## EXETER WEST LIONS CLUB (CIO) **CHARITY No. 1178698** (Part of Lions Clubs International District 105 SW) “ We Serve ” **TRUSTEES REPORT OF EXETER WEST LIONS CLUB (CIO) FOR YEAR 1[st] July 2023 to 30[th] June 2024** ## **TRUSTEES:** D Moxey W M Mitchell MJF N S Moxey MJF D C Lyon M. Fairley MJF A J Boughton MJF The Club continues to Bank with Co-op, the account is still managed as three pots. ( **Administration** ) funded by members to cover international dues and Insurance. No Charity funds can be transferred to this pot. **(Fund Raising** :) To cover running costs of all events. Excess funds can be transferred from this pot to the Charity account. But NOT from Charity account to this pot. ( **Charity** ) Fund used only for making grants in accordance with the clubs Grant making policy. Throughout the year, the Trustees, have ensured the club was true to its objects (listed at ANNEX A to the Grant Making policy) and was run in accordance with the approved Club Constitution. Grants have been made in accordance with the approved grant making policy and Public Benefit Statement. ## **FUND RAISING EVENTS** **Horse race night Ten Pin Bowling Night Easter Egg Draw Casino Night Christmas Collections** ## **GRANTS MADE.** The full list of the grants made for the year is listed in the Audit Report. With a detailed breakdown on the public benefit statement. ## **Attached:** The Club’s 23/24 Grant Making Policy The Club’s 23/24 Public Benefit Statement Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com The Trustees Declare that they approve the above report and enclosed documents Signed on Behalf of the Trustees W M Mitchell _________________________ Full Name William Michael Mitchell MJF Dated: August 2024 Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com ## **THE LIONS CLUB of EXETER WEST (CIO) Reg No. 1178698** ## _A Charitable Incorporated Organisation_ ## **Grant Making Policy** ## 1. The Objects of Exeter West Lions Club Under the terms of the Clubs’ Constitution, the club will apply funds at its discretion, making grants where they believe that their contribution will make a real difference. The Club will normally make grants in furtherance of its charitable objects; the details of the Objects of the Club are shown in the Annex to this document. ## 2. Priorities for Support The number of applications that can be supported is, of necessity, limited to the amount of funds available for distribution in any one year. The Club has determined that the priorities for funding will be: - subject to other elements of the grant-making policy, no restrictions are imposed on the purpose for which a grant may be made; thus, all applications for support are considered. - as there are numerous Lions Clubs in the UK, applications from the Exeter Area and surrounding districts are generally given a priority, with those in the county of Devon also being considered. The Club also considers international funding requests referred to them and by the Lions International organisation. - candidates for support and/or grants are all considered on their own merits, following investigation by the ‘Welfare Committee’. However, given that most of the available funds are raised within the local community, those candidates that are local are given special consideration. Using the former as a guiding principle the following are examples of areas adopted for support: - Local charities - youth groups, groups working with the elderly, residential and nursing homes, individual appeals. - Youth and children’s organisations - sport related groups or individuals, scouting and guiding, youth club activities, young people undertaking overseas assignments. - Community facilities - relief of hardship for individuals and families, village hall projects, community group initiatives. The above priorities in this policy will be regularly reviewed and may be changed in accordance with the Clubs view of the most effective application of available funds at any point in time. ## 3. Principles In awarding grants, the Club will apply the following principles: - The Club will not normally support applications from large national charities (unless it is from and for the local branch use) or charities dedicated to issues deemed by the club to be already well funded. - The Club will work with other organisations to fund initiatives beyond the financial scope of a single organisation. Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com - all applications from previous recipients of grants or from previously unsuccessful applicants will be considered by the Club on their own merits. Although the club will have regard to the outcome of the previous grant, any new application will not receive preferential or adverse consideration. ## 4. Exclusions The Club will not normally approve the use of funds for: - purposes for which government has a statutory responsibility to provide. ## 5. Grant Application Process All applications for grants should be made to Lion Secretary through the website http://www.exeterwestlions.org.uk. Or directly by letter. Whilst the initial contact may be by any electronic means, all applications must be supported by way of a paper application document. Before awarding a grant to an organisation or an individual, the club will require the applicant to: - inform the Club of the purpose of the application, details of the project, the way in which the grant will be used and how it will be managed effectively for its intended purpose. - provide adequate information regarding the identity and status of the applicant and/or of the status of the person(s) who will carry out the project/work. - demonstrate that the recipient (whether an organisation or an individual) has and will be adequately insured both in relation to any equipment and facilities purchased by the grant; and in relation to any risk of injury by reason of the project or purpose for which the grant is awarded. - all equipment purchased with the grant is owned and remains the property of the grant recipient (whether an organisation or an individual). - on receipt of the grant, either by cheque or through bank transfer, a written acknowledgement of the receipt is to be issued to the Lion Treasurer. - to comply with the General Data Protection Act May 2018, applicants are required to consent to the use of any personal data supplied by them in the processing of their application is supplied with the individuals consent. This includes transfer to and use by such individuals and organisations as the Club deem appropriate. Applicants are asked to confirm this consent at the point of submitting the application. ## 6. Assessment Process The assessment process will be that: - all grants applications will be subject to initial assessment to ensure that they meet the basic criteria for funding. Grants will be considered by the club at their business meetings, and they will aim to write to all applicants informing them of the outcome of their application for funding within three months of the date of the application. Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com - The club will not be obliged to provide an explanation to the applicant should their application be unsuccessful, however the club does realise the importance of feedback and will, where appropriate, provide suitable comment to the applicant. - applicants should note that the Club receives far more applications than they have funds to support. Even if a project fits with the criteria and priorities of the club and a detailed assessment has been made, the club may still be unable to provide the grant. ## 7. Monitoring and Publicity It is the policy of the Club to monitor at their discretion, all grants made. Where the grant is for an extended period, project progress should be reported on a regular basis. In addition to reports detailing progress, grant recipients are expected to provide: - a statement of how the grant monies have been spent, this may be in writing or to take up the opportunity (where appropriate) to visit the club to deliver a personal report of how the grant has been spent. - details (where appropriate) of other funds applied to the same project. - The club representative(s) may, where appropriate, visit the applicant to view the progress/success of the project and see how and where the grant has been spent. The Club will ask applicants to consent to the use of their information and project details for publicity purposes, including on-line, in print and otherwise. Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com ## **ANNEX A** The Objects of the Club are: The advancement of citizenship by: - promoting the principles of good citizenship. - encouraging members to take an active interest in the civic, cultural, social, and moral welfare of the community. - providing a forum for the open discussion of all matters of public interest, provided that partisan politics and sectarian religion shall not be debated by members. - encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works, and private endeavours. - • supporting youth to develop their skills, capacities, and capabilities to enable them to participate in society as mature and responsible individuals **.** - promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national, and international communities. - - promoting volunteering. - the relief of poverty and the relief of those in need in particular by providing humanitarian aid following a disaster. - the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives, or helping to prevent or manage other health issues. - promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or - promoting community participation in healthy recreation. Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com ## **EXETER WEST LIONS CLUB (CIO) PUBLIC BENEFIT STATEMENT 2023 – 2024** As well as providing grants to deserving causes within the Exeter Area, District and Multiple District Lions Club. During the 2023/2024 period, Exeter West Lions Club has undertaken a limited number of community service projects. Examples of such projects include: ## **SPECTACLE RECYCLING** Since its formation one hundred years ago Lions Club International has focused on sight related projects. Over the years Exeter West Lions Club have placed spectacle recycling boxes in opticians, doctors’ surgeries, and other relevant locations within Exeter. The boxes are emptied regularly, and all spectacles are normally dispatched recycling however disruptions caused by Covid means we only recently moved on some 12,000 pairs. To date we have sent more than 38,000 pairs. ## **MESSAGE IN A BOTTLE** Since its introduction, Exeter West have provided the Message in a Bottle Service in the Exeter area. The purpose of Message in a Bottle is to place a plastic bottle in fridges of the infirm and elderly and particularly those living on their own so that emergency services can easily find the bottle which contains contact details plus information about the medication and requirements of the individual. It is helped with a sticker placed on the front door, which indicates the Message in a bottle is available. The Club is currently delivering bulk supplies of the bottles to doctors’ surgeries, pharmacies, and other suitable venues in the Exeter area. The Club maintains stocks of the bottles at the venues in the Exeter area as well as supplying other Clubs in the Southwest. ## **HEARING AID RECYCLING** The Exeter West Lions Club has to date sent over 34,000 used hearing aids, which have been distributed to third world deprived areas, changing the lives of many of the young recipients. ## **MISCELLANEOUS** This year we built and painted a new ward trolley for the RD&E Hospital Charity as well as helping to fund furnishing for the new children only Accident & Emergency unit. We also bought tablets for Mill Water school to aid children with no speech. We also supported a holiday for a family with children with special needs, Full list of beneficiary’s on the following page. Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com ## **Other Public Benefit Assistance and Donations for 2023 -2024 include>** **EXPENDITURE** Cancer Research UK 100.00 Together for short lives 1500.00 RD&E Charity 1239.94 Motor Neurone Donation 100.00 Spectacle collection 42.00 McMillan Via Marathon 250.00 Family holiday Expenses 50.00 Oscar Gibbons Overseas Education 250.00 Acorn Projector 70.00 ELF 250.00 Gift Young helper 25.00 Girl Guides Exeter 100.00 Hospiscare 500.00 Message in a bottle 33.74 Mill Water School 1200.00 Total £5,710.68 Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com EXETER WEST UONS CLUB Roakntsr￿ No: 1178698 Balance str￿t as at the Y•ar End￿ 30 Juno 2024 Balance at Coaopgrntive Bank Opening Balance July 1st 2024 2024 7,936.54 2023 8245.86 Represontsd by ADMINISTRATtON FUND Opening Balance Plus ex¢0$8 of •xwidknre ¢)vgr Inc 2024 1,221.37 2023 2,005.64 -784.27 2024 2023 127&99 1.221.37 FUIIDRAISING FUND Opening Balance 3.385. Pl￿ •xc8ss of expBndllwo ov•r incTh -954.71 2.7S9.08 2.431.25 3,385.96 CHARITY FUND Opening Balance 3,269.71 Plus •xcess ot ?xWM1￿ve inca 1.398.81 3.481.14 -211.43 4.668.52 3,269.71 200 Club Fund Opèning Balan 59.50 Plus ox¢•ss of eX￿nd1￿m over Inc￿ -$9.50 59.50 0.00 59.50 INSTAprr ACCESS SAVINGS Opening Balance Plus •x¢w of expondI￿r* ovor Inc 942.83 14.42 942.83 96725 942.83 INSTANT ACCESS SAVINGS Opening Balan Plus ox¢o88 ofèxwKlltyr• over In¢ 1,924.65 38.59 0.00 1.924.65 1.963.24 1,924 65 11.295.26 10,604.02 EXETER WEST UONS CLU8 Rogi¥lBrBd No: 1178698 In￿)MO & Expondknrn Account Fortht Ymr Èrrflod 30 June 2024 ADMIN ACCOUNT Opening Bal.-Admln * 1•tJ* 2023 1221J7 IPKOAIE 2024 2023 2024 2023 Bank Interest Dues MD Unifomi Shirts 11.25 e85.63 131.10 0.00 0.00 729.47 249.20 1,372.37 21.97 Fete 200 Club Soryal Events 147.C 2.70 351.03 11557 122.06 1021)0 Donations & Sundry receiKts Duas January Fines Charter Ni8ht Draws 149.36 795.50 111.50 178.50 ÈXPEtrKIITLIRE 4049.81 2108.39 stitth to Print Club Shirts Horse Ra￿ Night Swts Clttrj MD Dues Intemational Due8 Insuranc¢ Horse Rxe N￿h1 Toty Fete sm.la Clut* pea￿ Postsr ICO subscripts.on preS￿eTht gifts MD InvoiTr Srédades 2W2.20 13080 89140 779.67 769.89 140.CKJ 21.97 2619 35.Crt) 120.00 Ell Guest Me81 Lottory Licence Charter Ikwt Invc¥￿ AD 11 SW81 evènt (x)sts 8undry F885 Websrte Swnup F80$ Transfers sawing acds F¥ur( basket for hel￿r$ AD 13 Charter Balance 31.27 20.Tr) 675.C#) 128.58 195.44 72.LX) 54.20 11.25 270 399&19 289166 Totsl 4049.81 21(e.39 Balan￿ pi Ac£ount 137&99 62 EXETER WEST LIONS CLUB Regbsterod No: 1178698 Incom• & Expenditure Account For the Year End•d 30 June 2024 FUNDRAISING ACCOUNT Oponlng Bal.£urrnnt alc 1st Juty 2023 INCOME 2024 2023 2023 St Thomas F8ts Cash Income Fele Transfer from 200 Club Easter Thatch Inn Tenwn Bovling Casino Nigm Christsnas Float Easter Morrisons Horse Race Night 148.13 178.37 13.00 180.00 0.00 0.00 431.00 1,569.00 2,789.00 4.052.00 1,032.58 611.00 2,407.38 1,111.27 ' Thls Income in23124 pakl dlrect to tharity account 4.038.15 10.484.58 EXPENDITURE Casino Night Cost Horse Ra Christmas Sleigh BoomBox Transfer to Charity 200 Club prize Cerb"ficate Frames Easter Draw Cost Easter Egg Costs Transfer to Savings MISC Costs 2.09). 132.99 208.78 75.44 2,200.00 30.00 1,537.40 120.79 7.OlX).00 167.00 0.00 0.00 84.65 189.99 63.25 1.000.00 96.27 4.992.86 10.LX)7.70 Income over Expenditijre -954.71 476.88 Balar￿ in A(vwnt 2.431.25 EXETER WEST UONS CLUB Rogist•red No." 1178W38 Income & Expenditure Account For thfr Y•ar End•d 30 2024 CHARITY ACCOUNT Opening Bal.£urront alc 1st July 2023 3269.71 INCOME 2024 2023 2024 2023 Transfer from Fundraising TenPin Night Christmas Colecbons Amazon Prime Purchase's Sundry donalion 2200.00 1044.27 3865.22 7000.00 0.00 0.00 50.12 100.00 7109.49 7150.12 EXPENDITURE Cancer Research UK Together for short Ir¥es RD&E Charity Motor Neurone Donatic Spectacle collection M¢Millan Via Marathon Famity holiday Expenses Oscar Gibbons Overseas Education Acom Projector ELF Ukraine Supplies & Transport Gift Young helper Children'5 Hospice SW District 1055W Slghtsavers District 1055W Water Wells Girl Gui(le5 Exeter Great Om)ond Street Raffle Hospiscare LCIF Disaster Fund Message in a bottle MooNsion MS Cerrtre Peace Poster Mlll Water School 100.(M) 151JO.(X) 1239.94 1(Ki.00 42.(M) 250.00 100.00 1500.00 1000.00 945.00 250.00 70.00 250.00 0.00 25.00 1000.00 1096.60 0.00 250.00 350.00 0.00 350.00 100.00 200.00 0.00 10.00 500.00 450.00 0.00 200.00 33.74 200.00 250.00 29.95 1200.(M) 7109.49 7150.12 Total 5710.68 7961.$5 Income over Expendlture 1398.81 11.43 Balance In Account 4.668.52 EXETER WEST LIONS CLUB Reglstgrod No: 1178698 Income & Expondlture Account For the Year Endod 30 Juna 2024 INSTANT SAVINGS ACCOUNT Opening Bal.-Current alc 1st Juty 2023 9tt83 INCOME 2024 2023 2024 2023 Opening Balance Transfer From Current Account Transfer from Fundraising Bank Interest Bank Interest 942.83 0.00 0.00 1000,00 1000.00 3,71 7.74 957.25 2003.71 EXPENDITURE Transfer March Transfer June 200 Club postage 0.00 0.00 0.00 70.00 980.00 10.88 0.00 1,060.88 957.25 2003 71 Incom8 over ExpondRur& 957.25 942.83 BALANCE IN ACCOUNT 967.26 EXEfER WEST LIONS CLUB Registered No: 1178698 Income & Expenditure Account For the Year Ended 30 June 2024 35 DAY SAVINGS ACCOUNT Opening Bal.