## EXETER WEST LIONS CLUB (CIO) **CHARITY No. 1178698** (Part of Lions Clubs International District 105 SW) “ We Serve ” ## **TRUSTEES REPORT OF EXETER WEST LIONS CLUB (CIO) FOR YEAR 1[st] July 2022 to 30[th] June 2023** ## **TRUSTEES:** A Moxey (President) W M Mitchell MJF (Secretary) C D Cane MJF (Treasurer) N S Moxey MJF D C Lyon M. Fairley MJF A J Boughton MJF The Club continues to Bank with Co-op, the account is still managed as three pots. ( **Administration** ) funded by members to cover international dues and Insurance. No Charity funds can be transferred to this pot. **(Fund Raising** :) To cover running costs of all events. Excess funds can be transferred from this pot to the Charity account. But NOT from Charity account to this pot. ( **Charity** ) Fund used only for making grants in accordance with the clubs Grant making policy. Throughout the year, the Trustees, have ensured the club was true to its objects (listed at ANNEX A to the Grant Making policy) and was run in accordance with the approved Club Constitution. Grants have been made in accordance with the approved grant making policy and Public Benefit Statement. ## **FUND RAISING EVENTS Ten Pin Bowling Night Easter Egg Draw Casino Night Christmas Collections** ## **GRANTS MADE.** The full list of the grants made for the year is listed in the Audit Report. With a detailed breakdown on the public benefit statement. ## **Attached:** The Club’s 22/23 Grant Making Policy The Club’s 22/23 Public Benefit Statement The Audited Accounts Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com The Trustees Declare that they approve the above report and enclosed documents Signed on Behalf of the Trustees W M Mitchell (Secretary_________________________ Full Name William Michael Mitchell MJF Dated: August 2023 Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com ## **THE LIONS CLUB of EXETER WEST (CIO) Reg No. 1178698** ## _A Charitable Incorporated Organisation_ ## **Grant Making Policy** ## 1. The Objects of Exeter West Lions Club Under the terms of the Clubs’ Constitution, the club will apply funds at its discretion, making grants where they believe that their contribution will make a real difference. The Club will normally make grants in furtherance of its charitable objects; the details of the Objects of the Club are shown in the Annex to this document. ## 2. Priorities for Support The number of applications that can be supported is, of necessity, limited to the amount of funds available for distribution in any one year. The Club has determined that the priorities for funding will be: - subject to other elements of the grant-making policy, no restrictions are imposed on the purpose for which a grant may be made; thus, all applications for support are considered. - as there are numerous Lions Clubs in the UK, applications from the Exeter Area and surrounding districts are generally given a priority, with those in the county of Devon also being considered. The Club also considers international funding requests referred to them and by the Lions International organisation. - candidates for support and/or grants are all considered on their own merits, following investigation by the ‘Welfare Committee’. However, given that most of the available funds are raised within the local community, those candidates that are local are given special consideration. Using the former as a guiding principle the following are examples of areas adopted for support: - Local charities - youth groups, groups working with the elderly, residential and nursing homes, individual appeals. - Youth and children’s organisations - sport related groups or individuals, scouting and guiding, youth club activities, young people undertaking overseas assignments. - Community facilities - relief of hardship for individuals and families, village hall projects, community group initiatives. The above priorities in this policy will be regularly reviewed and may be changed in accordance with the Clubs view of the most effective application of available funds at any point in time. ## 3. Principles In awarding grants, the Club will apply the following principles: - The Club will not normally support applications from large national charities (unless it is from and for the local branch use) or charities dedicated to issues deemed by the club to be already well funded. Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com - The Club will work with other organisations to fund initiatives beyond the financial scope of a single organisation. - all applications from previous recipients of grants or from previously unsuccessful applicants will be considered by the Club on their own merits. Although the club will have regard to the outcome of the previous grant, any new application will not receive preferential or adverse consideration. ## 4. Exclusions The Club will not normally approve the use of funds for: - purposes for which government has a statutory responsibility to provide. ## 5. Grant Application Process All applications for grants should be made to Lion Secretary through the website http://www.exeterwestlions.org.uk. Or directly by letter. Whilst the initial contact may be by any electronic means, all applications must be supported by way of a paper application document. Before awarding a grant to an organisation or an individual, the club will require the applicant to: - inform the Club of the purpose of the application, details of the project, the way in which the grant will be used and how it will be managed effectively for its intended purpose. - provide adequate information regarding the identity and status of the applicant and/or of the status of the person(s) who will carry out the project/work. - demonstrate that the recipient (whether an organisation or an individual) has and will be adequately insured both in relation to any equipment and facilities purchased by the grant; and in relation to any risk of injury by reason of the project or purpose for which the grant is awarded. - all equipment purchased with the grant is owned and remains the property of the grant recipient (whether an organisation or an individual). - on receipt of the grant, either by cheque or through bank transfer, a written acknowledgement of the receipt is to be issued to the Lion Treasurer. - to comply with the General Data Protection Act May 2018, applicants are required to consent to the use of any personal data supplied by them in the processing of their application is supplied with the individuals consent. This includes transfer to and use by such individuals and organisations as the Club deem appropriate. Applicants are asked to confirm this consent at the point of submitting the application. ## 6. Assessment Process The assessment process will be that: - all grants applications will be subject to initial assessment to ensure that they meet the basic criteria for funding. Grants will be considered by the club at their business meetings, and they will aim to write to all applicants informing them of Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com the outcome of their application for funding within three months of the date of the application. - The club will not be obliged to provide an explanation to the applicant should their application be unsuccessful, however the club does realise the importance of feedback and will, where appropriate, provide suitable comment to the applicant. - applicants should note that the Club receives far more applications than they have funds to support. Even if a project fits with the criteria and priorities of the club and a detailed assessment has been made, the club may still be unable to provide the grant. ## 7. Monitoring and Publicity It is the policy of the Club to monitor at their discretion, all grants made. Where the grant is for an extended period, project progress should be reported on a regular basis. In addition to reports detailing progress, grant recipients are expected to provide: - a statement of how the grant monies have been spent, this may be in writing or to take up the opportunity (where appropriate) to visit the club to deliver a personal report of how the grant has been spent. - details (where appropriate) of other funds applied to the same project. - The club representative(s) may, where appropriate, visit the applicant to view the progress/success of the project and see how and where the grant has been spent. The Club will ask applicants to consent to the use of their information and project details for publicity purposes, including on-line, in print and otherwise. Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com ## **ANNEX A** The Objects of the Club are: The advancement of citizenship by: - promoting the principles of good citizenship. - encouraging members to take an active interest in the civic, cultural, social, and moral welfare of the community. - providing a forum for the open discussion of all matters of public interest, provided that partisan politics and sectarian religion shall not be debated by members. - encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works, and private endeavours. - • supporting youth to develop their skills, capacities, and capabilities to enable them to participate in society as mature and responsible individuals **.** - promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national, and international communities. - - promoting volunteering. - the relief of poverty and the relief of those in need in particular by providing humanitarian aid following a disaster. - the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives, or helping to prevent or manage other health issues. - promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or - promoting community participation in healthy recreation. Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com ## **EXETER WEST LIONS CLUB (CIO) PUBLIC BENEFIT STATEMENT 2022 – 2023** As well as providing grants to deserving causes within the Exeter Area, District and Multiple District Lions Club. During the 2022/2023 period, Exeter West Lions Club has undertaken a limited number of community service projects. Examples of such projects include: ## **SPECTACLE RECYCLING** Since its formation one hundred years ago Lions Club International has focused on sight related projects. Over the years Exeter West Lions Club have placed spectacle recycling boxes in opticians, doctors’ surgeries, and other relevant locations within Exeter. The boxes are emptied regularly, and all spectacles are normally dispatched recycling however disruptions caused by Covid means we only recently moved on some 12,000 pairs. To date we have sent more than 38,000 pairs. ## **MESSAGE IN A BOTTLE** Since its introduction, Exeter West have provided the Message in a Bottle Service in the Exeter area. The purpose of Message in a Bottle is to place a plastic bottle in fridges of the infirm and elderly and particularly those living on their own so that emergency services can easily find the bottle which contains contact details plus information about the medication and requirements of the individual. It is helped with a sticker placed on the front door, which indicates the Message in a bottle is available. The Club is currently delivering bulk supplies of the bottles to doctors’ surgeries, pharmacies, and other suitable venues in the Exeter area. The Club maintains stocks of the bottles at the venues in the Exeter area as well as supplying other Clubs in the Southwest. ## **HEARING AID RECYCLING** The Exeter West Lions Club has to date sent over 34,000 used hearing aids, which have been distributed to third world deprived areas, changing the lives of many of the young recipients. ## **MISCELLANEOUS** We continue to Support the Children’s Hospice SW, Hospiscare, The MS Centre, Exeter Leukaemia fund and Lions Club International Foundation. As well as supporting a holiday for a family with children with special needs as well as supporting a family to spend Christmas with a seriously ill son. ( thankfully, he is now in recovery and recently passed his GCSE’s). We have also provided medical and various items of equipment along with sleeping bags to Ukraine’ Full list of beneficiary’s on page three of accounts pack Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com ## **Other Public Benefit Assistance and Donations for 2022 -2023 were very limited due to being unable to limited fund raising during Covid years, but include>** Web: http://exeterwestlions.org.uk Email exwestlions@btinternet.com CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Roport to the trusteesl members of WQSI On accounts for the ￿ar endad Charlty no rrf any) 3oTA 2az3 Set out on pages I report to the trustees on my examinati￿ of the accounts of the above chartty (Ihe Trusf) for the year ended Responsibilitles and As the charity trustees of the Trust, you are responsible for the preparation basi5 of roport of the accounts in ac(x)rdan￿ with the requirements of the Charities A 2011 (kne Acr). I report in respect of my examinatbon of the Trusfs accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have folkjwed the applicable Directions given by the Charity Commission under section 145(5Xb) of the Ad. I have completed my examination. I confinn that no material matters have C￿Me to my attention (other than that disck)sed below "l in connection with the examination which gives me rAuse to believe that in. any material respect.. aixounting records ￿re not kept in accordance wbth section 130 of the Act c the acc￿nts do not accord wilh the accounting records Independent examinerfs ststement I have no ￿n￿rnS and have ￿rne axoss no other matters in connection wtlh the examination to whith atlention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the wonys in the brackets rfthey do nol apply. Slgned: 097 0 Relevant Pfofesslonal qualificationls) or body {if any): Clfh Address: IER October 2018 Sectioii 8 Disclosure Only compl&te rf the examiner neets to highlight matters of concem (see CC32. Independent examination of accounts: direclions and guidance for examiners). Glvo horn brfof detalls of any Itoms that the examlner wlshes to dlsclose. IER October 2018 CHARITY COMMISSION FOR ENGLAND ANO WALES Exotsrwest Llon8 ClublCIOI Receipts and payments accounts CC16a For the p•rlod from To 1s12U22 June 30th 2023 Section A Receipts and payments Unrestrlcte funds Restricted lund* Endowment fund• Total fund$ Last y8ar tots n•rnt£ toth• n•ar••lt toth• n••rMt£ toth• n•w••tt A1 R•¢•lpts klemberfs Sub#cnp¢bn¥ So¢lal Acltvlll•ts Fundrai￿n8 nation8 Collects￿ts 8ank Intere•1 5 Bank Trorof•r 1.939 1,433 202 4.052 1,939 6.433 252 4052 11 2,507 1,996 2.495 591 2.507 281 312 Sub total(Gros$ income lor AR) 9,546 16,110 16,180 A2 A•••t and Snw•tffont •al• Is•• tabl•}. Sub total Tot•1 r•c•lpts 16.110 16,110 A3P •nt• Memb*rfs ￿*¥ Social Ach￿118$ 1,470 2,2J7 1.470 2,237 2,00 7.962 1,117 1,889 100 2,326 30 870 Grants & tknlllKns Bank Chwp8lF• SL¥￿[￿8 7.9S2 621 Sub total 7.962 14352 0,331 A4 Asset and Inv•gtm•nt urchases, Sub total 6,390 7.962 6,331 Net 0fre¢eI￿(￿yM¢nts) AS Transfors botween funds A6 Cash funds last y•ar end Cash fvnds this year end 7.912 1,808 218 4,5lS 14,235 3.731 4.181 8,246 10,054 8.031 ,246 CCXX R18Cts￿nts ISSI 1110W2023 Section B Statement of assets and liabilities at the end of the period Unrestrtcted fund5 to near8st£ RestriGted fund$ Endowment funds to nDare$t£ Categori•s Detasls to nèarest £ 2,670 B1 Cash funds 516 C•.¢peratNe Bar*-SawfvJ5 alc CtrweTrbve Bank-SavtNJs¥c 1.925 Total cash funds 2.670 UnTestrt¢ted funds R•$trfcted funds Endowment funds Detall$ to nearest£ to nearest£ FurKI ￿ wN¢h asset bvl Currènt value tlortal Details ¢t)stlopiloMII Fundto whlc asset belo Details Coat loptionall Cuminivalu• onal 84 Assets retalnod for the charity's own us• Fund towhlch Amouol duq onal When Details B5 Llabilltles Signed by one or trustees on behalf of all Ihe trustees Date of oval Swjnatwe Print Name CCXX R2 aoxjunts ISSI 1110812023 EXEfER WEsf UONS auBlaO) Reg￿tered No: 1178698 BALANCE SHE ASAT30THJU14E2025 8245A6 8245A6 Represented by:" ADt4llNISTRATION Oper¢lnz Balan -78427 ￿NDRA￿ING ￿ND Opening Bdan 2759m 236357 47U8 395SI 2759JA CHARITY ND op￿ing Balan 3481.14 ￿.14 2669.71 348L14 2C￿ CWB FUND Opwing Balath $930 5950 Ir45TANt A Opemlng Balan NGS OA) rAJ 35 OAYSA Openlng Balance 1924ffj5 om I haveexamlned thelM>L*s￿l￿eUxd$fWthev￿r*￿d3O￿e2Ql3..23 (ryffirrnth•t4**e h•¥e kept. In my oplnion thEfith¥o¥ Statem￿ 51vxn orl pyztoll Ii¥EwtrueandfaSr%4Bw dth* siatecf th• dub's affalr5 8t 30Jurbe2023 and LrffjV5Sur￿dÉr￿tstheVearth* end•* zned Ils/o¥ 11101 EXETER WEST UONS CLUB(ao) Iteglstered No: lin698 INCOME & EXPENDITURE ACCOUP FOR TrIEYEAR ENDED NE 2023 ADMINwnoN FUND 114C(AME J)23 Jc ci Code Bank Interesr on Sa￿[ Charter Night Social E￿ts-lnc0￿ Donatlolls & Sundry Receipts Qon.mernory D Gubbln Club Untforn Draws Dues Due5 ITr adwance Dues in Arrears Lions Fines Transfers In: ref Lloyds xouub Tfr re 200 Oub postage Tfr re 200 Oub Prizes Tlr re 200 aublApr-June) 1125 795SO 22CKI 161733 51Th1 21￿ 140.56 50.00 2150 250.1 1.10 25ZO 184.80 Ill￿0 2021 47.0) 685.FJ 2005 825.ixl o.IXl 2(#J6 250.(LI 0.th1 2W7 75.Th) 149.36 20ZO 79.99 (rt) EXPENDITURE Dues-IntemationJl c￿e5-mD10s Dues-District IOSSW Insuranctroub Euulpment Liotss-lnsurance Charter Nlght Social Events-costs Flowers aub Banners Oub Uniforms MDHQ-Collecbon of spectades SL*ndrie5-Admin ICI>Data prot￿0￿ Audr( Fees Website SumUp-Paymentfees Transfefs Out-To Ir￿t alc Bank Interestfrom P4Yrnin Tfr to 35day Sa¥ings alc Bank Interestfrom AdTrMn 769a9 3012 60¢.10 51625 3011 513.CiI 140.ts) 3010 44.25 £G13 675.(n 32GO 1507.79 128.58 3530 381.50 18.Tr) I81.￿) I>).￿ 3520 232. 0.￿ aiii 195.44 aiio 50. 35.LNI 3250 35.(1) 0.￿1 3500 IW.{￿1 71(KI 3500 144.txl 54.20 3091 29.59 3.71 734 289166 EXCESS OF EXPENDITURE OVER INC( EXEfER WEST LIONS CLUB(CIO) Registered No: 1178698 INCOME & EXPENDrruRE ACCOUNT FOR THE YEAR ENDED 30 JUNE 2023 CHARITY FUND INCOME 2023 2022 2023 Code 2022 Sundry Donations Sundry Donation5 re Ukraine Water Aid donation Amazon Prime-re members purchases Transfer ex Fundrdising alc Transfer ex Fundraising alc 7115 100.(10 IIX).00 7900 7120 IIKI.00 50.12 7850 2000.00 7150.12 2200.OD EXPENDITURE Callington Lc-travel to Ukraine Cancer Research UK Childrens H05pice SW District 105SW-Sightsavers District 105SW-Water Wells Exeter Leukaemia Fund{ELFI Girl Guiding.Exeter Great Ormond Stret Hospital Raffl, Hospiscare LCIF Disaster Fund Message in a Bottle Moorvi5ionlMrs E Coldmanl MS Therapy Centre SW Newquay LC-Caravan1202212023) Peace Posters RD&E Charity-children's ED Together for Short live5(Morrison< Is￿.00 8065 Ukfaine-Disaster supplies 596.60 8080 10(N).I)o Westbank Hampers O.(K) 8200 250.00 500.(KI 8001 I￿.￿ 8003 250.00 8005 350.00 8300 350.00 8350 I(M)0.00 8010 21x1.00 8015 10.00 450.00 8020 IIXM). 2￿.00 $050 30.00 8070 200.00 8050 250.(KI 8025 945.(Kl 8250 29.95 8060 IIKKI.IKI $062 75.(K> 2325.00 2325. 796155 7150.12 EXCESS OF EXPENDITURE OVER INCOME 4IIA3 -125.1)0 EXEfER WEsf LIONS CLUB(CIO) Registered No: 1178698 INCOME & EXpEND￿uRE Accoumr FOR THE YEAR ENDED 30JUNE 2023 INCOME Code 2022 2023 Code 2022 Easter Egg Raffles Charity lo-pin Bowling Casino Night-1018122 Xmasfloat-Dec 22 Easter Draw-morrisons Horse Racenight-10106123 431.¢XJ 4150 872.51 Is69.￿ 4120 1623.00 2789.￿ 4110 4052.1)0 4130 1032.58 4150 611.1)0 4160 10484.58 2495.51 EXPENDITURE Casino night-COSts Xmas float costs Easter draw-morrisons costs Easter egg draw-C05t of eggs Misc.costs Transfer to Charity alc Transfer to Instsnt Savings 1537.40 53 120.79 5ÉlLX) 189.99 5150 63.25 5140 96.27 5100 10).Ix) 7l￿.(KI 21XK).Tr) i(x￿. 21Tr). 2495.51 10Th)7.70 10484.58 EXCESS OF INCOME OVER EXPENDrruRE 476.88 395.51 EXEfER WEST UONS C￿￿a01 Reglstered No: 1178698 INCOME & EXPENDfTURE Accouiir FO THE YEAR ENDED 30th NE2 21K• CLUB ACCOUNT INCOME 2022 2022 Subscriptions Transferred to 2Sdav Savlngs Moxey-sundry Credit Bala￿e 910.(X) -326.75 -35.40 0.00 487A5 EXPENDITURE Draw Prizes Transfer to Instant Savirbgs Posts8e Misc.costs 1433.(Kl .1050.( 32.64 12.71 487.85 EXCESS OF INCOME OVER EXPENDITURE 59.50 EXETER WEST LIONS CLUB(CIO) Re8lstered No: 1178698 INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30JUNE 202 INSTANT SAVINGS A IN 20Z3 'c col 2022 2023 Code 2022 Transfer from Current alc Tfr from CurrentlFundralslngl Bank Interest received l(K)O.00 1000.oo 3.71 0.00 2003.71 XPENDITUR o Current Jan-march 2023 Apr-jun 23 200 Club posta8e c-Paid Draw Prlze.. 70.00 980.00 10.88 0.00 1060.88 2003.71 EXCESS OF INCOME OVER EXPENDITURE 942.83 EXEfER WEST UONS CLUB(CIO) Re8lstered No: 1178698 INCOME & EXPENDITURE Accoumr FOR THE YEAR ENDED 30JUNE 2023 5 DAY SAVINGS INCOME 2023 Ic coc 2022 2023 Code 2022 Transfer from Current alc Tfr from Currentlsubs rec'd) Bank Interest ￿ceiVed 1530.36 386.75 7.54 1924.65 EXPENDITURE 0.00 1924.65 EXCESS OF INCOME OVER EXPENDITURE 1924.65 #VALUEI