESTIMATED|195.78||19178.33|
|05/02/2021|POTASH HALL HIRE||1800.00|20978.33|
|17/02/2021|REFUND ELEC||18.15|20996.48|
|19/02/2021|GRANT RCBC||1396.34|22392.82|
|19/02/2021|SSE ESTIMATED GAS|41.89||22350.93|
|11/03/2021|ZURICH  INSURANCE|317.89||22033.04|
|19/03/2021|RCBC RATES|168.96||21864.08|
|29/03/2021|SSE GAS|164.3||21699.78|
|||2449.49|13757.16||
||**BALANCE BROUGHT FORWARD**|**10392.11**|||
||**MONIES PAID OUT**|**2449.49**|||
||**TOTAL**|**7942.62**|||
||**MONIES RECEIVED**|**13757.16**|||
||**TOTAL**|**21699.78**|||